Top Administrative Assistant Jobs

Provide administrative support to partners and teams, prepare client deliverables, coordinate meetings, events, and travel, manage reporting and invoicing, maintain operational documentation, train staff on firm systems, and support practice-area and Chicago office operations.

Provides confidential, high-level administrative support to the President, including inbox and complex calendar management, domestic and international travel coordination, expense reconciliation, meeting notes, correspondence drafting, document preparation, and ad hoc projects. Requires strong judgment, discretion, organization, communication skills, autonomy, and proficiency with office, scheduling, travel, and expense tools.

Provides office and administrative support for Liquid Waste supervision, including data entry, filing systems, calendar management, subcontractor records, certified payroll validation, reporting, and socioeconomic program support. Uses Microsoft Office, FileMaker Pro, Puridiom, Costpoint, and EDWS Documentum while managing multiple priorities, communicating issues, and following office, safety, and security procedures.

Provides onsite administrative support for a property management office. Responsibilities include serving residents, vendors, and staff; managing communications, records, work orders, meetings, reports, notices, move-ins, move-outs, invoices, payments, supplies, and special projects. The role requires proficiency with property management and office software, strong organization and communication skills, confidentiality, professionalism, and the ability to multitask independently in a fast-paced environment.

Provides office and administrative support to the Hotel Operations Department, ensuring orderly daily operations and completing clerical functions. Requires strong organization, communication, independence, and adherence to established procedures.

Supports a Regional Director by managing client portfolios, calendars, meetings, travel bookings, charter reservations, supplier relationships, flight oversight, facilities operations, and administrative finance tasks. The role requires strong communication, negotiation, problem-solving, organization, multitasking, Microsoft Office proficiency, and the ability to work effectively under pressure.

Serve as the front-desk point of contact providing reception, phone and mail handling, scheduling, office supply management, clerical support, event and budget coordination, security monitoring, IT and travel coordination, and administrative assistance to staff.

Provides administrative and operational support to a university department, including budget monitoring, financial transaction processing, grant and contract administration, reporting, audits, faculty support, ticket management, seminar coordination, speaker arrangements, facilities support, and onboarding. The role requires strong organization, communication, writing, attention to detail, multitasking, independence, and teamwork.

Provides front-desk, clerical, documentation, and office support for logistics teams. Responsibilities include handling calls and visitors, assisting customers and vendors, managing mail, invoices, supplies, meetings, and shipments, and uploading customs and shipping documents into AS/400. The role also supports bills of lading, check deliveries, office events, and general logistics administration.

Oversee patient check-in, registration, and checkout processes at an onsite infusion clinic. Verify charts, update demographics and eligibility, maintain current forms, address patient and family concerns, route questions and complaints, analyze administrative operations and resource utilization, assist with Medic system issues, and ensure cash-control policies are followed.

Provides administrative, organizational, and coordination support to the Project Controls Manager and team. Responsibilities include calendar and meeting management, document preparation, file and records maintenance, meeting minutes and action tracking, communication coordination, cost data support, procurement and contract administration, office logistics, and onboarding assistance. The role requires strong organization, communication, attention to detail, Microsoft Office proficiency, and U.S. citizenship.

Provides high-level confidential administrative support to the President/CEO, managing calendars, communications, appointments, travel itineraries, meetings, expenses, invoices, presentations, and sensitive information. Coordinates with executive assistants, internal departments, community partners, and stakeholders; provides front desk coverage and supports events. Requires strong organization, judgment, communication, professionalism, discretion, and flexibility in a fast-paced healthcare organization.

Provides executive, operational, financial, HR, committee, event, and program support to the Associate Dean and Office of Education and Social Equity. Manages calendars, workflows, confidential records, budgets, reconciliations, Workday transactions, meetings, events, student inquiries, and equity-focused initiatives. Requires strong organization, communication, judgment, analytical skills, confidentiality, and the ability to coordinate multiple priorities across university stakeholders.

Provides administrative and technical support for the Controller’s Division, including invoice processing, meeting coordination, audit logistics, personnel documentation, compliance reporting, and office support. Coordinates the bank’s travel program, books business travel, manages agency and vendor relationships, negotiates discounts, and maintains travel policies. Also supports managers’ projects, divisional events, and other administrative needs while handling multiple priorities independently and accurately.

Supports multiple construction project managers by coordinating project documentation, submittals, contracts, purchase orders, change orders, RFIs, ASIs, meeting minutes, closeout materials, database updates, filing, calls, and project-related deliveries. The role requires strong organization, multitasking, communication, prioritization, deadline management, construction-industry knowledge, and an acceptable motor vehicle record.

Provides administrative support to the MGM Grand Conventions & Banquets Chef Team. Responsibilities include greeting visitors, answering and directing calls, managing email correspondence, scheduling meetings, organizing documents, preparing reports, maintaining office equipment, coordinating repairs, collaborating with departments, and preparing purchase orders.

Provide high-level administrative support to multiple executives: manage complex calendars, arrange travel and expense reports, coordinate meetings/events, prepare business communications, maintain relationships across teams, and handle general office duties to keep the team organized and productive.

Serves as the welcoming first point of contact for the national office while providing reception, administrative, mail, inventory, records, expense tracking, shipment, and office coordination support. The role handles visitors, calls, inquiries, supplies, documentation, and administrative projects while protecting confidential information and maintaining a professional office environment.

Provides front-office and administrative support by managing calls, visitors, records, reporting, office supplies, meetings, appointments, travel coordination, and meeting documentation. Responds to administrative inquiries, maintains filing systems, prepares data summaries, and supports managers and supervisors. Requires strong communication, customer service, organization, attention to detail, Microsoft Office proficiency, and the ability to work independently.

Provides front-office and administrative support by handling calls and visitors, maintaining records and filing systems, assisting with monthly reports, resolving administrative inquiries, coordinating travel and meetings, preparing agendas, recording minutes, and managing office supplies and equipment maintenance.

Provides onsite administrative support for a property management office, serving residents, vendors, and staff. Responsibilities include communications, records maintenance, scheduling, work-order tracking, reports, move-in and move-out assistance, basic accounting support, office supply management, and special projects. The role uses multiple property management, document management, communication, accounting, and task-tracking systems while maintaining a professional, service-oriented resident experience.

Provides front-desk and administrative support, including phone coverage, guest reception, mail distribution, office supply purchasing, inventory management, and document processing. Supports Accounting with accounts payable paperwork and assists Human Resources and operations as needed. Manages certificates of insurance, renewals, licenses, performance and payment bonds, postage, monthly statement mailing, and other office tasks. Delivers professional customer service and maintains communication with internal and external contacts.

Provide administrative and clerical support to the SPO including calendar management, correspondence drafting, travel and time/attendance support, database and spreadsheet maintenance, tracking task management systems (e.g., CATMS), and coordinating with internal directorates and external agencies. Handle controlled and classified information as required.

Provides administrative and office support for Liquid Waste supervision, including data entry, software use, filing systems, calendar management, subcontractor file management, vendor records, certified payroll validation, reporting, and communication of issues. Maintains compliance with office, safety, and security procedures while managing multiple priorities and deadlines.

Provides senior administrative and research support to the legal department’s Litigation and Regulatory teams. Responsibilities include preparing litigation documents, researching and compiling case information, managing correspondence and records, coordinating calendars, meetings, travel, and responding to inquiries. The role serves as a liaison with internal and external stakeholders, maintains data management systems, and supports managers in a fast-paced environment requiring organization, discretion, attention to detail, and sound administrative judgment.