Top Administrative Assistant Jobs

Provides senior administrative and clerical support for a sports medicine department, including leadership assistance, reporting, correspondence, meeting coordination, scheduling, travel arrangements, filing, and visitor support. Manages patient calls, appointments, waitlists, demographic and insurance information, referrals, clinical records, physician requests, and UChart messages. Coordinates patient communication, supports clinic capacity management, assists with departmental events, and promotes efficient, professional practice operations.

Provides administrative and customer service support for home medical services. Responsibilities include answering and routing calls, entering patient and prescription data, maintaining electronic records, coordinating with patients, providers, pharmacies, and insurers, assisting with prior authorizations, managing correspondence, and performing document-handling tasks while maintaining HIPAA compliance.

Provides administrative support for a maintenance department by coordinating activities, processing work orders, maintaining records, compiling reports, managing inventory, answering phones, addressing resident concerns, supporting employee orientation and safety training, and assisting with facilities projects. The role requires strong communication, computer literacy, administrative experience, and a valid driver's license with a clean motor vehicle record.

Provides independent administrative support to executive leaders in Student Affairs. Manages assessment systems, fundraising activities, personnel administration, event logistics, office processes, and complex institutional procedures. The role requires office software proficiency, academic administrative experience, flexible scheduling, and occasional evening or weekend work. This is a full-time, fully in-person position at Washington State University in Pullman, Washington.

Provides administrative support to the General Nursing department, including calendar and travel coordination, meeting organization, call screening, visitor reception, document preparation, report compilation, filing, correspondence, basic research, and office equipment and supply management. Maintains confidential records, supports workflow, and handles moderately complex administrative tasks using Microsoft Office and sound judgment.

Provides front-desk and general administrative support, including visitor management, calls, mail, deliveries, meeting logistics, office and supply organization, scheduling, data entry, filing, recordkeeping, and event coordination. The role supports employees and departments across the organization, handles confidential information, and helps improve administrative processes. This is a temporary, full-time onsite assignment expected to last 9–12 weeks.

Provides administrative support to Vice Provosts and the Provost’s Chief of Staff, including calendar management, correspondence, meeting and training coordination, reports, presentations, communications, budget oversight, fiscal and HR transactions, and event logistics. Serves as a liaison among university stakeholders, handles sensitive information, resolves administrative questions, coordinates departmental activities, and ensures compliance with university policies.

Provides executive and administrative support through calendar and project coordination, meeting preparation, office operations, budget and invoice assistance, reporting, database maintenance, confidential information handling, and event logistics. Supports digital content scheduling, online events, social media publishing, engagement tracking, and community communication. Requires strong organization, communication, analytical, multitasking, and Microsoft Office skills, plus ministry experience and alignment with the organization’s Christian mission.

Provides reception and administrative support for a college campus, including routing students and calls, greeting visitors, maintaining student and admissions files, processing mail and payments, entering data, coordinating schedules and supplies, proctoring entrance exams, and preparing reports.

In this role, you'll maintain a professional office environment, support operations, manage meetings, handle mail, and assist with proposals and CRM data.

Provides front-desk and clerical support at an automotive dealership by greeting customers, answering and directing phone calls, preparing documents, maintaining files, scanning processed car-deal paperwork, and assisting office staff. The position operates Monday through Friday in a fast-paced environment and requires organization, reliability, and the ability to learn dealership software.

Provides clerical and administrative support for clinical research trials, including assisting Clinical Research and Operations Coordinators, creating study documents and labels, greeting visitors, managing schedules, processing correspondence, supporting participant check-in and discharge, completing case report forms, and resolving participant issues. The role requires accuracy, adaptability, customer service, teamwork, computer proficiency, and consistent adherence to clinical study protocols.

Provide senior administrative support including drafting correspondence and reports, building briefing packages, analyzing metrics, administering databases and spreadsheets, managing user accounts and accesses, and presenting information to senior management in an IC/DoD environment.

Provides administrative support for ground handling operations by maintaining control documents, monitoring training compliance, creating spreadsheets and performance reports, updating employee schedules, processing swaps, and handling payroll. The role also includes answering calls, maintaining files, correspondence, and working with personnel across the organization in a flexible, fast-paced office environment.

Oversee front desk operations, patient registration, check-in and check-out, payments, records, calls, documentation, and daily reconciliation. Support front desk staff, coordinate with clinical teams, train new employees, maintain inventory, address patient concerns, and ensure HIPAA, OSHA, safety, and facility-policy compliance. The role also contributes to quality improvement, accurate reporting, and a positive patient experience.

Provides administrative, meeting, office, database, and executive coverage support. Responsibilities include scheduling, preparing meeting materials, supporting Board and stakeholder meetings, maintaining records, coordinating action items, managing documents, welcoming visitors, and assisting with workflow tracking. The role is part-time and hybrid, requiring onsite coverage in Boston, occasional event support, and flexibility for evening or weekend work during high-volume periods.

Provides administrative support for a mortgage department by managing calendars, meetings, invoices, reports, inventory, phones, filing, events, errands, and office supplies. Assists loan officers with light loan processing and completing loan files. Requires computer and office equipment use, extended sitting or standing, and lifting up to 25 pounds.

Provides reception and administrative support for a behavioral healthcare program. Responsibilities include welcoming clients and visitors, answering calls, coordinating appointments, maintaining HIPAA-compliant records, preparing intake documentation, supporting billing and referral communications, managing supplies and petty cash, tracking census and admissions, coordinating equipment maintenance, and assisting facility leadership with reports and projects.

Provides administrative and reception support at a healthcare centre. Responsibilities include welcoming customers, managing calls and emails, preparing clinical paperwork, booking and rescheduling appointments, processing payments and invoices, managing medical results, handling correspondence, ordering supplies, and maintaining reception facilities. The role requires strong communication, organization, customer service, computer literacy, flexibility, and the ability to work independently in a busy multidisciplinary environment.

Provides clerical and administrative support to an elementary school assistant principal. Responsibilities include greeting visitors, answering calls, scheduling meetings, preparing correspondence and reports, maintaining student and personnel records, managing files, operating office equipment, processing mail, ordering supplies, coordinating equipment maintenance, and monitoring basic budget or purchasing documents.

Provides administrative support for a long-term care pharmacy team by answering phones, greeting visitors, coordinating events, updating websites, communicating with partners, and maintaining spreadsheets and accurate records. The role requires professionalism, organization, dependability, attention to detail, strong communication, and the ability to manage multiple projects. Receptionist, customer service, and pharmacy experience are preferred but not required.

Provides administrative support to medical leadership and department staff by managing calendars, meetings, events, travel, expenses, communications, presentations, confidential information, onboarding and departures. Coordinates domestic and international logistics, supports administrative projects, interfaces with internal and external stakeholders, and maintains smooth daily operations. The role also serves as backup executive assistant and requires independent prioritization in a fast-paced global environment.

Provides administrative and office management support to a Headquarters Marine Corps organization. Responsibilities include calendar and meeting coordination, document preparation and records management, correspondence, visitor and telephone support, conference and audiovisual logistics, supply and maintenance tracking, personnel in-processing and out-processing, and administrative communication with government stakeholders. The role requires careful handling of official and potentially classified documents, strong organization, and proficiency with Microsoft Office.

Provides administrative and clerical support to regional transport fleet operations, including records management, payroll entries, data review, communications, filing, visitor reception, telephone handling, and office tasks. Requires strong organization, communication, keyboarding, time management, Microsoft Office, and confidentiality skills. Travel is required up to 15%.

Provides administrative support for a department and operations team, including meeting scheduling, office supply management, travel arrangements, expense reports, deadline and metrics tracking, document preparation, data logs, purchasing card reconciliation, audits, and training compliance tracking. Requires strong organization, confidentiality, computer navigation, Microsoft Office proficiency, adaptability, and communication skills.