Top Office Manager Jobs

Own the day-to-day operations and workplace experience for Blacksmith’s in-person San Francisco office. Responsibilities include managing facilities, supplies, equipment, vendors, contracts, guest reception, team events, catered meals, employee celebrations, and customer events. The role focuses on creating an enjoyable, high-quality office environment, coordinating logistics across the business, managing multiple initiatives, and continuously improving the workplace experience.

Provides cybersecurity consulting and governance for a business function, evaluating architectures, infrastructure, cloud, network, data, access, and resilience risks. Advises engineering and product teams on security capabilities, risk mitigation, and secure development. Manages cyber risks, supports incident analysis, presents security health to executives, and evaluates AI-related security, privacy, compliance, and attack risks.

Manage day-to-day office operations for a $15M+ commercial HVAC contractor: own QuickBooks Online and AR/AP, prepare certified payroll (Form PW-3), manage COIs and insurance coordination, provide notarization, support payroll and onboarding, handle vendor and GC accounting coordination, and maintain office administration and filing systems.

Manages a seven-person sales office team, including trade-counter sales staff; supports development and performance reviews; drives sales, margin growth, quote follow-up, customer calls, and KPI performance; assists with P&L responsibilities and large customer projects and call-off orders. Builds relationships with customers, suppliers, external sales teams, and internal functions while partnering with the General Manager and Operations Manager to deliver strong customer service.

Lead front-office clinical operations, supervise check-in/check-out staff, manage scheduling and KPIs, ensure accurate patient registration and insurance, resolve patient issues, coach staff, and partner with access/billing to improve appointment access and collections.

Owns daily office and workplace operations, including vendor coordination, space planning, budget tracking, ticket resolution, workplace programs, employee perks, onboarding, recognition, and company events. The role also supports culture across headquarters and U.S. hub offices, manages workplace requests and purchase orders, and requires availability outside standard working hours.

Lead front office, front desk, and guest services operations for a luxury hotel. Supervise and develop team members, manage scheduling and payroll processes, coordinate room allocations with housekeeping, address guest concerns, monitor feedback, conduct financial audits, maintain records, support hotel initiatives, and ensure service, safety, and operational standards.

Manage daily office operations, facilities, vendors, supplies, leases, events, employee experience, onboarding support, fleet and field equipment, budgets, safety compliance, and workplace projects. Coordinate with internal teams, landlords, contractors, service providers, and technology partners to maintain efficient, welcoming, and safe offices. Track expenses, oversee assets, support meetings and travel logistics, and improve workplace processes across one or more locations.

Assists the Front Office Manager with daily hotel operations, guest services, staff supervision, check-in and check-out, room assignments, VIP accommodations, complaint resolution, and coordination with housekeeping and engineering. Ensures luxury service standards, room readiness, public-area quality, and operational efficiency while supporting team leadership and overall guest satisfaction.

Manages business office operations in a skilled nursing facility, including Medicaid and Medi-Cal authorizations, resident trust funds, census reporting, billing, deposits, collections, and payment processes. Supervises business office staff, assigns work, addresses performance issues, tracks benefit redeterminations, assists with applications, and prepares required documentation. Requires a high school diploma, healthcare billing knowledge, Microsoft proficiency, and strong communication and problem-solving skills.

Coordinates HR functions including employee data, recruitment support, payroll inquiries, records, employee actions, compliance, and recognition events. Manages business office operations including accounts receivable, resident billing, insurance and Medicare claims, deposits, resident trust funds, financial verification, and documentation. Communicates with residents, families, employees, and external stakeholders while training backup staff and supporting accurate census and payer information.

Manages office and administrative functions for an addiction recovery program. Responsibilities include maintaining HIPAA confidentiality, enforcing program policies, compiling financial and billing packets, verifying insurance, completing patient medical records, coordinating multiple tasks, and supporting a multidisciplinary recovery team. The role requires strong organization, communication, problem-solving, time management, ethical judgment, and occasional evening availability.

Manages recruitment, onboarding, employee records, training, benefits coordination, accounts payable and receivable, resident billing, front desk coverage, vendor invoices, compliance documentation, and monthly operational reporting for a senior living community. The role supports residents, families, employees, visitors, and community leadership while maintaining accurate records and smooth administrative operations.

Manages resident financial accounts, billing statements, private account payments, cash allowances, medical assistance applications, representative payee forms, deceased resident account closures, and business office records. Reviews receivables and payables, maintains regulatory compliance, and communicates respectfully with residents, families, staff, and supervisors in a skilled nursing facility.

Oversee daily office administration, front desk operations, supplies, vendor setup, accounts payable support, subcontractor compliance, employee onboarding, timecard accuracy, and warranty claim tracking. Serve as the liaison between the local division and corporate teams while supporting office organization and business leaders.

Supports dental office operations by assisting the Office Manager, coordinating patient scheduling, handling customer service, verifying insurance, processing payments and claims, maintaining records, managing deposits and petty cash, and supporting safety, compliance, meetings, and front-office communication.

Greets and assists visitors, manages calls, mail, deliveries, visitor access, office supplies, scheduling, database updates, and clerical tasks. Supports a fast-paced clinical office while maintaining a welcoming reception area, following safety procedures, coordinating activities, and interacting with diverse patients. Requires bilingual English and Spanish communication, Microsoft Office proficiency, and at least one year of customer service experience.

Oversees business office operations, including accounting, payroll, accounts payable, resident billing, deposits, collections, lease renewals, and petty cash reconciliation. Manages human resources activities such as recruitment, onboarding, benefits administration, workers’ compensation claims, and employee records. Maintains confidential files, supports compliance and safety procedures, supervises staff as needed, and participates in community events and manager-on-duty responsibilities.

Supports long-term care facility financial and administrative operations, including accounts receivable, billing, insurance claims, resident trust funds, deposits, census and payer updates, admissions financial verification, collections, documentation, and office communications. The role also assists with staff training, interdisciplinary meetings, and compliance with resident rights and facility policies.

Manage day-to-day Canton office operations, including front desk services, facilities, vendors, supplies, budgets, expenses, meetings, events, onboarding logistics, and employee and client experiences. Coordinate with leadership and shared services to align local activities with firmwide initiatives, support communications, and address office needs proactively.

Manage daily dental practice operations, including team supervision, scheduling, patient flow, inventory, billing, payroll, recruiting, onboarding, compliance, and financial reconciliation. Lead team communication, performance management, training, conflict resolution, and KPI reporting. Support patient experiences, treatment acceptance, telephone responsiveness, and coordination between dentists, staff, and regional leadership.

Supports office administration and bookkeeping, including accounts payable and receivable, invoicing, payroll and expense reporting, bank transactions, financial reporting, audits, and recordkeeping. Also assists with employee training tracking, recruiting, onboarding and offboarding, vendor portal management, and other administrative projects. The role requires strong organization, attention to detail, analytical ability, communication skills, and proficiency with Excel and accounting software.

Manages business office operations, payroll preparation, records retention, supplies, office systems, policies, staffing, training, performance management, budgeting, inventory control, and process improvement. Reports to the Executive Director and supports community operations through administrative oversight, financial monitoring, and associate engagement.

Oversees daily property administration office operations, including customer relations, correspondence, accounts payable and receivable, collections, petty cash, paperwork, reception, filing, inspections, and administrative staff supervision. Serves as a liaison between customers and management, addresses property-related concerns, supports the Property Manager with special projects, and helps maintain effective office communications and professionalism.

Provides primary administrative support for a university Mechanical Engineering department. Responsibilities include serving as the department office’s first point of contact, routing inquiries, managing communications and records, preparing materials, assisting with event-related financial transactions, and coordinating meeting, conference, travel, and operational logistics. The role requires strong customer service, organization, communication, confidentiality, computer proficiency, and the ability to manage multiple priorities onsite.