Title: Office Manager
Location: Onsite
Term: Temp (7-months)
Our client is a leading provider of fire safety solutions, committed to ensuring the safety and security of businesses and communities. With a focus on excellence and innovation, our client delivers comprehensive fire protection services to a diverse range of clients.
Position Overview:
Our client is seeking a detail-oriented and organized Temporary Office Manager to join their team. This role is critical in ensuring the smooth operation of our office and handling our billing processes.
The position is available from the beginning of September and will run approx. until the first week of April. The work schedule is Monday through Friday, 8 AM to 4 PM
Key Responsibilities:
- Billing Management:
- Focus on billing for services provided by 10 technicians.
- Process 50-65 work orders daily
- Handle counter sales, including selling extinguishers, collecting customer information, creating work orders, and issuing invoices.
- Maintain monthly invoices and update spreadsheets.
- Bank Deposits:
- Collaborate with the Medford office on bank deposits.
- Create and send a spreadsheet detailing received payments to the Medford office.
- Customer Service and Administrative Tasks:
- Answer phone calls and create work orders based on customer inquiries.
- Provide excellent customer service.
- Work cross functionally with other departments
Qualifications:
- Experience:
- Proven experience in office management.
- Strong billing and invoicing skills.
- Experience in customer service.
- Skills:
- Proficiency in Excel.
- Knowledge of Salesforce (willing to train).
- Excellent organizational and multitasking abilities.
- Strong communication skills.
Additional Information:
- Start Date: Beginning of September.
- End Date: First week of April.
This position is a great opportunity for someone with office management experience and strong billing skills to contribute to our clients team in a temporary capacity. .
Apply Today!
We thank all applicants for their interest.
Please note, only those selected for an interview will be contacted. All others will be considered for future placement opportunities.
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