Office Manager

Job Description:

Provide an exceptional customer experience.

• Greet customers, vendors, and 3rd parties, and/or inform Ohmium hosts that their guests have arrived.
• Ensure adherence to Ohmium’s visitor policy.
• Facilitate office tours for current and prospective customers.
• Support customer meetings with catering and in-room set-up.

Promote a welcoming and productive employee workplace.

• Foster a sense of belonging in the office and help drive positive team culture.
• Plan and manage in-house or off-site events for employees (parties, celebrations and conferences).
• Stock the breakroom and office supply room, order meals and/or catering for the team.
• Coordinate office maintenance & repairs and manage office improvement projects.
• Assist with new employee onboarding, including coordination with IT department on workspace and device setup.
• Support Marketing organization with tasks and projects that impact Ohmium’s HQ.
• Support HR with administrative functions, greet prospective candidates, support Ohmium’s in-person interview and onboarding processes for local employees.

Ensure smooth operations of our headquarters.

• Be the primary point of contact for Ohmium’s property manager, as well as for facility vendors, including cleaning, catering, and security services, etc.
• Coordinate quick responses to disruptions in the office such as power outages or maintenance issues.
• Identify and evaluate office vendors for quality of service and cost-effectiveness. Set up new vendors for the office, establish payment terms and ensure timely payment of office invoices.
• Oversee shipping and receiving, including sorting, and distributing of packages and mail.
• Support upkeep and maintenance of company vehicle.
• Manage and track to the corporate HQ budget. Ensure timely and accurate submission of office expense reports.

Mandatory Skills:

• 3+ years of experience in office management or administrative roles.
• Strong organizational and time-management skills are essential to manage various tasks and priorities effectively.
• Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
• Excellent attention to detail.
• Strong problem-solving abilities to tackle challenges and find practical, cost-effective solutions.
• Adaptability to a fast-paced and ever-changing environment. Ability to collaborate and coordinate with a team in time zones across the globe.

This role is based out of Ohmium’s Newark, CA headquarters. Certain tasks and projects will involve Ohmium’s facilities in Fremont, CA.

Comp - Salary - $85,000 - $105,000

Ohmium is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.