Office Manager and Contract Admin Support

Data, ZOLLMED.com

At ZOLL, we're passionate about improving patient outcomes and helping save lives.
We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.
ZOLL Acute Care Technology, a division of ZOLL Medical Corporation, is a healthcare software solutions provider that empowers hospital, EMS and Fire, and billing/accounts receivable (AR) teams to deliver more—from better patient outcomes to operational efficiencies and greater revenue capture. Our business exists to help save more lives through data-driven innovation and interoperability, opening new pathways for our customers to achieve the highest levels of care, collaboration, and reimbursement.
Job Type
On Site
Job Summary
ZOLL is looking for an Office Manager and Contract Admin Support to join the Finance team in the Broomfield office.
Essential Functions

• Greet visitors both in the lobby and over the phone. Give an excellent "first impression" of ZOLL to all visitors and guests.

• Ensure that all incoming calls are appropriately routed, and that visitors and guests are treated courteously and professionally.

• Maintaining a clean office space in community spaces such as kitchens, lobby area, conference rooms, etc.

• Responsible for ensuring that the company's phone switch has the appropriate greeting for normal business, holidays, and business closure days.

• Responsible for working with property management contacts to resolve facilities issues such as heating/cooling, lighting, elevator access, etc.

• Maintain office vendor relationships to include kitchen supplies, vending machines, and office supply vendors.

• Responsible for maintaining inventory on office supplies and kitchen supplies.

• Cleaning and ensuring proper functionality of ice and coffee machines.

• Responsible for coordination of incoming/outgoing shipping & receiving.

• Order business cards, name plates, and wall holders for all employees.

• Ability to follow detailed processes and procedures.

• Utilize variety of software programs.

• Issue security badges and track employee activity for security purposes.

• Assist departmental managers in making catering arrangements.

• Utilize Certify to track and procure credit card transactions for the department.

• Perform the duty of Chief Fire Warden for the company in conjunction with property management.

• Create and distribute Years of Service cards to employees hitting milestones in the company.

• Act as a front-line ZOLL representative to Company employees.

• Comply with all policies and standards.

• Any other job responsibilities as assigned by management and subject to modification.

Required/Preferred Education and Experience

• 1-3+ years of experience in a position with a high level of visibility and accountability involving customer contact and support and managing multiple simultaneous priorities

• Professional experience maintaining the confidentiality of sensitive information. required

• Experience working with and maintaining SharePoint

• Experience using expense reporting systems such as Certify, preferred

Knowledge, Skills and Abilities

• Highly reliable and dependable; particularly as it relates to attendance and punctuality.

• Exceptional organizational and time management skills.

• Excellent written and verbal communication skills.

• Proficient in MS Office Suite; strong Excel skills

• Proven ability to function efficiently in an interrupt-driven environment.

• Demonstrated ability to set professional boundaries with colleagues and co-workers.

• Ability to stay focused in a very high-traffic area.

• Superior customer service skills.

Hourly wage range $21.00 - $26.00. Final compensation will be determined by various factors such as a candidate's relevant work experience, skills, certifications, and location.

If you would like to be considered for this role, we are asking that all applicants please apply by the end of the day on Friday, October 25th 2024.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing - Occasionally

• Walking - Occasionally

• Sitting - Constantly

• Talking - Occasionally

• Hearing - Occasionally

• Repetitive Motions - Frequently

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.