Top Executive Assistant Jobs

Provides high-level administrative support to senior leaders in Corporate Strategy and M&A. Responsibilities include complex calendar and travel management, meeting coordination, expense administration, event planning, correspondence, sensitive information handling, conflict resolution, and cross-functional collaboration. The role requires proactive judgment, strong organization, communication, confidentiality, and proficiency with Microsoft productivity tools. It is primarily office-based in San Jose.

Executive Assistant supporting the Vice President for Communications by managing complex scheduling, correspondence, confidential information, meetings, travel logistics, special projects, office operations, budgets, purchasing, reports, events, and administrative processes. The role serves as a key liaison with university stakeholders, coordinates communications-office activities, improves procedures, and ensures the Vice President is prepared and informed. This is a fully on-campus position requiring occasional evening and weekend work.

Provides high-level administrative support to senior leadership by managing calendars, travel arrangements, meetings, communications, expense reports, records, and office coordination. Maintains confidential documents, prepares correspondence and presentations, tracks deadlines and action items, and supports departmental projects. Requires strong organization, discretion, attention to detail, and the ability to manage multiple priorities.

Serves as a strategic partner to the President of Operations by managing calendars, travel, communications, briefings, meetings, action tracking, expenses, and operational initiatives. The role requires proactive prioritization, confidential handling of information, stakeholder coordination, executive representation, and occasional travel. It is a full-time, in-office position in Atlanta with flexibility for evenings and weekends as needed.

Support the CEO and President through calendar management, travel coordination, meeting preparation, correspondence, expense reporting, corporate card administration, and action-item tracking. Build cross-departmental relationships, coordinate meetings and events, manage scheduling conflicts, and handle ad hoc office and facility management requests. The role requires strong judgment, organization, communication, flexibility, initiative, and availability to respond to changing business needs.

Provides high-level administrative, operational, financial, travel, event, and communications support to R&D computational science leadership. Responsibilities include complex calendar management, travel and offsite coordination, vendor and office planning, expense and purchase order tracking, document preparation, interview scheduling, training coordination, and workflow optimization using productivity platforms and generative AI. The role requires discretion, strong organization, executive support experience, and collaboration across leadership and administrative teams.

Provides high-level administrative support to two Vice Presidents by managing calendars, travel, expenses, meetings, events, reports, and confidential communications. Serves as a liaison between executives, departments, and external partners; coordinates office supplies, catering, team events, and financial reconciliations. Leads internal meeting and event projects, ensuring timely delivery of materials, logistics, budgets, and attendee communications.

Own the Head of GTM’s calendar, priorities, travel, meeting preparation, and follow-ups across time zones. Support GTM leadership with scheduling, coordination, and execution while managing sensitive information discreetly. Lead special projects, improve workflows, anticipate executive needs, resolve issues independently, and reduce coordination overhead. The role requires exceptional organization, judgment, responsiveness, accuracy, and autonomy in a fast-paced, high-growth environment.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.

Provides senior-level administrative support to executives within the Workplace Technology organization. Responsibilities include complex calendar management, confidential communications, domestic and international travel coordination, invoice and expense processing, event planning, relationship management, document organization, and preparation of reports and presentations. The role requires strong organizational, communication, discretion, Microsoft Office, and prioritization skills, with five days per week in the office.

Provides executive administrative and finance coordination support to the CFO and Finance department. Responsibilities include preparing meeting materials and expense reports, maintaining financial and tax reporting calendars, coordinating accounts payable and banking activities, administering corporate credit cards, managing files and contracts, supporting insurance renewals and audits, coordinating purchasing, and supervising a part-time Finance Assistant.

Provides senior-level administrative and operational support to CTO leadership, including complex calendar management, domestic and international travel, expenses, meetings, events, leadership visits, site coordination, and workplace activities. Partners with executive assistants, communications, facilities, technology support, and other stakeholders to coordinate logistics, resolve conflicts, manage confidential information, and ensure an organized office experience.

Supports senior Digital leaders by managing complex calendars across time zones, coordinating domestic travel, executive meetings, leadership summits, town halls, communications, presentations, action items, SharePoint resources, expenses, purchase orders, statements of work, and vendor invoices. The role requires discretion, advanced Microsoft 365 proficiency, onsite work in White Bear Lake Monday through Thursday, and strong executive event coordination skills.

Supports the CEO by managing calendars, inbox communications, travel, expenses, meeting preparation, customer and investor relationships, and executive follow-up. Leads special projects such as events, gifting, dinners, and conference logistics while coordinating vendors, budgets, and timelines. Builds systems to improve executive productivity and uses sound judgment, discretion, writing skills, and proactive problem-solving to keep priorities moving.

Executive Assistant supporting the executive team by managing complex calendars, domestic travel, meetings, correspondence, expenses, visitors, and confidential information. The role requires proactive organization, sound judgment, strong communication, and the ability to anticipate needs and resolve issues in a fast-changing environment. Responsibilities also include preparing executives for meetings, tracking decisions and follow-up, maintaining administrative records, and creating efficient recurring-work systems. This is a full-time, in-person role in Los Angeles or Detroit.

Supports executives through calendar and travel coordination, correspondence, document management, stakeholder communication, meeting and event planning, project follow-up, and administrative process improvement. Maintains confidentiality, accuracy, compliance, and timely completion of executive activities for the Department of State’s Passport Services Directorate.

Provides specialized administrative support to a Department of State Passport Services unit. Responsibilities include monitoring projects and finances, preparing briefings and reports, coordinating clerical activities, tracking tasks and schedules, planning events, supporting office relocations, and handling complex administrative assignments with independent judgment.

Provides comprehensive administrative support to executives, including calendar and travel management, meeting coordination, correspondence, document control, stakeholder communication, project follow-up, event planning, and process improvement. The role supports the Department of State’s Directorate of Passport Services and requires maintaining confidentiality, accuracy, quality standards, and timely completion of executive activities.

Provides proactive executive and administrative support to a Vice President, including complex calendar management, meeting and event coordination, international travel planning, expense management, correspondence, confidential information handling, and special project research. The role also prepares executive briefings, coordinates speaking engagements, resolves issues independently, supports corporate events, and advises administrative colleagues.

Provides administrative support to the Director of Public Engagement and Partnerships by managing calendars, scheduling meetings, coordinating events, drafting communications, entering data, maintaining filing systems, and assisting with special projects. The intern gains experience supporting senior leadership and learning professional day-to-day operations within a city agency.

Supports the CEO across executive administration, business operations, AI-enabled workflows, calendar and inbox management, wellness and household logistics, vendor coordination, hiring support, and board preparation. The role requires proactive ownership, exceptional discretion, polished communication, and in-person availability in Palo Alto five days per week.

Provides high-level administrative, calendar, travel, meeting, board, event, and project support to executive leaders. Manages confidential information, coordinates leadership activities, prepares agendas and presentations, tracks action items, conducts research, supports office operations, and improves administrative workflows. The role requires strong judgment, discretion, communication, organization, and proficiency with business productivity tools. It is primarily onsite in Hollywood, California, with occasional evening and weekend work.

Provides strategic and operational support to senior sales executives, including complex calendar management, correspondence, travel, meetings, presentations, events, expense tracking, and cross-functional initiatives. Coordinates sales events, customer meetings, hiring interviews, pipeline calls, recognition programs, and executive priorities across AMER and EMEA. Requires discretion, strong organization, event-management experience, and comfort supporting a fast-paced, metrics-driven organization.

Provides autonomous litigation and administrative support to attorneys and clients, including court e-filing, matter intake, case and document management, scheduling, travel coordination, legal document preparation, billing, timekeeping, expenses, compliance tracking, and operational coordination. The role manages high-volume workflows, supports litigation from intake through trial preparation, collaborates across firm departments, and mentors junior assistants in a hybrid law firm environment.

Provides executive support to the Chief Nuclear Officer, manages schedules and communications, coordinates office administration, reception, visitors, shipping and receiving, supplies, budgets, events, and contractors. Supports People Operations with recruitment scheduling and onsite logistics, organizes company celebrations, enforces front-office security protocols, and handles ad hoc administrative and analytics tasks in a dynamic environment.