Top Executive Assistant Jobs

Provide high-level administrative support to the CEO including calendar management, meeting coordination, travel booking, expense processing, meeting minutes, confidential communications, project follow-ups, and ad hoc research to streamline executive and office operations.

Provide high-touch administrative and logistical support to fixed income product teams, including calendar management, meeting coordination, production of client-facing materials and daily reports, data and spreadsheet maintenance, travel arrangements, event coordination, expense and file management, telephone gatekeeping, and backup departmental support.

Provide high-level administrative support to dealership leadership: manage calendars and travel, screen communications, coordinate between departments, compile performance reports, plan meetings and record minutes, and maintain strict confidentiality of financial and personnel information.

Provide executive and administrative support to Marine leadership, manage calendars, travel, meetings, and confidential materials. Serve as the in-office receptionist and office manager handling mail, supplies, vendor coordination, onboarding logistics, conference rooms, and event/catering coordination. Foster employee engagement and maintain a professional, welcoming office environment while supporting general administrative needs across the team.

Provide high-level administrative support to executive leadership, managing complex calendars, coordinating domestic and international travel, preparing correspondence and presentations, handling confidential information, organizing meetings and events, submitting expenses, and partnering across the organization to ensure efficient executive operations.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provide administrative and executive support to Marine leadership while managing day-to-day office operations and reception. Duties include calendar and travel coordination, preparing presentations and reports, expense and invoice administration, event and onboarding coordination, vendor and facilities coordination, and fostering positive team culture and employee engagement.

Provide strategic administrative support to the COO and leadership team: manage calendars and travel, coordinate meetings across time zones, prepare presentations and reports, support project tracking and follow-ups, handle expense reports and vendor coordination, maintain confidentiality, and assist with special projects and company events in a fast-paced, remote life‑sciences startup.

Provide high-level administrative support to senior management and executives, manage correspondence, compile reports and presentations, answer complex inquiries, supervise clerical staff, coordinate meetings (including room and food arrangements), and work on special projects as assigned. Perform occasional physical tasks and local driving.

Provide high-level administrative support to senior leaders while managing and coaching a team of administrative professionals. Responsibilities include complex calendar and travel management, event and office operations, CRM and expense processing, contract drafting, reporting and dashboards, bilingual support for LatAm teams, and leading staffing, performance management, and training initiatives to improve efficiency and service delivery.

Provides executive administrative support to a C16 manager and department: calendar and meeting coordination, travel and expense management, document and presentation preparation, procure-to-pay processing, staff training, and ad-hoc projects while ensuring compliance with policies.

Provide advanced administrative support to the Valves Division VP/GM and leaders: manage schedules, meetings, visitors, travel and expense reporting, prepare correspondence, reports and presentations, coordinate office operations and supplies, and handle confidential information and action tracking.

Provide high-level administrative support to senior Finance and Risk executives, managing complex calendars, travel, events, expenses, correspondence, and cross-functional coordination while handling confidential information and anticipating team needs.

Provide high-level administrative support to C-suite, including calendar and board meeting management, Arizona-based event and donor coordination, travel and expense reporting, and confidential project support. Occasional travel and on-site event support required.

Provide high-level administrative and project management support to the Executive Director across Khan Lab School and Khan Schools Network. Manage calendar, communications, travel, budgets, contracts, board logistics and minutes, and cross-organizational projects. Serve as liaison to staff, families, trustees, and partners; maintain confidential records; drive workflows and event logistics; and use AI and productivity tools to streamline operations and reporting.

Provide high-level administrative and operational support to senior executives: manage complex calendars, coordinate domestic and international travel, prepare meeting materials, handle confidential communications, manage expenses and office operations, coordinate events and projects, and build cross-functional stakeholder relationships in a financial services environment.

Provides high-level administrative support to the CEO, including heavy calendar management, correspondence, board meeting coordination, project management, and leading venue event planning and execution for LA Celebrations.

Provide high-level administrative and operational support to senior leaders across Teaching & Learning, Strategy & Community, and Development. Manage complex calendars, prepare documents, track budgets, coordinate events and meetings, handle confidential information, support cross-departmental communication, and assist with donor and advancement activities. Serve as backup for Head of School EA and provide occasional front desk coverage.

Provide high-level confidential executive administrative support to the College President across three campuses. Manage calendar, travel, communications, budgets, meeting materials, special projects, events, and advisory committees. Coordinate alumni relations, emeritus events, and support marketing/communications. Serve as main point of contact and use independent judgment to prioritize and resolve issues.

Provide high-level administrative and project coordination support to executive leadership: manage calendars and travel, organize meetings and events, prepare presentations and correspondence, track action items and expenses, handle confidential information, and support strategic cross-functional initiatives to keep leadership priorities on track.

Provide senior-level executive and secretariat support to senior Air Force leaders at the Pentagon: manage calendars, correspondence, tasking (TMT), briefings, meetings, travel (DTS), records, SharePoint/Air Force Portal content, and liaison with general officers, civilians, and external stakeholders.

Provide senior-level secretariat and executive administrative support to Air Force senior leaders at the Pentagon: manage calendars, correspondence, tasking (TMT), meetings, travel (DTS), SharePoint pages, prepare briefings, track suspenses, and support personnel actions and awards with discretion and attention to detail.

Provide senior-level executive and secretariat support to SAF/FM senior leaders at the Pentagon: manage calendars, correspondence, tasking (TMT), meetings, travel (DTS), SharePoint content, and staff coordination. Ensure accuracy, timeliness, and protocol adherence while interacting with general officers, senior civilians, and external stakeholders.

Provide executive-level secretariat and administrative support to senior Air Force leadership at the Pentagon: manage calendars, correspondence, tasking (TMT), meetings, travel (DTS), records, SharePoint content, and coordinate with military and external stakeholders while ensuring discretion and timely execution.

The Executive Assistant will manage calendars, coordinate schedules, improve operations, produce documentation, and support investor relations and fundraising.