Executive Assistant to the CFO

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Executive Assistant, CFO

Fractal is a strategic AI partner to Fortune 500 companies with a vision to power every human decision in the enterprise. Fractal is building a world where individual choices, freedom, and diversity are the greatest assets. An ecosystem where human imagination is at the heart of every decision. Where no possibility is written off, only challenged to get better. We believe that a true Fractalite is the one who empowers imagination with intelligence.

Please visit Fractal | Intelligence for Imagination for more information about Fractal

Location: New York Corporate Office

Position Overview:

Supporting CFO for Fractal. The EA will be the primary point of contact for internal and external stakeholders, acts as a liaison to the senior management teams. The EAs role is very fast paced, with an entrepreneurial approach to the daily management of the business. The EA must be creative and enjoy working in an ambiguous work environment. S/He must be able to multi-task and handle a multitude of short and long-term projects; use a result driven and action-oriented approach to complete the tasks with competing and conflicting levels of priority. 

Responsibilities:

• Manage an active calendar of appointments across multiple geographical time zones. 

• Act as a "gatekeeper", creating win-win situation for direct access to Executive time and offices. 

• Liaison and maintain communication among senior management, board members, middle management and other business associates. 

• Diligent and thorough about follow ups. 

• Efficiently handle and manage all administrative matters. 

• Ensure security, integrity and confidentiality of data. 

• Manage and process invoices and expenses. 

• Arrange complex and detailed travel plans. 

• Handle personal matters (ie: doctor appointments, visa and passport processing, family travel arrangements, etc.) 

• Participate actively in the planning and execution of company events and arrange delivery of gifts/welcome kits to clients and team members. 

• Coordinate office schedules, appointments and bookings 

• Manage in-person Board meetings, client visits

• Restaurant bookings for clients, fractal employees and board members 

• Co-ordinate investor meeting 

• Prioritize important office tasks and making sure they get done. 

• Setting up meeting rooms 

• Issue security passes and general support to visitors 

• Oversee adherence to office policies and procedures. 

• Monitor and maintain office supplies of stationery and equipment. 

• Maintain a safe and secure working environment. 

• Answering phone calls, receive, re-distribute mail and deliveries. 

• Co-ordinate the activities of the reception, cleaning, and utilities 

Desired Skills:

• Very strong interpersonal skills, high level of emotional maturity and the ability to build relationships with all staff, senior stakeholders and clients. 

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. 

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. 

• Excellent written and verbal communication skills. Able to communicate articulately, clearly and concisely (verbal and written) and know what, when and how to communicate depending on audience and subject matter (sensitivity and timing) 

• Demonstrated proactive approaches to problem-solving with strong decision-making capability. 

• Highly resourceful team-player, with the ability to also be extremely effective independently. 

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. 

• Forward looking thinker, who actively seeks opportunities and proposes solutions. 

• Be comfortable with ambiguity. 

• Incumbent should be able to manage time effectively, multi-task and follow through to achieve required objectives. 

• Able to independently liaise with global subsidiary companies/business partners. 

• Ability to think strategically, recognizing impact of decisions on the operation and company and pay attention to detail. 

• Good team worker who is willing and able to assist other team members when required. 

• Have a professional, proactive and helpful manner. 

• Ability to work well in a quiet as well as busy office environment. 

• Create and maintain good working relationships at all levels. 

• Perform research to gain deep understanding of different requirements and details of each event. 

• event.

Qualification & Experience:

• Worked as an EA to executives for at least 3 years. 

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook & Teams) 

• Excellent verbal and written language skills in English, with the ability to tailor messages for phone or email conversations 

• Bachelors or Associate degree 

Pay:

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Fractal, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is up to: $75,000. In addition, for the current performance period, you may be eligible for a discretionary bonus.

Benefits:

As a full-time employee of the company or as an hourly employee working more than 30 hours per week, you will be eligible to participate in the health, dental, vision, life insurance, and disability plans in accordance with the plan documents, which may be amended from time to time. You will be eligible for benefits on the first day of employment with the Company. In addition, you are eligible to participate in the Company 401(k) Plan after 30 days of employment, in accordance with the applicable plan terms. The Company provides for 11 paid holidays and 12 weeks of Parental Leave. We also follow a “free time” PTO policy, allowing you the flexibility to take time needed for either sick time or vacation.

Fractal provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!