Watermill Express

Administrative Assistant

Posted 6 Days Ago

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Chula Vista, CA

Entry level

Retail

The Role

The Administrative Assistant supports managers and staff with general office duties like inventory control, cash counting, and timesheets. Key responsibilities include answering phones, preparing payroll, monitoring expenses, maintaining operational reports, and ensuring office organization.

Summary Generated by Built In

Watermill Express is the best tasting water available anywhere! We are the national leader in refill kiosks that provide affordable, sustainable, safe drinking water and ice in a convenient drive-up format. Founded in 1984 in Brighton, Colorado, Watermill Express services customers 24/7 at nearly 1,300 refill locations across the country.
The Administrative Assistant position supports managers and staff performing general office duties which include inventory control, cash counting, timesheets, and other assigned tasks. This position will become familiar with a variety of the field concepts and must show the willingness and ability to perform various job assignments as needs may arise.
Every Watermill Express employee is expected to perform their job in a professional manner to provide the best possible service to our customers. This includes following all policies, procedures, job duties and the company's Pledge of Conduct. The Pledge of Conduct includes conducting work honestly, fairly, and with integrity.

Watermill Express offers eligible Full-Time employees:

This is an entry-level position that pays $17.50/hour.
No Cost Employee Only Medical with employer HSA contributions
Dental and Vision plans
401(k) Retirement Savings Plan, immediate match and vesting
Paid Time Off
Paid Holidays

Duties and Responsibilities

Answer phones and respond to customer requests.
Prepare hours worked for payroll preparation.
Handle paperwork associated with water samples.
Monitor expense reporting deadlines and coordinate reimbursements.
Provide local assistance for corporate Human Resources.
Update vehicle maintenance schedules.
Arrange for mail and courier pick-ups and deliveries.
Maintain various operational reports such as cash collections.
Reconcile local bank account.
Maintain organization and cleanliness of office area and additional areas as needed.
All other assigned tasks.

Qualifications, Knowledge, Skills and Abilities:

Team player with positive attitude.
Attention to detail and task completion.
General office skills including filing, typing, and data entry.
Efficient working knowledge of MS Office (Word, Excel, Outlook).
Excellent written and oral communication skills.
Ability to answer telephone and direct calls as required.
Basic understanding of account reconciliation, time worked reports, and inventory control.
Competent with counting and handling money.
Bilingual English/Spanish a plus.
Capable of working required schedule.