Legal Administrative Assistant

THE FIRM

At Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine’s “100 Best Companies to Work For©” for 25 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and professional development amongst our employees. Here at Alston & Bird, we have built a foundation of trust, consistency, and humanity that contributes to our overall success.

JOB DESCRIPTION

Alston & Bird is conducting a search for an experienced Legal Administrative Assistant to assist with supporting its growing San Francisco office. The Legal Administrative Assistant will be part of a team supporting the firm attorneys in our Litigation & Trial Practice Group performing a variety of administrative duties including complex litigation court filings, type and revise correspondence, memoranda, documents, time sheets and project work; proofreading and ensuring quality of all document action; telephone and mail distribution; coordinate and plan events; coordinate travel arrangements; and maintain files. The ideal candidate will be an excellent collaborator, is willing to learn and grow while contributing to the practice group.

ESSENTIAL DUTIES

The Legal Administrative Assistant should have work experience in:

• Administrative skills

• Word processing skills

• General office procedures and filing techniques

• The capability to concentrate on detail and organize work

• Strong knowledge of local, state and federal court filing processes and procedures

• The ability to work with a wide spectrum of individuals

• Heavy administrative work

• Case and project management

• Typing, editing and proofreading correspondence and legal documents

• Entering attorney time

• Billing

• Electronic filing

• Answering telephones and sorting mail

• Maintaining client portals

• Coordinating travel arrangements

• Processing expense reimbursements

• Interacting with clients and maintaining files

• Must be proficient in MS Word, Outlook, and Excel

SKILLS NEEDED TO BE SUCCESSFUL

• Have exceptional administrative and word processing skills.

• Have the ability to organize and prioritize numerous tasks and complete them under time constraints. Have great attention to detail, and the ability to concentrate and organize work. Must be able to work well independently while handling complex situations, analytical, and self-starters.

• Able to work with a wide spectrum of individuals. Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic.

• Able to proofread typed material for contextual, grammatical, typographical or spelling errors is also needed.

• Have a working knowledge and prior experience with e-Filing procedures.

EDUCATION & EXPERIENCE

• A minimum of 5+ years of prior litigation experience in a law firm is highly desirable.

• A high school diploma is preferred; an Associate or Bachelor’s Degree is highly preferred.

The salary range for this position is $85,000 - $105,000 and represents the Firm's good faith minimum and maximum range for this role at this time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, and locations. This range is specific to our San Francisco office and may not be applicable to other locations. 

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time.

Professional business references and a background check will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact us at [email protected].

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.