Senior Administrative Assistant

TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia, and Europe, the firm provides support on projects of varying size and complexity. Together, we enhance conventional designs with smarter, more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.

Job Summary

Ready to take your organizational skills to new heights? We're seeking a Senior Administrator Assistant to provide top-tier support to our SVP of Aviation Engineering in the heart of Los Angeles. This dynamic role involves managing schedules, coordinating high-profile meetings, and ensuring seamless operations within our fast-paced engineering team. If you're a proactive problem-solver with a passion for efficiency and thrive in a high-energy environment, this is your opportunity to shine!

Responsibilities & Qualifications

DUTIES AND RESPONSIBILITIES:

• This position reports to the SVP of Aviation in the downtown LA office.

• Manage the aviation calendar, business and professional communications, as well as expense reports, invoices, and accounting items for Aviation. 

• Meet with the SVP Aviation on daily basis to go over calendar items.

• Monitor all incoming email for (200-300 daily), responding to requests as required, creating/managing calendar appointments and conflicts, flagging emails as needed for SVP’s review.

• Complete draft time sheets for review and submission.

• Family health insurance, submissions, forms, coordinate with broker.

• Coordinate TYLin Integration activities, help in production of materials for these activities.

• Assist with event planning, ordering equipment, stocking fridges and general office management.

• May support Aviation at industry events and client meetings as needed in the Los Angeles area.

• Other responsibilities as assigned.

QUALIFICATIONS (INCLUDING EDUCATION and/or JOB EXPERIENCE):

• 3-5+ years of professional experience working in a similar role as Executive Assistant, Office Manager or Office Administrator, ideally within a fast-paced, dynamic office environment.

• Prior experience within an architecture, engineering, construction or design firm would be considered a significant asset.

• Must be able to exercise discretion when working with materials of a sensitive or confidential nature.

• Proficiency with MS Office Suite (Word, Excel, Teams) is required.

• Strong organizational and time management skills.

• Demonstrated ability to learn new systems and processes.

• Client focused, always striving to give clients the best solutions.

• Strong commitment to innovation by creating new and better ways to solve clients’ toughest challenges.

• High levels of integrity, always doing the right thing in an ethical, fair, and sustainable way.

• Demonstrated experience of collaboration in a diverse and inclusive team, working together toward technical excellence.

Additional Information

TYLin is committed to pay equity. As part of that commitment, we have provided the base compensation range of $50,000 - $90,000 annually for this position and local market. We recognize that each candidate brings a unique set of skills, experience, education and competencies to the table that will be reflected in our offer. TYLin is proud to offer exciting career development opportunities. 

#LI-Hybrid

TYLin offers a comprehensive total rewards package. Our benefits include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.

We encourage all candidates to explore our total rewards offering.

TYLin is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.