Top Administrative Assistant Jobs

The Administrative Assistant will support the legal team through various tasks, including managing documents, processing transactions, and handling office supplies. Responsibilities also include expense reports, calendar management, and communication with internal clients.

The Administrative Support Assistant performs various clerical duties such as typing, answering phones, scheduling, and maintaining records.

Part-time on-site assistant supporting a clothing sales professional with social media and administrative duties: film and edit short-form video content, schedule IG/TikTok posts, manage inventory and order timelines, prep and quality-check garments, handle CRM/order entry, coordinate with factories and client pickups/deliveries, and maintain organized communication processes.

Provide high-level administrative support to the Environmental-Sustainability Department including requisitions, invoice/payment processing, budget monitoring, reports, travel and event logistics, confidential document management, and process improvements to ensure efficient operations.

Performs diversified clerical duties for an office/department including typing correspondence, greeting visitors, answering phones, scheduling, filing patient records, taking minutes, collecting payments, and ordering supplies.

Performs general clerical and front-desk duties: typing correspondence, greeting visitors, answering phones, scheduling, maintaining files and patient records, taking minutes, collecting payments, and ordering supplies.

Provide administrative support to attorneys and paralegals for litigation and related matters. Maintain attorney calendars, schedule conferences and court dates, handle legal correspondence, answer phones and take messages, manage confidential information, and build trusting client relationships. Perform general office tasks in a Windows environment.

Provide administrative, financial, payroll, and HR support including accounts payable/receivable, daily deposits, journal entries, payroll timesheet verification, onboarding and employee records management, office supplies/equipment coordination, and general administrative assistance to the Director of Administrative Services.

Provide administrative and student support for the Community Health Worker Training Program: recruit and onboard students, conduct intake and screening, case manage, coach and refer students to resources and internships, track outcomes, advise first-time college students, and collaborate with instructors and internship sites to support program completion.

The Administrative Team Assistant will manage scheduling, prepare materials for events, liaise with vendors, and assist various departments with projects.

The Executive Assistant & Administrative Coordinator will support the VP by managing emails, vendor projects, calendars, office operations, and social media updates while enhancing internal processes.

Provide general office administration (data entry, mail, supplies, equipment, reception, event support) while supporting in-house content: manage orders, content calendar, social media (Instagram/TikTok), and assist with photography, styling, and basic design. Full-time, in-office role in Santa Monica.

Provide high-level administrative support to consulting professionals: manage complex calendars, travel bookings, expenses, communications, confidential requests, event coordination, office services, and back-up reception/office manager duties. Anticipate needs, prioritize, improve processes, and support senior stakeholders in a fast-paced hybrid environment.

Performs diversified clerical duties to support office operations: typing correspondence, greeting visitors, answering phones, scheduling, filing, taking minutes, collecting payments, inventory and supply ordering.

Manage departmental business services including payroll, HR, procurement, reimbursements, travel, and sponsored research administration. Supervise staff, improve operational processes, prepare analyses and reports, ensure compliance with policies and regulations, and support financial/accounting and procurement activities across ~189 accounts and ~250 personnel.

Provide administrative support to the Community Crisis and Trauma Department including client insurance verification, EHR data entry and maintenance, scheduling and appointment reminders, platform maintenance (Matchforce, JazzHR, DMS), per diem billing, office supply management, and confidential handling of client records. Support CQI efforts and assist with meetings, scanning, auditing, and special projects.

Plans, oversees, and performs administrative, technical, and program support for a Behavioral Health department. Coordinates HR, accounting, budgeting, purchasing, and office management; develops procedures and internal controls; conducts analyses and prepares reports; handles public records requests and compliance; recommends workflow improvements; may supervise staff and manage hiring, training, evaluation, and discipline.

Serve as the front-office point of contact for patients and visitors. Schedule appointments, register and check patients in/out, verify insurance, manage copays and cash accounts, scan records and create EMR triages, handle phones, and ensure compliance with HIPAA and clinic policies. Support extended hours and cross-cover other locations.

Manage day-to-day operations of multiple 24-hour residence hall service desks, supervise undergraduate desk supervisors and up to 70 student staff, handle hiring/training/evaluations, oversee room damage inspections, key records, between-term transitions, and serve as liaison within Resident Life. Provide administrative support and customer service for residents and departmental projects.

Provide on-site administrative and office support for the Denver office, including visitor and facilities coordination, executive assistant backup, calendar and travel management, expense and document processing, event logistics, and improving office operations and employee experience.

Perform procurement, accounts payable, accounts receivable, payroll, cashiering, scheduling of events/facilities, and inventory/asset management. Support finance office operations, participate in committees and campus events, and complete related administrative duties under the Director of Finance.

Provides high‑level confidential administrative support to the Chief Administrative Officer: manages complex calendar in MS Outlook, prepares agendas, notes, reports and prep materials, liaises with senior staff and external agencies, handles calls/emails/complaints with judgment and follow-up, supports the Commissioner when needed, and completes special projects. Requires occasional evening and weekend availability.

Provide high-level administrative support to Nephrology faculty and the Division Chief, including scheduling, credentialing assistance, grant and budget support, event coordination, data tracking and report generation, vendor and invoice processing, meeting minutes, and general office operations in a hybrid university setting.

Provide high-level administrative support to Nephrology faculty and the Division Chief, including scheduling (QGenda/AMION), credentialing assistance, event coordination, budget tracking, reimbursements, vendor management, grant support, data reporting, meeting minutes, and general office duties in a fast-paced academic medical division.

Provide front-desk reception, general office administration, meeting scheduling, vendor coordination, and support AP/AR tasks including processing invoices, purchase orders, and expense reports while maintaining organized financial and office records.