Top Administrative Assistant Jobs

The Administrative Assistant will provide administrative support, interact with clients, manage scheduling, maintain records, and assist with paperwork at the Family Recovery Center.

Provide administrative and fiscal support for the Pershing County Extension Office including office management, budgeting and financial recordkeeping, grant administration, program marketing, travel coordination, reception duties, and assistance with Extension programming.

Provide administrative and secretarial support to attorneys and paralegals in civil litigation: prepare and proof legal documents, file in state and federal courts, manage document systems (iManage), calendaring (CompuLaw), prepare binders/charts, schedule/travel/expense processing, and maintain case files and administrative tasks.

Provide administrative and clerical support for behavioral health units at a correctional facility: draft correspondence, schedule appointments, maintain paper and electronic files, create spreadsheets, answer calls, and use Microsoft Office applications extensively.

Provide clerical and secretarial support for behavioral health units: draft correspondence, schedule appointments, maintain paper and electronic files, create spreadsheets, answer phones, and work extensively with Microsoft Office applications.

Provide administrative support to the Dean of the College of Science and Engineering: manage schedules, logs, emails, meeting agendas and minutes, coordinate events and hiring, maintain budget and calendars, process requisitions, and ensure FERPA compliance.

The Administrative Assistant will support the VHA CMOP by preparing documents, scheduling meetings, managing executive calendars, conducting research, and maintaining office systems and supplies.

The Administrative Assistant manages the vendor helpdesk, addressing registration inquiries, and performs various administrative tasks as needed.

Provide administrative and clerical support to attorneys and legal teams, manage electronic and paper filing, oversee workflow and billing processes, draft and proofread documents, mentor/support LSAs, maintain confidentiality, and use legal software and collaboration tools to ensure timely, accurate deliverables in a fast-paced law firm environment.

Provide administrative support to the Branch Manager including calendar management, phone and email handling, meeting prep, lead forwarding and tracking, client follow-up calls, marketing and event assistance, office organization, and ad-hoc tasks to free the manager for prospecting and sales activities.

Provide front-line administrative support for the Cardiology department: answer phones, greet patients, schedule appointments, maintain records and databases, prepare correspondence and reports, route authorizations, coordinate with other departments, and assist clinicians with prescription renewals and patient-facing tasks.

Provide high-level administrative support, manage IT requests, oversee visitor access, coordinate travel and event logistics, and interact with senior leaders in a classified environment.

Provide front-desk and switchboard support for an Arizona state disability services office: answer and route calls, manage visitor check-in, schedule consultative exams, assemble and mail exam packets and transportation assistance, respond to inquiries, track assignments, fax/mail paperwork, and perform case development tasks requiring judgment and basic analysis.

Provide front-desk and switchboard support for a state disability services office: answer and route calls, check in visitors, schedule consultative exams, assemble and mail exam packets, respond to inquiries, track daily assignments, perform case-development tasks, and handle records, data entry, and transportation assistance distribution.

Serve as the front-office face of the school: greet visitors, manage phones, track and update attendance in PowerSchool, provide Spanish translation, administer basic first aid, organize office operations and records, oversee Chromebook distribution and food service, support enrollment and events, and collaborate with school leadership to uphold anti-racist, pro-Black values.

Scan, index, and archive Accounts Payable documents in SharePoint; record and track medication receipts and prescriptions in Behavioral Health software; support the Finance Manager with administrative, accounting, and recordkeeping tasks; maintain accurate electronic records for audits and compliance.

The Administrative Assistant will manage calendars, schedule meetings, and support health care consulting projects while maintaining organization and communication with stakeholders.

Provide administrative support to the Outpatient Clinic Manager and staff: answer phones, schedule appointments, maintain client records, prepare reports and spreadsheets, handle filing and communications, order supplies, and assist with audits and special projects to support clinic operations and client care.

Provide clerical and administrative support to ensure smooth office operations. Responsibilities include metrics reporting, new employee system setup, tracking commissions and accounts, assisting with account/price changes, mail distribution, and updating SOPs.

Provide clerical and SAP production support for the Acetylenics area: audit and correct SAP entries/COGI errors, reconcile production tracking, submit Remedy tickets, assist with tank/material variance reviews, develop training aids, support onboarding/security credentials, maintain area archives, and prepare monthly expense reports.

Provide administrative support to the HR recruiting team: schedule interviews, manage candidate records and ATS data, prepare offer letters and new-hire paperwork, coordinate onboarding logistics, respond to candidate inquiries, generate recruiting reports, maintain recruiting documentation, and perform general office duties to support recruiting projects and initiatives.

Support HR operations including recruiting, onboarding, benefits and payroll administration, employee relations, performance review systems, credentialing, policy and handbook development, and maintaining HR/Payroll data integrity.

The Administrative Assistant will perform scheduling, billing, document preparation, and provide administrative support to healthcare consultants, requiring strong multitasking and organizational skills.

Provide administrative support for the Littoral Combat Ship Test Team: maintain calendars, arrange meetings, interface with customers, manage records and filing, archive files, record meeting minutes, coordinate test and inspection reports, maintain equipment databases/spreadsheets, use Microsoft Office to prepare correspondence, spreadsheets and presentations, and support finance/expense reporting and reconciliation.

Provide administrative support to the Practice Manager and clinical provider team. Manage schedules, meetings, confidential documents, hospital privileges, and provider license renewals. Maintain EMR-related tasks, ensure HIPAA compliance, prioritize tasks in a fast-paced medical office, and support operational efficiency and patient-focused care.