Top Administrative Assistant Jobs

In this role, you'll maintain a professional office environment, support operations, manage meetings, handle mail, and assist with proposals and CRM data.

Provides front-desk and clerical support at an automotive dealership by greeting customers, answering and directing phone calls, preparing documents, maintaining files, scanning processed car-deal paperwork, and assisting office staff. The position operates Monday through Friday in a fast-paced environment and requires organization, reliability, and the ability to learn dealership software.

Provides clerical and administrative support for clinical research trials, including assisting Clinical Research and Operations Coordinators, creating study documents and labels, greeting visitors, managing schedules, processing correspondence, supporting participant check-in and discharge, completing case report forms, and resolving participant issues. The role requires accuracy, adaptability, customer service, teamwork, computer proficiency, and consistent adherence to clinical study protocols.

Provides administrative support by managing schedules, correspondence, records, office supplies, travel arrangements, expense reports, routine inquiries, and team coordination. Ensures accurate information sharing, organized workflows, timely task completion, and professional communication while proactively addressing routine administrative needs and supporting overall team productivity.

Provide senior administrative support including drafting correspondence and reports, building briefing packages, analyzing metrics, administering databases and spreadsheets, managing user accounts and accesses, and presenting information to senior management in an IC/DoD environment.

Answers and routes incoming calls, enters customer information into a customer management system, provides general company information, and performs administrative duties including filing and data entry. The role requires strong communication, organization, multitasking, teamwork, reliability, and proficiency with Microsoft Word and Excel. A high school diploma is required, while prior office experience is preferred.

Provides administrative support for ground handling operations by maintaining control documents, monitoring training compliance, creating spreadsheets and performance reports, updating employee schedules, processing swaps, and handling payroll. The role also includes answering calls, maintaining files, correspondence, and working with personnel across the organization in a flexible, fast-paced office environment.

Oversee front desk operations, patient registration, check-in and check-out, payments, records, calls, documentation, and daily reconciliation. Support front desk staff, coordinate with clinical teams, train new employees, maintain inventory, address patient concerns, and ensure HIPAA, OSHA, safety, and facility-policy compliance. The role also contributes to quality improvement, accurate reporting, and a positive patient experience.

Provides administrative, meeting, office, database, and executive coverage support. Responsibilities include scheduling, preparing meeting materials, supporting Board and stakeholder meetings, maintaining records, coordinating action items, managing documents, welcoming visitors, and assisting with workflow tracking. The role is part-time and hybrid, requiring onsite coverage in Boston, occasional event support, and flexibility for evening or weekend work during high-volume periods.

Provides administrative support for a mortgage department by managing calendars, meetings, invoices, reports, inventory, phones, filing, events, errands, and office supplies. Assists loan officers with light loan processing and completing loan files. Requires computer and office equipment use, extended sitting or standing, and lifting up to 25 pounds.

Provides reception and administrative support for a behavioral healthcare program. Responsibilities include welcoming clients and visitors, answering calls, coordinating appointments, maintaining HIPAA-compliant records, preparing intake documentation, supporting billing and referral communications, managing supplies and petty cash, tracking census and admissions, coordinating equipment maintenance, and assisting facility leadership with reports and projects.

Provides administrative and reception support at a healthcare centre. Responsibilities include welcoming customers, managing calls and emails, preparing clinical paperwork, booking and rescheduling appointments, processing payments and invoices, managing medical results, handling correspondence, ordering supplies, and maintaining reception facilities. The role requires strong communication, organization, customer service, computer literacy, flexibility, and the ability to work independently in a busy multidisciplinary environment.

Provides advanced administrative and secretarial support to management, including calendar and travel coordination, meeting scheduling, communications, records maintenance, correspondence, reporting, project support, and confidential information handling. The role supports multiple managers or business units, maintains stakeholder relationships, and performs complex administrative and program-processing duties remotely within the United States.

Provides administrative support for a hotel or restaurant location, including preparing forms, reports, schedules, and invoices; answering guest calls; coordinating appointments and large-party reservations; updating menus and POS pricing; supporting payroll and new-hire documentation; and maintaining office supplies and general organization.

Provides clerical and administrative support to an elementary school assistant principal. Responsibilities include greeting visitors, answering calls, scheduling meetings, preparing correspondence and reports, maintaining student and personnel records, managing files, operating office equipment, processing mail, ordering supplies, coordinating equipment maintenance, and monitoring basic budget or purchasing documents.

Provides administrative support for a long-term care pharmacy team by answering phones, greeting visitors, coordinating events, updating websites, communicating with partners, and maintaining spreadsheets and accurate records. The role requires professionalism, organization, dependability, attention to detail, strong communication, and the ability to manage multiple projects. Receptionist, customer service, and pharmacy experience are preferred but not required.

Provides administrative support to medical leadership and department staff by managing calendars, meetings, events, travel, expenses, communications, presentations, confidential information, onboarding and departures. Coordinates domestic and international logistics, supports administrative projects, interfaces with internal and external stakeholders, and maintains smooth daily operations. The role also serves as backup executive assistant and requires independent prioritization in a fast-paced global environment.

Provides administrative support to attorneys in the Law Enforcement Accountability, Gun Crime Strategies, and Special Prosecutions units. Duties include preparing legal correspondence, processing indictments and subpoenas, maintaining case and complaint databases, managing confidential records, preparing reports, tracking law enforcement officer arrest information, coordinating file transfers, handling communications, and assisting with reception and bureau coverage.

Provides administrative and office management support to a Headquarters Marine Corps organization. Responsibilities include calendar and meeting coordination, document preparation and records management, correspondence, visitor and telephone support, conference and audiovisual logistics, supply and maintenance tracking, personnel in-processing and out-processing, and administrative communication with government stakeholders. The role requires careful handling of official and potentially classified documents, strong organization, and proficiency with Microsoft Office.

Provides administrative and clerical support to regional transport fleet operations, including records management, payroll entries, data review, communications, filing, visitor reception, telephone handling, and office tasks. Requires strong organization, communication, keyboarding, time management, Microsoft Office, and confidentiality skills. Travel is required up to 15%.

Provides administrative support for a department and operations team, including meeting scheduling, office supply management, travel arrangements, expense reports, deadline and metrics tracking, document preparation, data logs, purchasing card reconciliation, audits, and training compliance tracking. Requires strong organization, confidentiality, computer navigation, Microsoft Office proficiency, adaptability, and communication skills.

Provides administrative support for a department and operations team, including scheduling, travel arrangements, expense reporting, supplies, deadlines, reports, metrics, logs, purchasing-card reconciliation, document preparation, and basic data manipulation. Tracks training compliance for union operators, manages confidential and classified documentation, supports audits, and coordinates departmental administrative activities.

Provides high-level administrative support to oncology leadership, including complex calendar and travel coordination, meeting logistics, expense reporting, onboarding, office management, event planning, and SharePoint/intranet maintenance. The role manages agendas, minutes, action items, visitors, suppliers, and cross-functional partnerships while proactively improving administrative processes and supporting global administrative communities.

Provides administrative support to department leadership in a hospital setting. Responsibilities include calendar and meeting coordination, preparing correspondence and presentations, managing agendas and minutes, facilitating communications, supporting employee engagement and events, performing patient registration in EPIC, and triaging incoming calls. The role requires healthcare administrative experience, medical terminology knowledge, strong organization, and proficiency with Microsoft Office.

Supports the B2B Development Vice President and management team with administrative operations, personnel administration, meetings, events, travel coordination, purchasing, invoices, budget monitoring, communications, visitor support, and document management. Maintains confidentiality, prioritizes multiple requests, manages schedules, and provides onsite assistance to team members.