OMWI and D&I - Executive Administrative Assistant (Flexible Hybrid)

Company Description

At Fannie Mae, futures are made. The inspiring work we do helps make a home a possibility for millions of homeowners and renters. Every day offers compelling opportunities to impact the future of the housing industry while being part of an inclusive team thriving in an energizing, flexible environment. Here, you will grow your career and help create access to fair, affordable housing finance. 

Job Description

As a valued colleague on our Office of Minority and Women Inclusion (OMWI) and Diversity and Inclusion (D&I) Front Office team, you will provide support to the Senior Vice President-Chief Diversity and Inclusion Officer (SVP-CDIO), Vice Presidents (VP) and Front Office by routine and non-routine clerical and administrative functions including but not limited to sending correspondence, managing calendars, scheduling appointments, arranging meetings and providing other administrative tasks as needed. You will be a member of the OMWI which is responsible for working collaboratively with stakeholders across Fannie Mae to embed diversity and inclusion into all business and activities of the enterprise, while managing related regulatory requirements, driving a culture of inclusion and belonging and measuring progress across various strategic initiatives. You will be reporting directly to the Chief of Staff.

IMPACT YOU WILL MAKE

The OMWI and D&I - Executive Administrative Assistant (Flexible Hybrid Role) role will offer you the flexibility to make each day your own, while working alongside people who care so that you can deliver on the following responsibilities:

• Manage and prioritize the day-to-day calendar of SVP-CDIO and provide as needed scheduling support to the VPs and Chief of Staff
• Coordinate all aspects of executive-level manager appointments, meetings (in person and virtual), and receptions
• Prepare, review and assemble materials and correspondence for SVP-CDIO meetings, including memos, presentations, spreadsheets and briefing materials
• Assist Front Office and other staff with compiling, proofing and formatting materials as needed
• Coordinate SVP-CDIO led in person and virtual meeting logistics including, material preparation, agenda planning, material distribution, meeting follow up, room reservation/set up and catering as needed
• Coordinate travel arrangements for SVP-CDIO, process related expense reports as well as prepare and distribute schedules/agendas for travel
• Manage out of office calendar for the SVP-CDIO and direct reports, including ensuring appropriate divisional and Management Committee visibility
• In collaboration with SVP-CDIO and direct reports, develop annual meeting schedules include townhalls, teambuilding, leadership onsite/offsite tin consideration of enterprise calendar
• Support Vendor Management including invoicing for D&I memberships/partners, sponsorships relationships, vetting and onboarding
• Participate in meetings with OMWI/D&I leadership and staff as necessary
• Act as central point of contact on administrative matters
• May assist with project planning and project management in support of SVP-CDIO and direct reports and Front Office team
• Ensures collaboration with teams or business partners in alignment with OMWI/D&I divisional and enterprise goals
• Support Fannie Mae’s diversity and inclusion strategic priorities by following policies and procedures that promote diversity and inclusion in all business and activities

Qualifications

THE EXPERIENCE YOU BRING TO THE TEAM

Minimum Required Experiences

• 2 years of experience supporting senior executives in an administrative capacity
• Experience interacting and communicating with executive-level internal and external stakeholders; ability to build and sustain productive partnerships with a broad network of executive-level support teams and other colleagues.
• Bachelor degree or equivalent
• Strong verbal communications and proven excellence in writing and proofreading
• Strong sense of initiative and drive to solve problems
• Proactively manage a variety of activities and deadlines
• Strong interpersonal and customer service orientation
• Team player and strong collaboration
• Attention to detail
• Strong judgment as it relates to sharing and protecting confidential inform

Desired Experiences

• 5 years of experience supporting senior executives in an administrative capacity
• Prior experience planning and managing projects

Skills

• Scheduling
• Data Analysis
• Document Management/Version Control
• Organizational Skills
• Desktop Tools
• Proofing, Formatting, Editing
• Tools
• Project Management
• Event Support
• Adobe Acrobat
• Microsoft Office (Excel, Word, PowerPoint) 
• JIRA
• Microsoft Teams
• GRC
• SharePoint

Additional Information

The future is what you make it to be. Discover compelling opportunities at careers.fanniemae.com.

Fannie Mae is a flexible hybrid company. We embrace flexibility for our employees to work where they choose, while also providing office space for in-person work if desired. At times, business need may call for on-site collaboration, which means proximity within a reasonable commute to your designated office location is preferred unless job is noted as open to remote.
Fannie Mae is an Equal Opportunity Employer, which means we are committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, religion, national origin, gender, gender identity, sexual orientation, personal appearance, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation in the application process, email us at [email protected].

Fannie Mae is primarily a hybrid company. We embrace flexibility for our employees while providing office space for in-person work and collaboration. This role is classified as Hybrid. If you speak with a Recruiter, they will provide you with more information about the definition of this classification.

The hiring range for this role is set forth on each of our job postings located on Fannie Mae's Career Site. Final salaries will generally vary within that range based on factors that include but are not limited to, skill set, depth of experience, certifications, and other relevant qualifications. This position is eligible to participate in a Fannie Mae incentive program (subject to the terms of the program). As part of our comprehensive benefits package, Fannie Mae offers a broad range of Health, Life, Voluntary Lifestyle, and other benefits and perks that enhance an employee’s physical, mental, emotional, and financial well-being. See more here.