Top Administrative Assistant Jobs

Provide high-level administrative support, manage IT requests, oversee visitor access, coordinate travel and event logistics, and interact with senior leaders in a classified environment.

The Administrative Assistant will handle various tasks including word processing, proposal support, archiving, travel assistance, event coordination, and front desk management in a busy office environment.

The Legal Administrative Assistant II supports attorneys by managing case data, scheduling litigation events, communications, and maintaining compliance with legal documentation and filings.

The Senior Administrative Assistant gathers data for reports, maintains files, facilitates audit meetings, and manages departmental continuity plans.

Provide office support to the School of Mathematics, Computing, Physics & Astronomy: serve as first point of contact, prepare and distribute communications, maintain electronic and physical records, schedule meetings and secure resources, route complex inquiries, and support efficient office operations while handling confidential information and working with the Assistant Dean and administrative staff.

Provide advanced administrative support including composing confidential correspondence, coordinating schedules and travel, developing macros/templates, proofreading documents, compiling reports, assisting with budgets and processing payments, and leading administrative projects.

The Workforce Coordinator is responsible for supporting HR functions, recruiting, payroll processing, and administrative tasks for site management. This role involves assisting with onboarding, auditing HR programs, and facilitating employee benefit coordination.

The Administrative Assistant/Receptionist at Silver Hills Bakery greets visitors, manages communications, assists with documentation and scheduling, and supports daily office operations and projects.

Provide administrative support to the Dean of the College of Science and Engineering: manage schedules, logs, emails, meeting agendas and minutes, coordinate events and hiring, maintain budget and calendars, process requisitions, and ensure FERPA compliance.

Provide advanced administrative support to the Sales Operations VP and leadership team: manage calendars and inboxes, schedule meetings, prepare materials, handle meeting logistics, take agendas/minutes, coordinate communications with stakeholders, maintain confidentiality, and proactively anticipate needs while multitasking across deadlines and supporting other teams as needed.

Provide administrative and marketing support for property management and mall operations: manage tenant/vendor databases, prepare leasing documentation, generate Yardi reports, support website/social media/e-blasts, assist event coordination, and handle mail, filing, and meeting logistics.

Provide high-level administrative support to senior leaders in a global enterprise sales organization. Own complex calendar management across time zones, prepare and manage expense reports, coordinate domestic and international travel (including visas), and handle meeting logistics and event planning. Maintain records, perform basic bookkeeping, manage communications, and support operational efficiency for a virtual, worldwide team while protecting confidential information.

Provide in-person administrative and clerical support including answering phones, scheduling, meeting planning and minutes, correspondence, filing, reports, travel bookings, expense reconciliation, office supplies management, and acting as point of contact for internal and external clients.

Provide executive-level administrative and project support to global partnering leadership: coordinate complex travel and meetings, manage expenses and budgets (Concur, SAP, MyBuy), organize events and off-sites, maintain communications and distribution lists, support onboarding/offboarding and training, track contracts, and assist AI and process-improvement initiatives.

Provide clerical and administrative support including scheduling meetings and travel, desktop publishing and presentations, filing and recordkeeping, answering phones and drafting correspondence, coordinating mailings and special projects, handling confidential information, and supporting department operations. May lift up to 15 lbs and travel occasionally.

The Administrative Assistant greets visitors, manages communications, schedules appointments, maintains records, and supports HR functions, ensuring efficient operations.

Provide front-line administrative and case management support for the Veterans Services Office: intake interviews, appointment scheduling, claimant file management, assist accredited officers with claims development, maintain case notes in VetPro, coordinate outreach and referrals, and obtain required VA/TVC accreditation.

Provide onsite clerical and administrative support for Housing Support Services: front desk/reception duties, data entry into HMIS and EHR, Excel-based tracking and reconciliation, vendor payments, scheduling, supply management, recordkeeping, and support for staff and clients while maintaining confidentiality.

Provide administrative and project support to three marketing executives: calendar and travel management, expense and PO processing, document and database management, vendor and stakeholder coordination, onboarding, and general office duties. May require occasional work outside regular hours.

Provide high-level administrative support to SVP Comedy: manage complex calendars, coordinate meetings and travel, track development materials, prepare expense reports and executive-ready materials, read scripts and provide coverage, conduct research, and support departmental projects and communications.

Provide on-site administrative support across two Stafford, VA offices: manage office operations, filing, supplies, visitor access and badges, process internal paperwork, coordinate events, and maintain bookkeeping using Costpoint and Excel. Produce summaries and reports for management and handle property-management issues.

Provide front-desk and administrative support to the VP/GM and Sales team: answer phones, greet visitors, manage communications and meeting logistics, maintain files, order supplies, assist with events and station communications, and support clerical duties.

Provide general clerical and administrative support for the community: answer phones, greet visitors, manage mail, scan and process HR/payroll/invoice documents, maintain spreadsheets, order supplies, handle confidential/HIPAA-protected information, and assist residents, families, and staff as needed.

Provide administrative and clerical support to attorneys and legal teams, manage electronic and paper filing, oversee workflow and billing processes, draft and proofread documents, mentor/support LSAs, maintain confidentiality, and use legal software and collaboration tools to ensure timely, accurate deliverables in a fast-paced law firm environment.

Provide administrative and logistical support to the COO, coordinate meetings and events, prepare reports and communications, track action items and expenses, support cross-departmental initiatives, assist with onboarding and operations-related projects, and serve as liaison with internal teams and external partners.