Top Administrative Assistant Jobs

Administrative Assistant role at Trine University. The provided description only explains the online application and applicant account setup process; no specific job responsibilities or qualifications are included.

Provides bilingual English-Spanish administrative support to attorneys and manages daily office operations. Responsibilities include monitoring emails, communicating with clients and legal parties, organizing confidential documents, managing calendars and deadlines, answering calls, maintaining records, and supporting general office tasks. The role requires strong organization, communication, discretion, multitasking, Microsoft Word proficiency, and a minimum typing speed of 35 words per minute.

Provides bilingual English-Spanish administrative support for a law firm, including email monitoring, client and witness communication, legal document filing, calendar management, phone handling, confidential file maintenance, and general office organization.

Supports the Feed Division VP while managing daily feed purchasing, pricing, purchase orders, transportation and delivery tracking, customer contracts, reports, and market communications. Provides customer service, follows up on feed bids and sales opportunities, monitors direct-ship credit, and coordinates information with internal teams, customers, and outside consultants. Requires agricultural feed experience, strong administrative and purchasing skills, proficiency in Microsoft Office, and excellent communication, organization, negotiation, and customer service abilities.

Provides receptionist and administrative support for the LAUNCH Team, including answering phones, preparing public materials, maintaining reports and financial records, calculating budget and payroll information, processing invoices, training staff, supporting events, transporting clients when needed, and coordinating with program, accounting, and management staff.

Manage maintenance work orders from intake through completion, assign and track tasks, communicate with customers and maintenance teams, maintain records, and prepare billing documentation. Process purchase orders, receipts, payroll data, and employee onboarding forms. Provide general office support, answer inquiries, and maintain accurate administrative and accounting-related records. Spanish and English bilingual communication is required.

Provides administrative and operational support for a shopping mall, including reception, scheduling, records, reports, supplies, accounting transactions, tenant lease documentation, vendor compliance, and janitorial and security coordination. Uses Yardi to process payments, leases, tenant information, invoices, and documentation. Supports mall marketing events and assists management with property walks, incident reporting, and daily operations.

Provides executive and administrative support to hospital leadership, including scheduling, correspondence, meeting preparation, transcription, minutes, committee coordination, and confidential medical staff credentialing record management. Supports the CEO, Medical Director, committee chairs, and medical staff while maintaining accurate files, tracking action items, managing office operations, and handling confidential information professionally.

Provides administrative coordination for the Human Performance Optimization program, including scheduling appointments, managing correspondence, maintaining program data and records, preparing reports and presentations, coordinating meetings, and supporting Strength Coaches, Athletic Trainers, and other HPO personnel.

Provides front office and administrative support, including accounts payable and receivable, payroll reporting, timesheet and expense processing, communications, records management, mail distribution, customer assistance, and executive liaison duties. The role requires strong organization, confidentiality, communication, prioritization, and Microsoft Office proficiency in a fast-paced office environment.

Provides front-office and administrative support, including accounts payable and receivable, payroll reporting, timesheet and expense processing, communications, customer and employee assistance, records management, mail distribution, and office coordination. Requires strong organization, communication, confidentiality, follow-through, and proficiency with Microsoft Office and Excel. A high school diploma and 0–2 years of relevant experience are required.

Provides senior administrative and program support for Early Childhood Services, including executive calendar and travel management, meeting coordination, correspondence, records maintenance, HR onboarding documentation, purchasing, budget support, compliance files, training coordination, and confidential document handling. The role supports directors and management, assists with Head Start monitoring and reporting, trains administrative staff, and performs evolving program and fiscal responsibilities during the center start-up phase.

Provides full-time, on-site reception and administrative support for a Houston office. Responsibilities include screening calls, greeting visitors, handling mail and courier pickups, maintaining shared spaces, ordering meals, replenishing supplies, and supporting office professionals. Requires Microsoft Office proficiency, strong communication and organization skills, attention to detail, time management, prioritization, and teamwork.

Supports intellectual property attorneys and patent agents with U.S. and foreign patent prosecution filings, docket management, deadline tracking, client correspondence, electronic submissions, file maintenance, billing, expense reporting, and attorney calendar coordination. The role requires strong knowledge of patent prosecution procedures, IP terminology, legal filing systems, office technology, and client service. It also delegates clerical tasks, coordinates file transfers, and ensures accurate, timely completion of work.

Provides administrative support to partners and audit and tax teams across Columbia, MD, and Tysons Corner, VA offices. Responsibilities include preparing correspondence and engagement letters, formatting and proofreading documents, managing files and office systems, handling calls and mail, coordinating meetings, ordering supplies and meals, and completing special projects. The role requires three days per week in the office, travel between locations as needed, and occasional lifting of supplies up to 20 pounds.

Part-time Administrative Assistant/Receptionist supporting daily office operations three days per week onsite in New York City. Responsibilities include answering calls, greeting clients, managing mail and courier services, maintaining communal areas, ordering meals, replenishing supplies, and supporting client service professionals. The role requires strong Microsoft Office skills, communication, organization, attention to detail, and proactive prioritization.

Provides administrative and project coordination support to engineers, project managers, and leadership. Responsibilities include preparing and proofreading technical documents, maintaining project records, coordinating deliverables, supporting proposals, scheduling meetings, managing correspondence and expenses, and assisting with occasional field activities. The role requires strong organization, communication, attention to detail, proficiency with Microsoft Office, and the ability to manage competing priorities. Engineering or construction experience is beneficial but not required.

Provides administrative and front-office support for a property management team. Responsibilities include answering calls, greeting visitors, routing inquiries, processing tenant payments, managing move-in and move-out funds, supporting tenant access and Rently processes, maintaining electronic and paper records, preparing reports, filing documents, and ordering office supplies.

Provides clerical and office support for a parish pastor and staff. Responsibilities include maintaining sacramental records, reconciling contributions in ParishSoft, coordinating weddings and funerals, managing calls and correspondence, preparing bulletins, tracking Mass intentions, and maintaining office supplies. The role requires confidentiality, professionalism, organization, communication skills, basic office software proficiency, and adherence to diocesan policies and Catholic ministry values.

Provides administrative support to department and facility leaders through calendar and meeting coordination, travel arrangements, reception, phone and customer service, data entry, timekeeping, invoice and purchase order support, office supply management, filing, and preparation of reports and correspondence. Maintains organized administrative systems and uses Microsoft Office and other information technology tools.

Provides administrative and clerical support to the Production department by managing communications, calendars, records, reports, purchasing, inventory, scheduling assistance, contractor compliance, and visitor biosecurity verification. The role requires maintaining accurate inventory records, supporting departmental procedures, using Microsoft Office, and following safety requirements. This is an individual contributor position with no supervisory responsibilities.

Provides administrative, receptionist, clerical, and office operations support. Responsibilities include greeting visitors, managing calls and files, coordinating meetings and events, supporting facilities and basic IT troubleshooting, maintaining supplies and equipment, handling mail and expense logs, and assisting with employee onboarding and offboarding. The role is onsite, bilingual Spanish-English, and may require local travel, physical activity, and work outside standard business hours.

Provides administrative and sales support by preparing client visits, coordinating orders and files, scheduling appointments and deliveries, maintaining inventory, managing calendars, and communicating with clients and vendors. Supports prospecting through social media and digital marketing, enters referrals, creates call lists, and sends promotional messages. The role requires strong organization, communication, customer service, technology, and basic accounting skills, along with onsite attendance and occasional lifting and delivery duties.

Supports the daily administration of a childcare center through scheduling, attendance and ratio monitoring, record maintenance, enrollment billing, bookkeeping-related tasks, family communication, tours, staff onboarding, and hiring support. The role also assists teachers and children in classrooms and helps ensure compliance with company and state licensing standards.

Provides administrative and office support for a semiconductor servicing facility, including phones, data entry, spreadsheets, presentations, scheduling, filing, supply and mail management, catering, employee engagement events, reports, expense reconciliation, awards, safety voucher tracking, and special projects.