Location
GGP Chicago - 350 N Orleans Street, Suite 300Business
Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve
If you’re ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
The Administrative Assistant supports the Leasing teams by helping maintain efficient operations, accurate information, and timely coordination throughout the leasing process. This role serves as a key administrative partner, enabling the team to stay organized, responsive, and focused on advancing leasing activity and business priorities.
Responsibilities
Prepare accurate and timely lease proposals using the company’s data management system, Yardi Retail Manager.
Compile, maintain, and continuously update current site, marketing materials, and tenant information including marketing packages for properties with available leasing opportunities.
Distribute marketing materials and property information to prospective and existing tenants as requested.
Coordinate the collection of lease exhibits and supporting documentation from internal and external sources within required timelines.
Prepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.
Analyze current and prior-year tenant real estate tax obligations in accordance with specific lease requirements.
Prepare analysis of financial impacts related to co-tenancy inquiries.
Support daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail.
Research, prepare and edit reports and presentations.
Other duties as assigned.
Qualifications
High School Diploma or GED required.
Minimum of two years of experience in an administrative support role or related experience in commercial real estate required.
Strong understanding of Yardi Retail Manager, Adobe and Photoshop preferred.
Excellent business writing, business math and verbal communication skills required.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook required.
Strong organizational skills with the ability to manage multiple tasks and competing deadlines simultaneously.
Ability to prioritize and execute tasks independently in a fast-moving environment.
Professional written and verbal communication skills, with the ability to represent the team effectively in both internal and external interactions.
Compensation
Salary type: Non-Exempt
Pay Frequency: Bi-weekly
Hourly Pay Range: $26.44 – $36.05
Annual Bonus Eligibility: 4%
Benefit Information
- Competitive compensation
- Medical, Dental and Vision beginning day 1
- 401(k) Company matching
- 401(k) Vests on Day 1
- Career development programs
- Charitable donation matching
- Generous paid time off (i.e., vacation, personal holidays, paid sick time)
- Paid Volunteer Hours
- Paid Parental Leave
- Family planning assistance including IVF, surrogacy, and adoption options
- Wellness and mental health resources
- Pet insurance offering
- Childcare Assistance
- Commuter benefits
- A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.
#GGP
Skills Required
- High School Diploma or GED
- Minimum of two years of experience in an administrative support role or related commercial real estate experience
- Excellent business writing, business math, and verbal communication skills
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Strong organizational skills and ability to manage multiple tasks and competing deadlines
- Ability to prioritize and execute tasks independently in a fast-moving environment
- Professional written and verbal communication skills for internal and external interactions
- Strong understanding of Yardi Retail Manager, Adobe, and Photoshop
Brookfield Properties Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Brookfield Properties and has not been reviewed or approved by Brookfield Properties.
-
Healthcare Strength — Health coverage is positioned as robust, with multiple plan options and access to specialty support tools such as virtual care and mental health resources. The benefits lineup is framed as comprehensive for a large employer, spanning medical, dental, and vision plus navigation programs.
-
Retirement Support — A 401(k) plan with a company match is consistently presented as a core component of the total rewards package. Administration through a major provider and references to active plan information reinforce that retirement benefits are established and maintained.
-
Leave & Time Off Breadth — Time off offerings are repeatedly described as a meaningful part of the package, including PTO and leave programs. Paid parental leave and related time-off elements are frequently highlighted as a draw, even as details can vary by group and location.
Brookfield Properties Insights
What We Do
Brookfield Properties develops and operates real estate investments on behalf of Brookfield Asset Management — one of the largest alternative asset managers in the world. From office to retail, logistics to multifamily, and hospitality to development, we work across sectors to bring high-quality, sustainable real estate to life around the globe every day.
