Our client is a well-established small law firm in Allentown, Pennsylvania, is seeking a highly organized and self-motivated Bilingual Administrative Assistant to support our legal team in ensuring efficient office operations and effective case management. In this role, you will provide essential administrative support contributing to the smooth and effective functioning of the office.
Job DescriptionKey Responsibilities:
- Provide general administrative support to attorney(s) and enhance the overall efficiency of the office.
- Monitor and manage the daily emails, communicating urgent issues, needed responses and a daily summary to head attorney.
- Communicate professionally with clients, witnesses, and other parties involved in legal matters, both in-person and over the phone.
- File and organize legal documents and correspondence, ensuring filing accuracy and timeliness.
- Manage calendars, schedule appointments, and monitor important calendar deadlines to ensure timely responses.
- Handle incoming phone calls, direct inquiries, and maintain a professional and welcoming environment for clients and visitors.
- Maintain confidential client files and ensure compliance with legal documentation procedures.
- Assist with general office tasks, including organizing records and maintaining office supplies.
- Bilingual proficiency (English and Spanish) is required.
- Proficient in Microsoft Word.
- Minimum typing speed of 35 words per minute.
- Strong attention to detail and ability to manage multiple tasks simultaneously.
- Prior experience in a legal environment preferred.
- Familiarity with Clio or similar legal case management software is a plus.
- Excellent communication and organizational skills.
- Ability to handle sensitive information with discretion and professionalism.
Additional InformationWhat We Offer
• Direct mentorship from a renowned senior attorney with more than 40 years of experience.
• A collaborative and professional environment dedicated to client advocacy and legal excellence.
Qualified candidates are encouraged to submit a resume and cover letter for consideration.
Job Type: Full-time
Compensation: Dependent on experience
Work Location: In-person
Skills Required
- Bilingual proficiency in English and Spanish
- Proficient in Microsoft Word
- Minimum typing speed of 35 words per minute
- Strong attention to detail
- Prior experience in a legal environment preferred
- Familiarity with Clio or similar legal case management software
- Excellent communication and organizational skills
What We Do
The United Solutions Group Inc. (USG1), founded in 2002, is a professional services company helping governments at the federal, state, and local governments. We implemented and staffed new and existing programs in the areas of administration, business, engineering, and technology for over 80 clients across 30 states. USG1 measures its success by delivering forward-presence to your mission and creating value on your most critical needs. USG1 is a Small Business Administration (SBA) Certified 8(a), HUBZone, and SDB firm. Additionally, USG1 is a GSA MAS Schedule contract holder.
