Location: St. James, MO
Pay: $15.50–$20.00 per hour (determined by education and experience)
The Administrative Assistant provides administrative and operational support for KVC Missouri’s Central Education Programs. This role supports daily office operations, maintains accurate records and documentation, assists staff and leadership, and helps ensure efficient program coordination in a trauma-informed educational environment.
Education & Qualifications- High School diploma or equivalent required
- Minimum of six (6) months of clerical experience
- Two (2) years of administrative experience preferred
- Associate or bachelor’s degree preferred
- Valid driver’s license
- Valid auto insurance
- Ability to type at least 60 words per minute
- Experience using office equipment and computer software
- Strong organizational, communication, and customer service skills
- Ability to handle confidential and sensitive information professionally
- Experience working with children and families in a trauma-informed environment preferred
- Ability to multitask and manage competing priorities in a fast-paced setting
- Must be at least 21 years old to apply
- Pre-employment drug screen, physical, and background check required
- Maintain confidential files, records, and non-routine information
- Perform general office duties including answering phones, ordering supplies, maintaining office inventory, and assisting internal and external customers
- Prepare correspondence, reports, spreadsheets, charts, and other documents with attention to grammar and accuracy
- Maintain databases, census boards, tracking systems, and filing systems
- Process billing, purchase orders, checks, credit card requests, and receipts
- Coordinate incoming and outgoing mail, courier services, and interoffice communications
- Assist with travel arrangements, meeting coordination, agendas, rosters, and meeting minutes
- Support compliance with administrative procedures and organizational standards
- Assist with vendor research and cost comparisons
- Process student enrollments, disenrollments, admissions, and discharges for school programs
- Maintain program files and prepare closed cases as needed
- Assist with website updates and program documentation when applicable
- Perform additional duties as assigned to support the mission of KVC Missouri
Why KVC?
KVC is a nonprofit child placing and behavioral health agency with a long legacy of compassionately serving children and families. We are committed to providing our employees with a supportive and rewarding work environment. We also believe in the importance of work-life balance, and we offer a variety of programs and resources to help our employees achieve it (Wellbeing Committee, DEI+B Committee, Talent Development Programs, etc.).
At KVC Health Systems, our employees are our greatest asset. Based on the voice of our employees, KVC debuted with an 83 Work Wellbeing score on Indeed, a rating so high and rare that it places KVC among the top 1% of employers nationally. We are committed to providing a positive, supportive work environment where you can do your best work and love coming to work every day.
Skills Required
- High school diploma or equivalent
- At least six months of clerical experience
- Two years of administrative experience
- Associate or bachelor's degree
- Valid driver's license
- Valid auto insurance
- Typing speed of at least 60 words per minute
- Experience using office equipment and computer software
- Strong organizational, communication, and customer service skills
- Ability to handle confidential and sensitive information professionally
- Experience working with children and families in a trauma-informed environment
- Ability to multitask and manage competing priorities
- At least 21 years old
- Pre-employment drug screen, physical, and background check
What We Do
At KVC Health Systems, our 2,800 caring team members work every day to strengthen families, prevent child abuse and neglect, and help both children and adults achieve mental wellness. We all need connection! And at KVC, our employees are our greatest asset and strength, helping the people we serve experience the power of connection to themselves, their family and friends, and to professionals who can help them thrive. We're working toward a bold vision: a world in which every person is SAFE and CONNECTED to a strong family and a healthy community. No more child abuse and neglect. No more untreated mental illness or addiction. Parents no longer pass down the cycles of violence, substance use or trauma that they experienced as children. Instead, families have the skills and supportive connections they need to thrive. Every individual has unlimited possibilities and can reach their full potential. This is why the KVC team comes to work every day, providing family strengthening services, mental and behavioral healthcare, foster care, adoption and inpatient children’s mental health treatment. People are facing serious challenges, and community needs are greater than ever. Will you join us? Since 1970, KVC has grown from a single home for at-risk children to a national organization serving over 80,000 children and families each year in Kansas, Missouri, Nebraska, Kentucky and West Virginia. KVC also provides training and consultation around the world. We're a family of private, nonprofit 501(c)3 organizations committed to enriching and enhancing the lives of children and families. Learn more at www.kvc.org.
