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Supports weekly billing, invoice processing, customer account maintenance, receivables reconciliation, collections, general ledger maintenance, financial reporting, audits, and job performance analysis. The role collaborates with internal departments and leadership to validate invoices, maintain accurate records, improve financial processes, and ensure timely financial transactions.

Support project execution by producing and maintaining schedules, coordinating teams, managing procurement logs and submittals, and communicating project status. Ensure specifications and customer requirements are met, prepare status reports, and collaborate with stakeholders to minimize scope creep and meet project objectives.

Manages clinical study budgets and contracts by reviewing and negotiating sponsor and CRO agreements, tracking financial KPIs, overseeing contract execution, maintaining accurate systems and reports, and collaborating with internal stakeholders, vendors, and clinical sites. The role also supports budget issue resolution, process improvement, and operational and financial effectiveness.

Supports three senior leaders by managing calendars, priorities, travel, recruiting coordination, events, vendors, office operations, expenses, contracts, and administrative workflows. The role requires independent problem-solving, strong communication, sound judgment, and ownership. The Executive Assistant will also improve processes, automate repetitive work, and help build scalable operating systems in a fast-growing technology company.

Coordinates outbound shipments from manufacturing facilities to construction project sites. Schedules deliveries, manages carriers, tracks shipments, verifies documentation, coordinates safe loading and securement, resolves freight claims and delivery issues, and maintains shipping records in MES systems. The role also manages packaging-material inventory, communicates delivery updates, and supports continuous improvement in logistics and shipping performance.

Plans, develops, delivers, and evaluates operational training for administrative and front-desk healthcare staff. Manages onboarding, EMR and workflow education, refresher sessions, train-the-trainer programs, training materials, quality assurance, and learning schedules across multiple locations. Partners with operational departments and executives, identifies training needs and super users, supports training-environment testing, tracks KPIs, and reports progress. Frequent nationwide travel is required for onsite training and implementation support.

Manages vehicle financing and leasing by developing lender relationships, analyzing customer finances, negotiating loan terms, ensuring regulatory compliance, overseeing finance desk documentation, and coaching sales and finance staff. The role supports smooth vehicle transactions and customer satisfaction while managing multiple interactions in a fast-paced dealership environment.

Supports contractors, distributors, and retailers through phone, email, and counter sales. Generates orders, prepares quotes, processes inbound inquiries, promotes products, gathers market intelligence, and provides post-sale customer support. Partners with outside sales and branch operations teams to expand the customer base, meet sales goals, and deliver excellent service.

Processes vendor and claim invoices, reviews expense reports, prepares travel per diems, maintains vendor and rent records, researches payment issues, manages check voids and reissues, and supports unclaimed property filings. The role also handles vendor and customer inquiries, invoice distribution, data entry, corrections, and other accounts payable projects while maintaining accurate, high-volume records.

Develop and execute email, CRM, and lifecycle marketing campaigns across customer and patient journeys. Build HubSpot workflows, automated nurture sequences, audience segments, and targeted communications. Manage campaign calendars, reporting, lifecycle KPIs, testing, documentation, and performance optimization. Collaborate cross-functionally with marketing, creative, operations, sales, data, and IT teams to improve lead generation, conversion, retention, and reactivation.