Location: Indianapolis, IN
Hybrid position: 2 days WFH and 3 days in-office required. 9045 River Road, Indianapolis, IN 46240
Company Overview:
Performing over 80 million locates annually, USIC is the most trusted name in underground utility damage prevention. USIC also provides a full suite of utility services throughout the United States. Our mission: to deliver quality, efficient, safe, and innovative solutions to protect our partner's infrastructure and critical assets.
Position Summary
Assists with administrative tasks related to vendor invoicing and litigated claims including file maintenance, responding to requests for information, and other tasks as assigned.
Responsibilities
- Accurately enter various types of vendor invoices into the Workday accounting system
- Accurately enter various types of claim invoices into CMS accounting system
- Sort incoming invoices and distribute to other AP staff
- Review expense reports for proper coding and forward for approval
- Audit and prepare Travel per Diems
- Inform Field offices of corrections made, or additional information needed
- Field vendor & customer claim calls and emails and resolve problems and issues
- Research payment information when needed and communicate results
- Add new vendors, contact vendors for additional information, and send out new vendor packets
- Assist with the mailing of AP checks where necessary
- Research and request voids and reissues of checks as needed
- Prepare unclaimed property check requests and file with the appropriate state entities
- Maintain AP rent file and enter monthly and annual rents for corporate and district offices and storage facilities
- Special projects as assigned by AP Manager
Requirements
- High School education or equivalent. Associate degree in accounting or a related field preferred
- 1-2 years of experience in payables functions using Microsoft Excel
- Advanced knowledge of Microsoft Excel is required
- Strong organizational skills and detail-oriented with a macro-level view of the business
- Strong written and communicative skills
- Ability to multitask & react to a fast-paced environment
- Strong time management skills with the ability to prioritize
- Accurate, high-volume data entry skills
- Strong problem-solving skills
- Demonstrated exceptional customer service skills
Why You'll Love Working for Us (Our Benefits):
- PTO & Paid Holidays – Even in your first year, so you can spend time with your loved ones. Included are 2 floating holidays to use at your discretion.
- Comprehensive Insurance Options – A variety of excellent insurance choices including both PPO and HDHP’s with HSA medical options, dental and vision.
- HSA (Health Savings Account) – Employees enrolling in one of the high-deductible health plan options are eligible to receive FREE employer contributions and may also contribute via payroll deduction.
- 401(k) with Company Match – We’ll help you save for the long term with our competitive 401(k) employer match program.
- Employer Paid Short-Term and Long-term Disability Insurance
- Employer Paid Life and AD&D Insurance
- Supplemental Insurance – Accident, Critical Illness, Hospital Indemnity policies available through payroll deduction.
- Identity Theft and Legal Protection – Voluntary plans available through payroll deduction.
- Employee Assistance Program – FREE 24/7 on-demand mental health support app and confidential support to help you manage stress, find balance, or address a challenging personal situation.
- USIC All Stars – Our employee recognition program. Earn points for living our company values and celebrating milestones. Redeem your points for gift cards or merchandise!
- Education Partnership – Discounted tuition for USIC employees, their spouses, and dependents through Indiana Tech (courses available online nationwide).
- Employee Discounts & Perks – Outstanding discounts at major retailers and service providers.
We are an Equal Opportunity Employer.
Skills Required
- High school education or equivalent
- Associate degree in accounting or a related field
- 1-2 years of experience in accounts payable or payables functions
- Experience using Microsoft Excel
- Advanced knowledge of Microsoft Excel
- Strong organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Strong time management and prioritization skills
- Accurate, high-volume data entry skills
- Strong problem-solving skills
- Exceptional customer service skills
USIC Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about USIC and has not been reviewed or approved by USIC.
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Healthcare Strength — Health, dental, and vision coverage alongside an HSA and mental health resources are broadly offered. Additional protections like life and disability insurance and an EAP reinforce the package.
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Retirement Support — A 401(k) with company match is part of the package, with mentions of profit sharing and a defined contribution pension. Company-paid short-term disability for tenured employees further supports income protection.
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Wellbeing & Lifestyle Benefits — Many field roles include a take-home company vehicle, fuel card, phone, and laptop/tablet. Paid training, boot vouchers, DailyPay access, and retail discounts add practical, day-to-day value.
USIC Insights
What We Do
Performing over 80 million locates annually, USIC is the most trusted name in underground utility damage prevention. USIC also provides a full suite of utility services throughout the United States and Canada. Our mission is to deliver quality, efficient, safe, and innovative solutions to protect our partners’ infrastructure and critical assets.
