Remote Jobs for Project Coordinators & Project Administrators

Provide administrative support to Environmental Services projects: review and process client requests and submissions, communicate with stakeholders, update tracking databases/spreadsheets, ensure compliance with procedures and client requirements, synthesize data, and support quality, safety, and deadlines.

Coordinates marketing projects from planning through completion by defining requirements, timelines, responsibilities, and deliverables. Tracks dependencies, deadlines, documentation, risks, and follow-ups while coordinating internal stakeholders and external vendors. Supports marketing team workflows in Asana, vendor documentation, invoice processing, and implementation of initiatives such as signage and physical rebranding. Requires strong organization, communication, independent judgment, follow-through, and comfort managing ambiguity in a fully remote environment.

Provides administrative and coordination support for business projects, including scheduling, documentation, meeting minutes, travel and event arrangements, expense reporting, supply management, reporting, and data retrieval. Coordinates with internal teams and vendors, tracks project metrics, identifies operational needs, supports budgeting and scheduling, and facilitates process improvements. Requires strong organization, communication, confidentiality, multitasking, and reporting skills.

Coordinates multiple IT projects by tracking tasks, tickets, schedules, timelines, and commitments. Communicates with clients, vendors, technicians, procurement, and internal teams; follows up on open items; coordinates onsite and remote work; monitors equipment and deliverables; manages expectations; escalates risks; supports process documentation and team training. The role emphasizes organization, client communication, accountability, confidentiality, and timely follow-through rather than technical problem-solving.

Coordinates website projects from kickoff through delivery, managing timelines, client communication, cross-functional collaboration, quality reviews, documentation, feedback, and revisions. The role uses Asana and established workflows to keep multiple builds on schedule, identify risks, and support continuous process improvement while developing toward independent project ownership.

Coordinates end-to-end medical, legal, and regulatory promotional review workflows for biopharma materials. Manages submissions, reviewer routing, quality checks, meetings, approvals, resubmissions, expirations, reporting, stakeholder and agency communication, and process improvement. Maintains trackers, forecasts, compliance reports, and dashboards while facilitating cross-functional collaboration among Medical, Legal, Regulatory, Marketing, and agency partners.

Coordinate influencer sponsorship campaigns from talking points through ad delivery. Communicate with creators and sponsors, review ad reads against brand guidelines, coordinate revisions, maintain accurate campaign records in Airtable, and ensure integrations launch on time. The role requires strong organization, customer service, attention to detail, critical thinking, rapid communication, and comfort managing tight deadlines in a remote environment.

Coordinates engineering project activities at NASA Stennis Space Center, including task assignments, service requests, proposals, schedules, costs, milestones, risks, documentation, and status reporting. Supports work control, project controls, change management, procurement activities in Maximo, shipment logistics, training, project reviews, and communication among engineering teams and management.

Supports Project Managers with client implementation and internal project coordination. Maintains project plans, trackers, meeting documentation, action items, risks, issues, dependencies, and status reports. Coordinates meetings, follows up with stakeholders, supports PMO processes, organizes project materials, and escalates overdue or unclear items. The role also contributes to lessons learned, talent activities, and occasional on-call support. It is remote within specified U.S. states and requires approximately twice-yearly headquarters attendance.

Support the Containment (Data Center) sales segment by managing incoming inquiries, tracking and documenting projects in Salesforce, coordinating quote lifecycle with internal teams, maintaining customer documentation, providing quote status updates, generating performance reports, and driving process improvements to improve response times and customer satisfaction.

Coordinates research and project initiatives, leads training, develops training and technical materials, maintains project documentation and tracking systems, supports reporting requirements, and coordinates clients, consultants, and internal teams. The role also oversees training activities, supports quality assurance and data-entry efforts, and ensures project deliverables are completed accurately and on time.

Coordinates operational projects from intake through implementation, managing timelines, dependencies, deliverables, capacity, billable effort, risks, escalations, and go/no-go decisions. Partners with Actuary, IT, Operations, Call Center, and Mailroom teams to ensure readiness and execution. Serves as a client contact, facilitates implementation meetings, tracks IT dependencies, communicates status and risks, and maintains accurate governance and delivery documentation.

Coordinates construction-related projects by conducting pre-construction meetings, visiting job sites and plants, verifying product installation, tracking progress in CRM software, supporting sales and engineering teams, providing installation training, and maintaining contractor and engineer relationships. The role requires daily travel throughout the assigned Orlando or Tampa territory and physical ability to navigate job sites and lift up to 25 pounds.

Supports pharmaceutical and biotech projects by managing scopes, budgets, timelines, deliverables, sponsor communications, study planning, vendor relationships, SOP compliance, and project reporting. Coordinates multidisciplinary teams, prepares protocols and project plans, monitors study progress, supports client meetings, and tracks deliverables for invoicing and revenue recognition.

Coordinates aerial acquisition projects, including flight and logistics planning, project tracking, cost and budget monitoring, personnel communication, field support, sensor installation and troubleshooting, safety compliance, and process development. May travel up to 25% and deploy as a sensor operator on small aircraft or helicopter missions. The role requires remote sensing experience, geospatial knowledge, database and spreadsheet skills, physical equipment handling, and flexibility for nontraditional schedules.

Coordinates sales support activities, including entering orders, quotes, purchase orders, and invoices; following up with customers; calculating product and material quantities; monitoring raw-material inventory; preparing shipping documents; and supporting order fulfillment. The role requires strong math, organization, communication, attention to detail, and time-management skills, with customer service or inventory experience and ERP familiarity preferred.

Coordinates remote sensing projects from RFP review through acquisition and delivery support. Responsibilities include subcontractor scheduling, flight releases, work order management, invoice approval, proposal and pricing setup, FAA airspace review, technical approach evaluation, documentation, reporting, and communication among project leads, subcontractors, and production teams.

Coordinates educational assessment projects by supporting program managers, tracking deliverables, organizing meetings and project documentation, coordinating user acceptance testing, managing client feedback, supporting help desk responses, and preparing reports, presentations, invoices, and customer materials. The role requires strong communication, organization, problem-solving, attention to detail, and the ability to work independently in a remote environment. Travel of up to 20% per quarter may be required.

Coordinates activities for a federal Postsecondary Student Success Grant, including peer navigator programs, schedules, budgets, contracts, reimbursements, surveys, communications, steering committee meetings, events, and stakeholder documentation. Maintains project systems and materials, reconciles expenses, supports curriculum development, manages inboxes, and communicates with grant staff and university partners. The role requires independent work across multiple deadlines and coordination of student employment, mentoring, and supplemental instruction initiatives.

Coordinate and drive complex education projects: own scheduling, meeting prep, vendor onboarding, and action-item tracking. Maintain accurate project trackers, monitor milestones, flag risks, produce status reports, and keep stakeholders aligned while operating independently with discretion.

Supports nonprofit and public-agency recovery initiatives through community engagement, research and data collection, focus groups, health and education campaigns, volunteer mobilization, workforce development, and recovery-pathway training. Members receive training and professional development while helping organizations expand services to communities affected by opioid use and recovery needs.

Coordinates product development projects from concept through production and delivery. Tracks milestones, budgets, timelines, risks, samples, purchase orders, and shipments. Communicates with clients, suppliers, and internal teams; maintains vendor documentation, cost quotes, project updates, presentations, and development materials. Supports issue resolution and ensures cross-functional alignment. The role requires strong organization, project planning, stakeholder communication, and attention to detail, with experience in product development or sourcing and international vendors preferred.

Supports multiple installation projects from setup through closeout by coordinating project managers and cross-functional teams, maintaining documentation and records, tracking tasks, materials, budgets, invoices, and open issues, preparing purchase orders and reports, communicating project status, and assisting with client updates and service handoffs.

Coordinates construction-related projects by conducting pre-construction meetings, visiting job sites and plants, verifying product installations, supporting sales and engineering teams, tracking project progress in CRM software, facilitating installation training, and maintaining contractor and engineer relationships. The role requires construction-site knowledge, organization, communication skills, Microsoft Office proficiency, and the ability to travel throughout Pennsylvania and perform physical activities such as lifting, bending, standing, and squatting.

Coordinates Department of State IT projects within the PMO, maintaining project-management tools and processes, supporting financial planning and travel coordination, facilitating collaboration between Enterprise Operations and Product Teams, and managing interagency data-sharing initiatives. The role also supports project documentation, deployment planning, operational alignment, and technical representation on interagency calls.