The Role
Coordinate architectural projects from design through delivery by tracking schedules, milestones, documentation, communication, action items, budgets, purchasing, and invoicing. The role maintains project files and version control, prepares meeting materials and status reports, follows up with stakeholders, and flags risks early. It requires strong organization, communication, attention to detail, familiarity with architecture or construction workflows, and comfort using remote collaboration and project tracking tools.
Summary Generated by Built In
This is a remote position.
Our client is looking for a Project Coordinator to keep architectural projects organized and moving from design through delivery. They work with a team across multiple projects, tracking schedules, documents and communication.
- Track project schedules, milestones and deliverables from kickoff to closeout, flagging risks early so the team can adjust
- Maintain organized project files, drawings and documentation, keeping version control and records current
- Coordinate communication among architects, designers, consultants and clients, making sure everyone has accurate and timely information
- Prepare meeting agendas, minutes and status reports, and follow up on open action items with their owners
- Support budget tracking, purchasing paperwork and invoicing inputs as each project requires
- 2 to 5 years of experience in project coordination, project administration or a similar operations role, ideally in architecture, design or construction
- Strong organizational skills and attention to detail, with experience managing several deadlines and deliverables at the same time
- Proficiency with Microsoft Office or Google Workspace, and comfort learning project management and document management tools
- Familiarity with architecture, construction or design project workflows, phases and common project documentation
- Experience working remotely with distributed teams, using collaboration and project tracking platforms
- Professional written and spoken English for daily communication with U.S.-based clients and team members
- Organized and detail-oriented, able to keep many moving parts on track without losing sight of deadlines
- Clear communicator who writes concise updates and asks the right questions early
- Proactive and reliable, taking ownership of follow-up and working well with minimal supervision
- Full-time position, 100% remote
Skills Required
- 2 to 5 years of experience in project coordination, project administration, or a similar operations role
- Strong organizational skills and attention to detail
- Experience managing multiple deadlines and deliverables simultaneously
- Proficiency with Microsoft Office or Google Workspace
- Ability to learn project management and document management tools
- Familiarity with architecture, construction, or design project workflows, phases, and documentation
- Experience working remotely with distributed teams using collaboration and project tracking platforms
- Professional written and spoken English for daily communication with U.S.-based clients and team members
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The Company
What We Do
WOW Remote Teams provides US companies with custom, reliable, and affordable teams featuring the top 1% of professionals from Latin America, streamlining hiring and offering significant cost savings.
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