Remote Jobs for Project Coordinators & Project Administrators

Coordinate end-to-end installation projects for customers by tracking progress, scheduling within SLAs, documenting interactions, resolving work order issues, and communicating with customers, service providers, stores and vendors. Maintain compliance documentation, use systems (Installation Management System, myRedVest, Salesforce), deliver customer support via inbound/outbound calls, and adapt to process changes while meeting performance goals.

Coordinates IT project financial management, budgeting, forecasting, resource allocation, vendor contracts, invoices, and Agile delivery support. Partners with Product Managers, Finance, Procurement, and technology teams to track CapEx and OpEx, maintain financial controls, manage forecasts, monitor milestones and delivery metrics, and prepare variance and resource reports. The role also supports SAFe Lean Business Cases, contractor and vendor agreements, and data accuracy across financial and project management systems.

Supports project and program managers across scope, contracts, schedules, budgets, quality, documentation, procurement, vendor onboarding, equipment logistics, and project transitions. Coordinates data and stakeholder communications, maintains project records and insurance certificates, supports QA/QC documentation, and manages equipment purchasing and inventory. The role requires strong organization, communication, multitasking, project coordination, procurement, logistics, and project management software skills, with 5% to 10% travel to job sites.

Coordinates high-volume creative and brand projects from intake through final delivery. Manages timelines, briefs, assignments, reviews, documentation, stakeholder updates, workload balancing, approvals, and workflow risks. Supports digital, print, advertising, social, video, copy, and branded asset production while ensuring deliverables meet business objectives, brand standards, deadlines, and company policies.

Coordinates healthcare quality program activities, including monitoring websites and exception programs, responding to provider questions, moderating educational webinars, identifying education needs, and supporting development of educational content and resources.

Supports Project Managers and cross-functional teams by maintaining schedules, milestones, RAID logs, project documentation, status reports, meeting materials, action items, budgets, and project systems. Coordinates stakeholder communications, tracks risks, issues, tickets, defects, and team allocations, and helps ensure adherence to delivery methodologies and governance standards. The role also supports audits, operational checkpoints, and continuous improvement across software initiatives.

Coordinates EDGAR and SEC filing projects for clients by converting financial documents from Word, Excel, and PDF into HTML, applying SEC and EDGAR specifications, communicating with clients and senior stakeholders, and collaborating across departments through final transmission. The role requires strong attention to detail, customer service, process management, written and verbal communication, and the ability to meet tight deadlines during overnight hours.

Lead technical project delivery: triage and troubleshoot production issues, perform root-cause analysis, write and run SQL queries, validate cross-system data, manage Jira backlogs and sprints, oversee deployments, and maintain Confluence-based runbooks and configuration documentation while reporting status to leadership.

Coordinates assessment program projects by tracking deliverables, maintaining project documentation, supporting meetings, managing expenses and invoices, coordinating user acceptance testing, liaising with help desk teams, and preparing reports and presentations. The role provides administrative support to program managers, communicates with state clients and educators, and works independently in a remote environment with up to 20% travel per quarter.

Coordinates creative and marketing projects from briefing through delivery. Builds schedules, tracks timelines and deliverables, facilitates status meetings, documents requirements and approvals, communicates risks and dependencies, resolves roadblocks, and coordinates with internal teams, agencies, vendors, and freelancers. Supports multiple concurrent projects and Marketing Operations initiatives while maintaining alignment across stakeholders.

Coordinates projects from measurement through payment, including quoting, scheduling, purchase orders, documentation, contractor dispatch, customer communication, issue resolution, progress tracking, and payment processing. Maintains accurate information in Excel and Smartsheet while supporting operations, sales follow-up, customer satisfaction, vendor relationships, and process improvement.

Coordinate corporate fit-out projects by supporting planning, scheduling, documentation, reporting, client communication, stakeholder updates, risk escalation, budget and invoice tracking, vendor coordination, and project closeout. Maintain project records, action logs, risk registers, status reports, and compliance documentation while supporting process improvements and PMO standards. The role requires strong organizational, communication, procurement, contract administration, and financial administration skills.

Supports technical automation projects by coordinating meetings, maintaining trackers and dashboards, monitoring risks and dependencies, analyzing project data, documenting requirements, improving workflows, and preparing updates for stakeholders. Partners with project managers and cross-functional teams to improve project visibility, processes, documentation, and execution. The role requires a bachelor's degree, project management knowledge, data analysis ability, familiarity with project management tools, strong communication skills, and up to 30% travel.

Coordinates multiple small-scale IT projects from initiation through closure, managing scope, schedules, budgets, risks, documentation, governance submissions, stakeholder communication, resources, and project reporting. The role facilitates meetings, tracks financials, maintains project repositories, coordinates technical teams and vendors, and completes closure activities. It requires independent ownership of concurrent projects, strong organizational and communication skills, and onsite work three days per week in a hybrid environment.

Coordinates Business Operations and clinical trial activities, including study startup, maintenance, closeout, documentation, training, vendor oversight, reporting, and compliance tracking. Maintains trial systems and Trial Master File documentation, supports data review and issue resolution, coordinates communications among sites and stakeholders, and assists with patient-focused trial engagement initiatives. Also manages meetings, departmental records, training matrices, reports, trackers, and administrative processes.

Supports market access projects from initiation through completion by coordinating timelines, deliverables, meetings, workflows, status reporting, budgets, and project tracking in Workfront. Partners with project management, account, finance, and cross-functional teams to maintain communication, quality, accountability, and profitability. The role provides mentorship and training while developing foundational project management, operational, and life sciences agency skills.

Support project execution from initiation through completion by maintaining timelines, status reports, budgets, deliverables, workflows, and project documentation. Assist with Workfront setup, tracking, reporting, meetings, resource updates, and risk escalation while collaborating with account, finance, and cross-functional teams. The role offers mentorship and training to develop foundational project management skills in a healthcare and life sciences agency environment.

Lead multiple external customer implementations from planning through go-live. Manage project scope, deliverables, schedules, risks, issues, stakeholder expectations, status reporting, and team transitions while meeting revenue and completion targets. Collaborate across teams to ensure timely, high-quality outcomes and maintain customer satisfaction. The role requires project management experience, strong communication and organizational skills, healthcare or IT familiarity, and up to 10% travel.

Coordinates end-to-end medical, legal, and regulatory promotional review workflows for biopharma materials. Manages submissions, reviewer routing, quality checks, meetings, approvals, resubmissions, expirations, reporting, stakeholder and agency communication, and process improvement. Maintains trackers, forecasts, compliance reports, and dashboards while facilitating cross-functional collaboration among Medical, Legal, Regulatory, Marketing, and agency partners.

Coordinates data project intake, scoping, delivery, documentation, timelines, and stakeholder communication. Translates business needs into technical requirements, validates outputs using SQL and Excel, tracks recurring data processes, reports project outcomes, and supports AI/LLM solution deployment. The role manages multiple cross-functional projects while maintaining status updates, runbooks, decision logs, and data quality controls.

Coordinate influencer sponsorship campaigns from talking points through ad delivery. Communicate with creators and sponsors, review ad reads against brand guidelines, coordinate revisions, maintain accurate campaign records in Airtable, and ensure integrations launch on time. The role requires strong organization, customer service, attention to detail, critical thinking, rapid communication, and comfort managing tight deadlines in a remote environment.

Manages projects from initiation through completion, including planning, scheduling, budgeting, risk analysis, forecasting, reporting, and resource coordination. Administers IMS, Microsoft Project Server, and related SharePoint infrastructure; maintains integrated master plans, project repositories, business rhythms, and status reporting. Supports technical recommendations, configuration control documentation, transition planning, SOP development, and executive briefings while coordinating stakeholders and leading project resources.

Coordinates price-audit projects by recruiting, coaching, scheduling, and retaining independent evaluators. Tracks project schedules, sourcing metrics, budgets, quality controls, and late work; plans evaluator routes; reviews and approves reports for accuracy and client requirements; identifies suspicious activity; escalates issues; and ensures timely delivery while supporting customers and project teams.

Coordinates planning, design, implementation, and delivery of EHR software projects. Creates project plans and timelines, tracks workflows, prepares status reports, monitors implementations, manages stakeholder and vendor relationships, escalates issues, and supports project teams in meeting deadlines, budgets, and objectives. The role is remote with preferred travel of up to 25% to client sites.

Coordinates project deliverables, meetings, documentation, client communications, invoices, user acceptance testing, help desk responses, and project reporting. Provides administrative support to program managers and project teams while tracking issues, feedback, and resolutions. The role requires strong communication, organization, attention to detail, independent work, and up to 20% travel per quarter in a remote U.S. setting.