Project Coordinator - Federal

About Us

Larson Design Group (LDG) is an award-winning, employee-owned Architecture, Engineering, and Consulting Firm. Guided by our core values, we’re expanding our team, opening new offices, and adding new offerings to provide responsive, innovative solutions to clients nationwide.

Being 100% employee-owned directly impacts our culture: it drives our decision-making, motivates our teams, increases our productivity, improves retention, and contributes to the future success of our company. Our culture is one where we work hard for our clients and for each other – and we have fun collaborating, sharing experience and expertise, and learning along the way. We’re passionate about delivering exceptional quality, elevating client relationships, enriching the careers and lives of our employee owners, and enhancing the communities where we live and serve.

At LDG, we strive to create an organization where people want to work. We offer a flexible work environment, paid training for required licensures, competitive benefits, bonus plans, and a company-funded Employee Stock Ownership Plan (ESOP) while supporting your professional and personal growth.

Your Opportunity + Impact

The Project Coordinator must be an organized and proactive individual to assist with the planning, execution, and administration of projects within the Architecture, Engineering, and Construction (AEC) industry. The Project Coordinator will support the project management team by coordinating schedules, managing documentation, tracking project progress, and ensuring smooth communication between all stakeholders. This role is ideal for someone with strong multitasking abilities and a desire to grow in project management within the AEC sector.

Key Responsibilities

• Project Administration and Coordination:
  
  • Assist Project Managers in the creation and maintenance of project schedules, budgets, and resource plans.
  • Organize and coordinate project meetings, including preparing agendas, taking meeting minutes, and tracking action items.
  • Support the Project Manager in developing and maintaining project documentation, including contracts, reports, and status updates.
• Document Management:
  
  • Maintain accurate and organized project documentation, ensuring timely updates and easy accessibility for team members.
  • Track and manage project deliverables, ensuring they meet deadlines and comply with quality standards.
  • Coordinate the submission and distribution of project reports, technical documents, and other communications.
• Communication and Stakeholder Management Support:
  
  • Facilitate effective communication between project team members, clients, subcontractors, and other stakeholders.
  • Assist in addressing client inquiries and concerns, escalating issues to the Project Manager as necessary.
  • Facilitate meetings and discussions, capturing key decisions and action items.
• Project Set-up and Close-out:
  
  • Support the development and maintenance of project schedules, tracking key milestones and deliverables.
  • Coordinate project activities, ensuring alignment with project objectives and timelines.
  • Support the integration of project processes, including assisting in the initiation, planning, execution, monitoring, and closing phases.
• Project Tracking and Reporting:
  
  • Track project progress, milestones, and key performance indicators (KPIs), ensuring that projects remain on schedule and within scope.
  • Prepare and distribute project status reports to stakeholders, highlighting potential risks and issues.
  • Monitor and document change requests, ensuring that any changes to scope, schedule, or budget are properly evaluated and approved.
• Risk and Issue Management Support:
  
  • Assist in identifying project risks and issues, working with the Project Manager to develop and implement mitigation strategies.
  • Maintain a risk and issue log, tracking the status and resolution of risks and issues throughout the project lifecycle.
• Cost & Financial Management Support:
  
  • Coordinate with the finance team to ensure timely processing of project-related invoice and payments.
  • Provide administrative support for cost estimation, financial forecasting, and EVM.
  • Maintain accurate project documentation and financial records.
  • Facilitate communication between stakeholders to ensure alignment of cost control and value strategies.
  • Track updates to cost and value metrics, ensuring data accuracy and timely reporting.
• Support for Quality Control:
  
  • Track and document quality control activities, ensuring that corrective actions are completed when needed.
• Professional Development:
  
  • Participate in training and development opportunities to enhance skills and knowledge in project management and the AEC industry.
  • Seek mentorship from project managers and senior leaders, contributing to the success of project teams.

Education and Experience

• Education: Bachelor’s degree in Architecture, Engineering, Construction Management, Business Administration, or a related field, preferred
• Experience: A minimum of one year experience in project coordination, project assistant, or administrative role, preferably in the AEC industry.

Preferred Qualifications

• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills, with the ability to interface with diverse stakeholders.
• Proficiency in MS Office Suite and project management software (e.g., MS Project, Primavera, or similar tools), preferred
• Familiarity with PMI’s project management framework and methodologies, preferred
• Willingness to work in a fast-paced environment and adapt to shifting priorities.
• Basic understanding of Lean Six Sigma methodologies is an advantage.
• Willingness to visit project sites as needed.

EEO Statement

Larson Design Group, Inc. is an Affirmative Action and Equal Opportunity Employer (EEO) that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization.