Top Project Coordinator Jobs

Supports project managers from concept design through commissioning and customer buyoff. Responsibilities include setting up budgets and timelines, scheduling meetings, tracking open issues, attending design reviews, releasing engineering designs, maintaining schedules, participating in financial reviews, and supporting internal and external buyoffs.

Coordinates process validation study samples across technical teams, laboratories, and contract manufacturing facilities. Ensures protocol compliance, sample integrity, data accuracy, and testing progress; reviews protocols and reports; prepares data summaries; performs analytical testing using ELISA, PCR, chromatography, electrophoresis, and mass spectrometry; communicates status and escalates issues to support compliant biopharmaceutical development.

Coordinates prototype projects by managing schedules, budgets, expenditures, vendors, subcontractors, milestones, deliverables, status reporting, and customer expectations. Supports project managers, resolves issues, compiles project data and reports, and mentors team members to meet quality and customer standards. The role requires cross-functional collaboration, overtime availability, and proficiency with Microsoft Office applications.

Coordinates health research studies by supporting Principal Investigators, collecting and synthesizing data, developing reports, monitoring project timelines, and preparing manuscripts, abstracts, posters, and presentations. Requires strong interpersonal and organizational skills, research experience, and a bachelor’s degree in healthcare, health science, or a related research field. This is a hybrid position based at the Essentia Health campus in Duluth, Minnesota.

Coordinates multiple real estate projects by maintaining documentation, contracts, budgets, schedules, reports, templates, and meeting records. Supports accounts receivable, financial targets, presentations, proposals, research, client communications, events, and project issue resolution. Performs administrative duties and collaborates with internal and external stakeholders while ensuring organized, proactive project support.

Coordinate small projects, maintain project plans and documentation, track timelines and milestones, follow up with stakeholders, support cross-functional initiatives, and assist with updates to a representative website and ordering portal. The intern will provide project status reports, identify risks and bottlenecks, support system optimization, and help ensure follow-up actions are completed.

Supports enterprise modernization initiatives through architecture research, technical assessments, documentation management, presentations, meeting coordination, market research, technology analysis, benchmarking, trade studies, and governance activities. The role requires active Top Secret clearance with SCI eligibility, a bachelor’s degree or equivalent experience, and at least three years of project or program support experience.

Provides administrative and documentation support for architecture, governance, and technical program management activities. Responsibilities include managing architecture artifacts, coordinating review boards, maintaining configuration records and repositories, supporting AI governance documentation, preparing meeting materials, recording action items, and tracking architecture baseline updates and approvals.

Support project governance and portfolio delivery for a regulated nuclear records management program. Responsibilities include scheduling meetings, coordinating calendars, maintaining project documentation, tracking actions, recording minutes, managing stakeholder communication, and analyzing project data for reporting. The role requires project coordination or administration experience, proficiency with Microsoft Office and Google Workspace, strong organization, stakeholder management, and English and mathematics skills.

Coordinates survey and design project workstreams, schedules, milestones, documentation, approvals, field resources, and deliverables. Maintains project records, trackers, action items, dependencies, and status reports while coordinating with engineers, designers, field teams, project managers, clients, and vendors. Identifies delays, missing information, scheduling conflicts, and execution risks, escalating technical or scope decisions to leadership. Supports meetings, reporting, site readiness, design submissions, resubmissions, and project closeout activities.

Coordinates complex eDiscovery projects across the full discovery lifecycle, including data collection, processing, review, analytics, production, and trial support. Advises legal teams on technology and defensible discovery strategies, manages workflows and stakeholders, oversees reporting and quality control, and participates in legal proceedings. The role requires expertise with Relativity Analytics, Assisted Review, EDRM, client communications, compliance, and federal government litigation support.

Coordinates home improvement and maintenance projects by scheduling technicians and subcontractors, tracking progress, communicating updates, maintaining documentation, supporting procurement, and escalating delays. Assists with dispatching field crews while ensuring materials and permits are secured on time. The role supports project managers, client satisfaction, and operational efficiency through strong organization, communication, and problem-solving.

As a Project Coordinator, you'll liaise with biotech/pharma clients, manage projects, cultivate relationships, and ensure project success through coordination and communication.

Coordinates and manages enterprise IT security and infrastructure projects from planning through implementation. Responsibilities include defining scope, schedules, budgets, resources, requirements, risks, and deliverables; coordinating stakeholders, vendors, and technical teams; preparing project documentation, reports, and meeting materials; overseeing change management; tracking progress and issues; supporting solution architecture and statements of work; and ensuring projects meet timelines, budgets, and business objectives.

Coordinate commercial real estate initiatives, including lease transactions, tenant improvements, and new site openings. Maintain lease records, project files, schedules, budgets, risks, vendor documentation, and closeout materials. Facilitate meetings, track action items, support invoices and purchase orders, prepare portfolio reports, and collaborate with Finance, Legal, IT, People, landlords, brokers, consultants, vendors, and contractors. Improve workflows, reporting, templates, and project management processes while analyzing issues and recommending solutions.

Coordinates a residential building re-pipe project by serving as liaison among property operations, contractors, and project management. Responsibilities include scheduling, contractor oversight, inspections, resident communications, apartment access, materials coordination, quality control, punch-list tracking, documentation, and maintaining construction records. The role is a 10–12 month contract based in San Francisco and requires residential property management experience.

Support planning and coordination of electronic security installation projects: schedule engineering/installation, procure materials, monitor costs and job status, maintain records and documentation, communicate with stakeholders, perform site walkthroughs for quality, assist estimating, and support Project Managers to ensure timely, profitable project delivery.

Provides executive-level administrative support, including calendar management, travel coordination, meetings, correspondence, expense reporting, confidential records, and executive presentations. Coordinates concurrent marketing and cross-functional projects using Asana, managing timelines, stakeholders, approvals, documentation, risks, and status reporting. Requires advanced Microsoft 365, Excel, and PowerPoint skills, strong judgment, discretion, communication, organization, and the ability to handle urgent requests and competing priorities.

Coordinates client exhibit and event projects from planning through delivery. Maintains calendars, trackers, timelines, documentation, and deadlines; liaises with clients and internal teams; communicates status and resolves missing information or delays. Supports account executives, interprets drawings and product specifications, and assists with hands-on show-floor preparation and installations.

Provides administrative, coordination, reporting, procurement, financial, vendor, and documentation support to the IT PMO. Maintains project trackers, governance artifacts, meeting records, budgets, purchase orders, invoices, contracts, and project data. Coordinates stakeholders, vendors, milestones, risks, issues, and handoffs for IT initiatives and workstreams. Supports reporting, process improvements, onboarding, training, and leadership requests while developing project management capabilities.

Supports recovery-focused nonprofit or public agency projects through community engagement, data collection, focus groups, health and education campaigns, volunteer mobilization, and recovery-pathway training. Members receive training and professional development while helping organizations expand services and impact. The role requires dependable attendance, basic computer skills, English fluency, a high school diploma or equivalent, U.S. citizenship, nationality, or lawful permanent residency, and successful completion of a background check.

Coordinates multiple renovation projects from initiation through completion, managing schedules, materials, labor, deliveries, budgets, stakeholder communications, and issue resolution. Supports sales initiatives, identifies alternative products to reduce disruptions, resolves scheduling conflicts, and provides project progress updates. May train and delegate work to junior associates and assist with supervisory responsibilities. Overnight travel is typically less than 10%.

Coordinates government telecommunications projects by maintaining project trackers, placing and monitoring orders, coordinating installations and porting activities, organizing reporting, monitoring schedules, troubleshooting issues, and submitting deliverables within service-level agreements. Collaborates with project managers, internal departments, clients, and local contacts to ensure projects remain on schedule and meet quality standards.

Coordinates construction-related project activities, schedules, technical reviews, design products, documentation, stakeholder communications, and status reporting for Fort Stewart and Hunter Army Airfield. Supports A-E services, resolves project issues, conducts site visits, and ensures deliverables meet codes, safety standards, Government criteria, and client requirements. The role is primarily on-site with periodic travel between installations and active construction locations.

Provides administrative and project support for construction teams, including maintaining logs and files, documenting meetings, producing monthly and safety reports, coordinating contract documents and submittals, supporting punch-list activities, assisting project managers, engineers, and superintendents, and maintaining inventory. Requires construction knowledge, Procore familiarity, Microsoft Office proficiency, and strong communication skills.