Top Project Coordinator Jobs

Supports People Operations and the COO’s office by coordinating strategic projects, executive communications, leadership events, budgets, dashboards, agendas, and project tracking. The role develops briefing materials, transforms financial and operational data into decision-ready insights, manages risk registers, facilitates accountability, and ensures leadership decisions are executed. It also involves confidential information handling, AI-enabled process optimization, special projects, administrative support, and travel for leadership priorities.

Coordinates assigned technical and field projects by maintaining schedules, documentation, action items, deliverables, vendor commitments, customer communications, installation logistics, and closeout records. Supports Project Managers across engineering, software, QA, production, shipping, installers, subcontractors, and customers. Tracks risks, prerequisites, invoices, punch lists, and acceptance documents while escalating unresolved issues. The role requires strong organization, communication, follow-through, document control, technical aptitude, and judgment. Some customer and field travel may be required.

Provides executive administrative support to a department vice president while coordinating postdoctoral, internship, and externship training programs. Responsibilities include complex scheduling, travel and event logistics, meeting preparation, trainee records and reporting, academic and research administration, grant and manuscript tracking, budget support, communications, compliance deadlines, and special projects. The role is onsite in Baltimore and requires discretion when handling confidential information.

Coordinates technical assistance and training projects, including requests, deliverables, meetings, conferences, websites, newsletters, tracking systems, reports, and grant-compliance documentation. Builds relationships with consumers, federal partners, staff, and project teams while managing competing deadlines, project resources, communications, and logistical activities. Supports project planning, implementation, and closeout, and assists with virtual and in-person training events and materials.

Provides administrative and coordination support to the Project Management team. Responsibilities include processing project documents and databases, coordinating client requests, scheduling container orders, reviewing dashboards, supporting budgets and timelines, assisting with compliance, and improving departmental efficiency. The role serves as a liaison between project management and sample receiving teams and requires organized, detail-oriented communication in an on-site laboratory environment.

Supports fire protection project managers, superintendents, designers, sales teams, and customers through project coordination and administration. Maintains project records, enters tracking data, organizes documentation, reviews blueprints and specifications, creates and tracks RFIs, supports closeout activities, and communicates project information to stakeholders. The role requires strong organization, attention to detail, customer communication, multitasking, and proficiency with Microsoft Office and project or accounting software.

Coordinates installation schedules, customer communications, service requests, work-order dispatch, installer engagement, issue resolution, and post-installation follow-up. Serves as the primary liaison among customers, installers, service providers, and internal teams while supporting service quality, customer satisfaction, operational performance, and accurate provider payment.

Coordinates Southern California wildfire ignition-reduction projects with federal, state, and private partners. Responsibilities include project pipeline development, portfolio and master planning, partner communications, meetings, environmental review, site visits, funding support, progress reporting, and contract administration. The role also monitors wildfire risk-reduction policies and supports project implementation across Southern California and the Central Coast in a fully remote setting.

Coordinate Medicaid managed care fraud, waste, and abuse audit projects. Develop project methodologies, analyze claims and provider data, identify billing anomalies and regulatory violations, validate findings, coordinate stakeholders, track project progress, and report results to CMS and state agencies. The role also supports fraud investigations, policy interpretation, lead development, and communication with Medicaid contractors, law enforcement, and government partners.

Provides project coordination support for Medicaid consulting engagements, including meeting preparation, agendas, notes, action-item and risk tracking, project logs, SharePoint maintenance, communications, and deliverable development. The role also involves analytical and administrative tasks, client collaboration, process improvement, and maintaining project quality standards. Candidates need strong communication, organization, time management, analytical, and problem-solving skills, along with proficiency in Microsoft Office and an understanding of Medicaid, HHS, and IT concepts.

Coordinate recovery-focused community projects for nonprofit or public agency service sites. Responsibilities include supporting research and data collection, leading focus groups, advancing health and education campaigns, mobilizing volunteers, conducting recovery-pathway training, and participating in professional development. The role requires basic computer skills, reliable attendance, English fluency, and successful completion of a background check.

Coordinates operations for an Innovation Center and pediatric medical device consortium. Manages cross-functional initiatives, project selection, fund allocation, metrics, clinical-trial infrastructure, communications, records, and stakeholder relationships across industry, academia, healthcare, engineering, regulatory, finance, and commercialization teams.

Provides administrative and project coordination support for construction project teams. Responsibilities include assisting project managers, engineers, and superintendents; maintaining logs and filing systems; documenting meetings and punch lists; producing monthly and safety reports; coordinating contract documents and submittals; and maintaining inventory. Requires a high school diploma, 1–3 years of related experience, construction project knowledge, Procore familiarity, Microsoft Office proficiency, and strong communication skills.

Coordinates software implementation projects from kickoff through go-live while supporting live warehouse and logistics systems. Responsibilities include scheduling, budgets, documentation, testing, data migration, client communication, incident management, system monitoring, SLA tracking, reporting, vendor coordination, and continuous improvement. The role serves as a primary operational contact for clients and coordinates technical teams to resolve production issues and optimize system performance.

Coordinate mission-critical Department of Defense counter-manned systems projects by tracking cost, schedule, performance, risks, requirements, travel, procurement, and deliverables. Facilitate meetings, prepare reports and briefings, manage stakeholder communications, coordinate CONUS and OCONUS travel, support purchasing processes, and mentor junior coordinators. The role requires extensive project coordination experience, government contracting familiarity, strong collaboration-tool and Microsoft Office proficiency, and a Top Secret clearance with SCI eligibility.

Coordinates FR-CARA program activities with tribal, state, federal, and community partners. Supports planning, training, service delivery, grant compliance, fiscal responsibilities, data collection, and progress reporting. Assists the Program Manager and Project Director with written reports, program implementation, stakeholder engagement, and achievement of goals. Requires cultural competency, strong communication and organizational skills, confidentiality, a current driver’s license, and in- and out-of-state travel.

Coordinates commercial flooring projects from planning through closeout. Responsibilities include managing contracts, purchase orders, change orders, schedules, suppliers, material shipments, billing documentation, project records, client approvals, payment verification, and final invoicing. The role supports project managers and account executives while helping maintain project quality, timelines, budgets, customer communication, and administrative accuracy.

Supports project managers and engineers with documentation, design deliverables, schedules, project tracking, reports, data analysis, technical studies, proposals, and occasional site visits. The intern will gain hands-on exposure to transportation infrastructure projects spanning planning, design, construction support, and alternative delivery methods while collaborating with multidisciplinary teams.

Supports project managers and engineers on transportation infrastructure projects by coordinating documentation, design deliverables, schedules, project data, reports, presentations, research, and technical studies. Assists with proposals, business development, site visits, and construction coordination while developing practical experience in design-build and alternative project delivery.

Provides administrative and operational support for project execution by maintaining documentation, tracking scope, schedules, costs, resources, and milestones. Prepares status reports, dashboards, and presentations; identifies risks and dependencies; supports resource planning; coordinates stakeholders; and recommends improvements to project processes, tools, and templates.

Coordinates supply chain and customer-owned inventory activities, including ERP pricing maintenance, item documentation, customer files, purchasing communication, forecasting data, 3PL invoicing, receiving and shipping procedures, reporting, and value-added project services. Supports customer and corporate system setup, training, process implementation, and special projects while ensuring adherence to best practices and accurate operational records.

Coordinates hotel and restaurant design, construction, renovation, and delivery projects. Supports feasibility research, cost estimates, consultant procurement, design reviews, schedules, budgets, documentation, RFIs, submittals, FF&E and OS&E procurement, site inspections, punch lists, closeout, and operational ramp-up. Maintains communication among internal teams, consultants, vendors, and capital partners while supporting hands-on project setup and delivery activities.

Coordinates security system installation projects by communicating with customers, partners, sales, management, and field technicians. Responsibilities include planning installations, scheduling and dispatching technicians, handling service calls, resolving customer concerns, tracking communications and billing data, reviewing time entries, and submitting completed work for invoicing. The role requires strong organization, communication, problem-solving, customer service, and multitasking skills, plus occasional evening and weekend on-call availability.

Coordinates technology projects from intake through closeout, managing scope, schedules, resources, risks, dependencies, vendors, status reporting, and stakeholder communication. Maintains project portfolios, tracking tools, intake processes, budgets, issue logs, and change controls while supporting IT leadership in prioritizing work and improving delivery processes.

Coordinates process planning and implementation for Customer Delight Centers, supporting operational efficiency and associate needs. Collaborates with internal teams and third-party vendors on process improvements, manages vendor invoices and budgets, and provides service to associates. The role requires strong organization, communication, analytical, problem-solving, time-management, and Excel skills in a rapidly changing environment.