Top Office Manager Jobs in Palm Bay, FL

Manage office administration, accounts payable, job costing, banking, payroll, compliance, licensing, insurance, and month-end activities. Review financial data, coordinate records with the Controller, process vendor payments, support recruiting and onboarding, track workplace incidents, and assist with reception and daily office operations. The role also involves collaborating with customers, insurers, vendors, subcontractors, and internal teams while maintaining accurate accounting and positive working relationships.

Provides executive administrative support, including calendar management, correspondence, briefing materials, office logistics, stakeholder communication, event and protocol coordination, and domestic and international travel planning. Ensures compliance with Department of State administrative and travel policies while managing invitations, attendance, venues, transportation, documentation, and post-event follow-up.

Provide front-office support for the STARBASE Academy: maintain records and correspondence, greet visitors, answer phones, schedule meetings, prepare classroom materials, assist instructors in activities, and potentially provide instruction with proper credentials. Onsite full-time role at Patrick Space Force Base.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.