Top Office Administrator Jobs

Leads administrative operations for DLA Piper’s New York and Short Hills offices, managing daily business functions, staff, lawyer support, recruiting and onboarding, office events, facilities and space planning, budgets, billing, and collections. Partners with senior leadership and cross-functional teams on strategic initiatives, process improvement, communications, talent management, and client development. Supervises direct reports, supports change management, maintains confidentiality, and fosters a collaborative, high-performance office culture.

Serve as the first point of contact for customers, insurance partners, and vendors. Manage calls, appointments, records, correspondence, data entry, filing, and reports. Coordinate communication among customers, technicians, estimators, and insurers; assign jobs to service advisors; and assist with accounts receivable and final billing. Maintain a professional reception area, address customer concerns, and support administrative operations in a fast-paced collision repair facility.

Manage front-office administration at a collision service center, including teammate support and training, payroll and HR recordkeeping, accounts payable and receivable, cash handling, customer service, and compliance with operating procedures.

Provides reception and office administration support, including switchboard operation, visitor management, clerical tasks, mail and delivery distribution, and upkeep of kitchen and meeting facilities. The role also supports basic accounts payable activities, invoice processing, supplier queries, and general accounting duties. Strong communication, organization, attention to detail, Microsoft Office proficiency, and relationship-building skills are required.

Perform front-office administration for a vehicle service center including payroll and HR recordkeeping, accounts payable/receivable, cash handling, staff training and SOP monitoring, and delivering customer service.

Provide administrative support for day-to-day firm operations across accounting, HR, IT, marketing, and communications. Manage office supplies and equipment, calendars, meetings, travel arrangements, mail, conference rooms, timesheets, and basic accounting and IT troubleshooting. Support recruiting, onboarding, benefits enrollment, marketing logistics, and firmwide initiatives. Report to Human Resources Manager and assist personnel with varied administrative tasks.

The Office Operations Administrator oversees daily office operations, supports leadership, manages front office tasks, coordinates schedules, and maintains organization, ensuring a professional environment.

Provide front-of-house and administrative support for Ferrovial's Heathrow offices: manage room bookings, facilities and IT equipment, assist management and engineering teams, handle deliveries, prepare access passes and permits, support events and new-starter onboarding, and act as office fire marshal and first aider.

Provide administrative and event support for local offices and client events: plan and execute meetings, manage logistics (catering, travel, expenses), coordinate marketing outreach and onboarding, support recruiting and CRG events, handle office resiliency and space/tech issues, and deliver timely internal communications for the Office Leader and growth team.

Support front-office operations at a service center: provide training and tools to teammates, manage payroll and HR recordkeeping, handle accounts payable/receivable and cash procedures, enforce SOPs, and deliver excellent customer service.

Manage accounts payable/receivable, financial reporting, reconciliations, and payroll processing. Support HR tasks (PTO tracking, benefits, COBRA, open enrollment), petty cash, and general front-office operations. Perform general ledger entries, payroll reporting, and related accounting duties to ensure professional office operation.

Serve as front-desk receptionist and facilities coordinator, managing visitor access, vendor relationships, office readiness, security compliance, internal communications, employee engagement events, and basic HR/payroll administration to maintain a safe, organized, and professional workplace.

Serve as TACT's primary front-line contact, managing phones, emails, orders, shipping, billing, attendance updates, and administrative support for events, marketing, and vendor relations. Maintain professionalism, organization, and timely follow-up to support clients, families, staff, and partners.

Provide expert customer support to contractors and industry professionals via inbound/outbound interactions; process orders, track inventory, coordinate transfers, educate customers on promotions and products, maintain records, process payments, and perform administrative tasks while collaborating with outside sales.

Serve as the primary front-desk contact, handle calls and visitors, process earnest money/payments and daily deposits, maintain office environment and supplies, perform barista duties, provide administrative support (data entry, correspondence, mail), coordinate maintenance and vendor invoicing, and resolve routine office issues while collaborating with team members.

The Office Administrator will manage administrative activities, including office setup, vendor coordination, compliance tracking, HR support, and general operational duties to ensure smooth office operations.

Provide administrative support at a residential re-entry center: client intake/discharge, file and data management, liaise with corporate departments, process receipts/invoices, maintain inventories and logs, schedule meetings, assist with audits and facility needs, and perform general office duties.

Manage daily office operations for a waste management/landfill office: supplies, scheduling, onboarding, filing, calls, administrative support for project teams, and maintaining office cleanliness and organization.

Provide general administrative and office support including answering phones, greeting visitors, filing and recordkeeping, preparing documents and meeting minutes, scheduling meetings and travel, managing office supplies and equipment, and resolving administrative inquiries to ensure efficient departmental operations.

Provide administrative support for a fabrication facility, including managing supplies, phone and mail, greeting visitors, scheduling, data entry of expense reports, assisting managers with calendars and travel, coordinating vendors and maintenance, preparing commercial proposals, and supporting special projects and events.

Serve as primary front-desk contact handling calls, visitors, mail, supplies, and calendars. Maintain electronic and hard-copy property files, enter invoices and basic accounting, log maintenance requests, manage lease renewals and tenant communications, support vacation rental guest requests and supplies, and provide administrative support for meetings and property listings.

Support clinical operations in a mammography center: manage patient flow, assist radiologists and technologists, use RIS/PACS and Penrad/MagView, verify patient data, schedule follow-ups, scan and link records, handle patient calls, and maintain confidentiality.

Provide high-level administrative support to senior executives and manage daily NYC office operations. Responsibilities include complex calendar and travel management, expense reporting, vendor and facility management, event coordination, onboarding support, budget tracking, contract negotiation, and maintaining office safety, records, and reception duties to ensure a professional, efficient workplace.

Provide full-service office administration and management for the Wailuku Maui office (and virtual support for Hilo). Responsibilities include office operations, vendor and visitor management, IT/facilities coordination, onboarding/offboarding, event and culture activities, health & safety support, document formatting/proofing, and miscellaneous administrative tasks to ensure efficient, compliant office functioning.

Provide front-office support and training, manage payroll and HR recordkeeping, handle accounts receivable/payable and cash procedures, and deliver excellent customer service while ensuring compliance with company SOPs.