About Us
ISMG is a global intelligence & premier media organization dedicated solely to cybersecurity, information technology, artificial intelligence, & operational technology. With a diverse portfolio of over 20 brands, 38 digital media platforms, & more than 400 in-person & virtual events held annually, we connect with a global audience of over 1.8+ million subscribers.
We’re able to leverage our advanced industry knowledge & vast network of media properties to provide customers with a variety of customized, targeted marketing & branding solutions as well as offerings for cybersecurity training & human risk management, executive memberships, intent-based intelligence, & more.
The Opportunity
ISMG has undergone significant growth and transformation since its inception, consistently innovating to meet our customers’ evolving needs. Our CEO & General Manager are balancing more than ever as we continue to expand which is why we are seeking a dedicated, organized, & diligent Executive Assistant to support them as they focus on the needs of the business.
As Executive Assistant, you will report directly to the CEO & General Manager, providing executive, administrative, & developmental support. You will serves as a primary liaison to the senior management teams, organizing & coordinating executive internal outreach & relations efforts, while overseeing special projects. You will assist with daily administrative duties & complete a broad variety of operational tasks including, but not limited to, managing each of their calendars of active appointments, completing expense reports, composing & preparing correspondence, arranging complex & detailed travel plans, & compiling documents for meetings.
The work you do will be invaluable in ensuring our organization is running efficiently at the executive leadership level as you allow our CEO & General Manager to delegate daily administrative duties so they may maximize their time & energy towards the growth & evolution of business.
What You Will Be Doing
- Communicating with the company staff on behalf of the CEO & General Manager
- Assisting in the management & organization of the CEO’s & General Manager’s calendars by scheduling appointments, meetings, engagements, & daily activities
- Assisting in screening calls, email communication, transmittals, & visitors
- Conducting research on prospective corporate parties to identify & evaluate current needs & assemble materials needed for the proposals
- Drafting reports, letters of solicitation, & proposals; preparing & coordinating oral & written communication with prospective stakeholders
- Managing & coordinating travel & accommodations for both business & personal arrangements
- Preparing agendas, attending meetings, & transcribing correspondence from notes
- Greeting & checking-in clients & other guests for meetings & events
- Coordinating & managing vendors & contractors at office &/or residences
- Composing & editing letters, documents, emails, proposals, & ensuring follow up with those that require answers, responses, & written replies
- Assisting in the timely management of communications, including written, telephone, email, & voicemail
- Tracking daily expenses & preparing weekly, monthly, &/or quarterly reports
- Other administrative duties as assigned at the discretion of the CEO & General Manager
What You Will Bring for Success
- Bachelor’s degree or higher
- Demonstrated experience as an Executive Assistant handling a wide range of administrative & executive support tasks to a senior level executive
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent interpersonal skills & comfortable communicating with executives, clients, customers, & employees
- Outstanding organizational & time management skills
- Exceptional verbal & written communication skills
- Solution-oriented problem solving with an ability to operate with a high level of discretion & confidentiality
- Strong ability to anticipate needs in advance, proactively take initiative to provide appropriate support & necessary solutions
- Detail oriented nature with strong multi-tasking skills, comfortable working in an ever-changing environment while ensuring a high level of accuracy & quality
- Flexibility & willingness to work extended hours during busy times & be on call as needed
What We Do
Information Security Media Group (ISMG) is the world’s largest media organization devoted solely to information security and risk management. Each of our 34 media properties provides education, research and news that is specifically tailored to key vertical sectors including banking, healthcare and the public sector; geographies from North America to Southeast Asia; and topics such as data breach prevention, cyber risk assessment and fraud. Our annual global Summit series connects senior security professionals with industry thought leaders to find actionable solutions for pressing cybersecurity challenges.
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