Executive Assistant

Executive Assistant – Boston, MA

At Aptiv, we envision a future with zero road injuries or fatalities. We design, engineer, and manufacture vehicle components and provide technology platforms for autonomous driving and connected vehicles. Our innovative approach is reshaping the future of transportation to help save thousands of lives. Mobility should be safer for everyone. Democratization of safe mobility solutions means that advanced safety features such as autonomous emergency braking or lane departure / blind spot warnings are broadly available, not restricted to premium vehicles.

Your Role

The Executive Assistant will operate in a dynamic, rapidly changing environment which requires flexibility, adaptability and initiative, as well as excellent organizational and problem-solving skills. This role acts as a partner to the Sr. Executive Leader, managing the calendar, keeping her prepared, advising of outstanding issues and proactively following up.

The ideal candidate will be experienced in handling a wide range of executive support tasks and enjoy the challenge of supporting a member of the Sr. Executive Leadership team. The role requires interacting with staff at all levels, sometimes under pressure, while maintaining a high level of professionalism. Other necessary skills include attention to detail, strong written and verbal communication skills, and strong decision-making ability. In your daily job you will:

• Provide sophisticated calendar management for Sr. Executive leadership. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the Sr. Executive leader’s ability to effectively lead their organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.
• Making travel arrangements
• Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Sr. Executive leader, including those of a highly confidential or critical nature.
• Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Sr. Executive Leader’s style and organization policy.
• Working closely with the Executive Leader to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Coordinate all Sr. Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Other strategic projects/duties as assigned

• Support and lead various HR projects and initiatives related to talent management, compensation, workforce planning, and employee engagement.
• Ensure compliance with local labor laws and regulations across multiple regions.

Your Background

Key ingredients for succeeding in this role are your:

• Self-starter; demonstrates resourcefulness with proven ability to anticipate needs and manage multiple tasks
• Critical thinker; demonstrates outstanding judgment and problem-solving capabilities
• Flexible “can do” attitude; able to adapt and reprioritize to shifting or competing priorities
• High level of judgment and discretion related to sensitive and confidential information
• Strong organizational skills and attention to detail
• Expert-level written and verbal communication skills
• Strong interpersonal skills; “ambassador” to both internal and external stakeholders
• Ability to work independently and as part of a dispersed team
• Motivated by working in a fast-paced, dynamic environment
• Stays current on and easily adopts new technology
• Willing to work outside of normal business hours when necessary

Must Haves (Basic Qualifications):

• Bachelor’s degree

• Minimum of five years’ experience working as an Executive Assistant
• Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel and Teams)
• Excellent interpersonal and communication skills

Nice to Haves (Preferred Qualifications):

• Proficiency in Adobe Acrobat, WebEx, Zoom, Workday, Concur and Diligent

• Previous experience at a global organization, working with a dispersed team
• Project management or event planning experience
• Customer-service mindset
• Good understanding of corporate governance and related policies and procedures

Why join us?

• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.
• You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.
• You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

Your Benefits at Aptiv:

• Private health care effective day 1 of employment
• Life and accident insurance
• Hybrid and flexible working hours
• Paid Time Off (Holidays, Vacation, Designated time off, Parental leave)
• Relocation assistance may be available
• Learning and development opportunities
• Discount programs with various manufacturers and retailers
• Recognition for innovation and excellence
• Opportunities to give back to the community
• Tuition Reimbursement
• Adoption Assistance
• Fertility Coverage

About Advanced Safety & User Experience

Advanced Safety & User Experience encompasses our deep expertise in centralized computing platforms, advanced safety systems and automated driving, while acknowledging the growth in areas that enrich the in-vehicle experience.

Some see differences. We see perspectives that make us stronger.

Diversity and Inclusion are sources of innovation and creativity, both of which are essential to Aptiv’s success. Everyday our diverse team comes together, drives innovation, pursues solutions, and meets challenges using their unique abilities, perspectives and talents, changing what tomorrow brings. When you join our team, you’ll get encouraged to think boldly, express your viewpoint and innovate as a matter of habit.

Some see technology. We see a way to make connections.

At Aptiv, we don’t just see the world differently; we work to change reality. That means developing technology that rewrites the rules of what’s possible in the pursuit of making transportation safer, greener and more connected. Today there are more than 180,000 of us globally, located in 44 countries, and united by one mission. Join the movement and together, let’s change tomorrow.

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Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.