Administrative Assistant

Posted 5 Days Ago
Be an Early Applicant
York, PA
Mid level
HR Tech
The Role
The Administrative Assistant will support the Executive Vice President with tasks like managing accounts receivable, processing mail, coordinating event registrations, and providing customer service. They will also oversee daily office operations and ad sales for publications, ensuring smooth workflow and effective communication with members and staff.
Summary Generated by Built In
Employees in this part time role are responsible for the following essential functions:
  • Perform tasks and responsibilities as assigned by the Executive Vice President. 
  • Manage accounts receivables, and deposits.
  • Handle mail processing and answer telephone inquiries.
  • Manage and maintain the scheduling of the boardroom and lounge to ensure availability and efficient use.
  • Coordinate all aspects of event registrations, including invoicing, badge preparation, confirmations, and room setup.
  • Provide support for events as needed, ensuring successful execution. 
  • Deliver exceptional customer service to members and consumers. 
  • Handle member mailings as assigned. 
  •  Oversee and maintain member HIC numbers, PA One Call invoices, and member insurance certificates. 
  • Manage daily office operations to ensure smooth workflow. 
  • Oversee ad sales for the annual Resource Guide publication, adhering to established print deadlines.


To be considered for this position you must have the following qualifications:
 

    1. 3 years relevant work experience, or any equivalent combination of education and experience that demonstrates the ability to do the job.
    2. Must be proficient with the entire Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
    3. Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the organization's goals.
    4. Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
    5. Creativity/Innovation: Develop new and unique ways to improve the organization's operations and create new opportunities.

Top Skills

Excel
Microsoft Outlook
Microsoft Powerpoint
Microsoft Word
The Company
HQ: Sioux Falls, SD
20 Employees
On-site Workplace
Year Founded: 1992

What We Do

At Alternative HR we provide expertise to businesses, non-profits and public entities in the area of human resource management and development.

We help you with the people-side of your business. We help you find the right people, develop their potential, and lead them to success within your organization.

Our services include:
- Human Resource Management
- Retained Recruitment
- Pre-employment Assessments
- DISC Assessment / Training
- Human Resource Audits
- Development of Job Descriptions / Evaluation Systems
- Creation / Update of Organizational Policies
- Third-Party Workplace Investigations
- Supervision and Leadership Training

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