We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily operations. This role plays a key part in managing onboarding, employee support, payroll coordination, and overall administrative functions. The ideal candidate is proactive, customer-service driven, and comfortable working in a fast-paced environment supporting both employees and leadership.
Pay: $23
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Annual Benefits-Staff and Management
ResponsibilitiesHiring Support
- Assist with onboarding processes including background checks and hiring documentation
- Submit new hire paperwork (KPA’s) and schedule required training classes
Onboarding & Employee Experience
- Support and facilitate new hire orientation (systems, timekeeping, training, and policies)
- Distribute uniforms, PPE, and required equipment; ensure proper documentation and acknowledgements
Employee Support & HR Administration
- Serve as a point of contact for employee inquiries (payroll, benefits, PTO, etc.)
- Support employees with IT, PPE, and general workplace needs
- Assist with HR processes including direct deposit forms, and other documentation
- Help oversee HR-related activities across shift teams
Payroll & Timekeeping Coordination
- Support payroll-related activities, including issue escalation and time tracking support
- Maintain accurate PTO records and approve/disapprove time-off requests
- Track attendance, maintain calendars, and update systems (SharePoint, EPAY, trackers)
Administrative Operations & Compliance
- Maintain key trackers and records (attendance, PTO, org charts, master lists, audit/compliance logs)
- Support compliance tracking for KPIs and internal programs
- Organize and maintain department files and documentation
Inventory, Supplies & Systems Support
- Order and maintain office supplies, uniforms, and inventory.
- Manage requests for equipment.
Team & Culture Support
- Coordinate employee engagement items such as milestone recognitions and team events
- Provide general administrative support to leadership and respond to management requests
- Bilingual: English & Spanish
- High school diploma or GED required
- Administrative or office support experience
- Experience using Excel
- Strong customer service, communication, and teamwork skills
- Excellent attention to detail with strong organizational and time management abilities
- Experience with inventory tracking, documentation, and reporting
Skills Required
- Bilingual: English & Spanish
- High school diploma or GED
- Administrative or office support experience
- Experience using Excel
- Strong customer service, communication, and teamwork skills
- Excellent attention to detail with strong organizational and time management abilities
- Experience with inventory tracking, documentation, and reporting
ABM Industries Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ABM Industries and has not been reviewed or approved by ABM Industries.
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Healthcare Strength — Health coverage includes medical, dental, and vision, with some options described as strong (including no‑deductible choices) and added features to support condition management alongside expanded wellness benefits. Programs such as an Employee Assistance Program and FSA/HSA options further support physical and mental wellbeing.
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Retirement Support — A 401(k) savings plan with company match and immediate vesting supports long‑term savings. Complementary protections like life, AD&D, and disability insurance bolster financial security.
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Wellbeing & Lifestyle Benefits — Perks such as paid holidays, vacation and sick/bereavement time, commuter benefits, and discount programs are part of the offering. An emergency relief fund for financial hardship provides additional practical support for eligible employees.
ABM Industries Insights
What We Do
Commercial Cleaning Service That Shines There’s more to janitorial services than a mop hitting the floor. Environmental concerns and new technologies have taken commercial cleaning service to a new level. ABM Janitorial Services combines today’s technology with more than 100 years of innovative experience. That means we can offer you a full range of solutions based on your individual needs – at one site or for multiple locations nationwide. Our uniformed, trained workers use our private label cleaning products and the best equipment for doing the job right. Quality work is reinforced through inspections, detailed record keeping, and exception reporting. Choose ABM for your janitorial services today.
