Top Administrative Assistant Jobs

Provides executive administrative support to approximately 20 leaders in the Indiana market. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding support, professional correspondence, document maintenance, and editing presentations and spreadsheets. The role requires discretion, strong organization, excellent communication, Microsoft Office proficiency, and five days of on-site work each week.

Supports 4–6 executives by managing complex calendars, travel arrangements, expense reports, meetings, events, communications, and administrative projects. Coordinates conference rooms, catering, audiovisual services, supplies, and team activities while maintaining professional relationships across the organization. Requires strong organization, adaptability, problem-solving, writing, proofreading, and communication skills in a fast-paced environment.

Provides front-office reception and client service, manages phones, mail, deliveries, office supplies, hospitality areas, equipment requests, events, and administrative tasks. Supports credit card data entry and the Administrative Services team while maintaining a professional and welcoming office environment. The role requires strong organization, communication, multitasking, customer service, and proficiency with Microsoft Outlook, Word, and Excel.

Supports daily Minneapolis office operations by managing the front office, facilities, vendors, supplies, mail, meetings, events, onboarding, budgets, purchasing, expenses, and invoices. Serves as a professional point of contact for clients, guests, associates, and suppliers while improving office processes and efficiency. The role is fully onsite and requires independent organization, attention to detail, strong communication, and customer-service skills.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, team event planning, communication, and relationship building. Acts as an executive gatekeeper and team ambassador while solving problems independently in a fast-paced environment. The role requires strong organization, judgment, adaptability, communication, and proficiency with office productivity, collaboration, video conferencing, and AI tools.

Provides executive administrative support for a private banking team, including complex calendar management, call screening, meeting and event coordination, domestic travel arrangements, expense processing, onboarding and offboarding support, document maintenance, and preparation of spreadsheets and presentations. Requires discretion, strong organization, professional communication, and the ability to manage competing priorities while working onsite five days per week.

Provides executive administrative support for Commercial and Investment Banking leadership. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding support, executive communications, organizational chart and biography maintenance, and presentation and spreadsheet editing. The role requires discretion, organization, strong communication, Microsoft Office proficiency, and the ability to manage competing priorities while supporting senior executives and administrative teams.

Provides senior administrative support to Commercial and Investment Banking executives. Responsibilities include complex calendar management, domestic and international travel coordination, meeting and event logistics, invoice and expense processing, professional correspondence, document maintenance, spreadsheet and presentation editing, and proactive issue management. The role requires discretion, strong organization, excellent communication, Microsoft Office proficiency, and five days per week onsite.

Provides high-level administrative support to executives and deal teams by managing calendars, meetings, events, travel, expenses, presentations, communications, and client logistics. Acts as a gatekeeper, coordinates internal and external relationships, handles venue and vendor arrangements, supports conferences and business-development events, and resolves changing or novel operational needs with professionalism and discretion.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, meeting and event planning, information distribution, and team relationship-building. The role requires strong organization, communication, judgment, adaptability, multitasking, and collaboration in a fast-paced environment. Administrative assistants act as executive gatekeepers and proactively resolve issues while coordinating with colleagues and other administrative teams.

Provides high-level administrative support to multiple executive officers and their teams. Responsibilities include calendar management, meeting and event coordination, materials preparation, expense reconciliation, onboarding assistance, organizational chart maintenance, special projects, sensitive information handling, and meeting follow-up. The role also coordinates stakeholders, rooms, presentations, A/V needs, and technology support while serving as backup for other administrative assistants.

Provides complex administrative, logistical, and operational support to Vice Presidents. Responsibilities include calendar and travel management, executive correspondence, presentations, confidential information handling, event coordination, budget and expense reporting, onboarding support, stakeholder communication, project organization, and research. Serves as a liaison for internal and external contacts while proactively managing priorities and preparing leaders for meetings and business activities.

Provides executive and administrative support for Consumer & Community Banking leadership. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding support, document maintenance, professional communications, and editing spreadsheets and presentations. The role requires discretion, strong organization, communication skills, Microsoft Office proficiency, and at least five years of administrative experience.

Provides administrative and organizational support, including document distribution and collection, record maintenance, paperwork follow-up, scheduling, communications, and special projects. The role requires reliable local transportation and routine travel to project sites to obtain signatures and deliver or retrieve documents. This is a full-time temporary position funded through the end of the year.

Provides confidential administrative and secretarial support, including data entry, scheduling, meeting coordination, minutes, mailings, and records maintenance. Resolves invoice and payment issues, enters and tracks purchase orders, maintains vendor and financial records, and performs accounts payable and bookkeeping duties. Requires discretion, accuracy, communication, multitasking, and familiarity with Microsoft Office, email, and calendaring. The role generally follows a weekday day shift but may require flexibility.

Provides administrative and receptionist support to the branch, including phone and mail handling, document organization, vendor returns, office inventory, facility coordination, customer onboarding, invoice and collection processing, interdepartmental communication, and employee engagement events.

Provides administrative and customer service support for a business unit. Responsibilities include managing calls and visitors, handling inquiries, maintaining office supplies and project files, supporting events, assisting with billing documentation, preparing sales proposals, tracking equipment orders, and coordinating vendors. Requires strong communication, organization, customer service, basic math, problem-solving, and Microsoft Office skills.

Provides general administrative and office support for community managers and associations. Responsibilities include maintaining files and databases, processing mail and documents, preparing correspondence and board packages, reviewing invoices, handling calls and requests from homeowners, board members, and vendors, and providing reception support. Requires professional communication, customer service, organization, confidentiality, and proficiency with Microsoft Office and office equipment.

Provides administrative support to managers and department staff, including calendar management, meeting coordination, travel arrangements, correspondence, mail handling, visitor reception, report and presentation preparation, filing, records maintenance, data entry, and form preparation. Requires a high school diploma or GED and two years of related administrative experience.

Provides administrative and customer service support for community managers, homeowners, board members, vendors, and office operations. Responsibilities include maintaining association records, processing mail and documents, preparing correspondence and board packages, reviewing invoices, handling calls, operating office equipment, managing supplies, and providing reception coverage. Requires strong organization, communication, confidentiality, and proficiency with Microsoft Office.

Provides high-level administrative and operational support by managing calendars, travel, expenses, meetings, records, reports, action items, and competing priorities. The role requires independent judgment, confidentiality, proactive problem-solving, and coordination across teams. Responsibilities also include supporting leadership, tracking deliverables, improving administrative processes, preparing business materials, and ensuring follow-through on commitments.

Provides administrative and office operations support under the Program Director. Responsibilities include managing billing, petty cash, payroll coordination, meeting minutes, records, inventory, supplies, mail, reports, and departmental documentation. Requires strong interpersonal, written, verbal, and organizational skills, computer proficiency, multicultural communication ability, and Spanish-English bilingual fluency. Experience supporting individuals with substance use disorders or mental health issues is required.

Provides administrative and customer service support for community managers, homeowners, board members, vendors, and office staff. Responsibilities include maintaining association records, processing mail, preparing correspondence and board packages, handling calls, reviewing invoices, supporting office equipment needs, organizing supplies, and providing reception or concierge coverage. Requires professional communication, organization, confidentiality, attention to detail, and proficiency with Microsoft Office.

Provides administrative and office support for approximately 40 social workers in a child welfare setting. Responsibilities include answering phones, typing, filing, assisting with documents, and general office support. Requires strong customer service, people skills, organization, self-motivation, and the ability to stay productive independently. This is a long-term onsite temporary position.

Provides routine administrative support for a healthcare department, including scheduling, travel booking, expense processing, purchasing, data collection, report preparation, document management, record maintenance, and calendar coordination. The role organizes daily workflows, responds to customer and colleague needs, verifies data, and maintains accurate documentation while working with occasional guidance.