Top Administrative Assistant Jobs

Provides administrative and sales support to sales engineers in a busy Tampa office. Responsibilities include tracking fire-system subcontracting and freight issues, handling customer inquiries, scheduling visits and Lunch & Learns, coordinating service emergencies and truck dispatch, preparing submittals, managing office supplies, and maintaining CRM contact assignments. Requires strong organization, computer skills, multitasking, independence, and teamwork. Construction or subcontracting familiarity is preferred.

Provides administrative and HR support by compiling payroll timecards, answering employee benefits questions, onboarding new hires, maintaining equipment and expense records, ordering supplies, and coordinating divisional shipments. Requires strong communication, attention to detail, problem-solving ability, Microsoft Office proficiency, two years of administrative assistant experience, and a high school diploma.

Supports front-office community operations by greeting customers, processing home sales, preparing sales agreements, conducting credit checks, tracking inventory and customer traffic, maintaining records and marketing materials, coordinating communications, ordering supplies, and providing follow-up service. The role also supports sales and marketing activities, attends meetings and training, and requires regular weekend availability.

Provides high-level administrative and operational support to senior executives, including complex calendar management, travel arrangements, meeting and event coordination, correspondence, stakeholder communication, and confidential matters. The role is based onsite in Atlanta five days per week and requires flexibility for after-hours executive needs.

Provides complex administrative support for an orthopaedics practice, including calendar scheduling, travel arrangements, expense reporting, meeting coordination, reception, correspondence, document creation, reporting, records maintenance, research, office equipment operation, supply ordering, and special project coordination. The role independently resolves complex administrative issues, handles confidential information, and may train other administrative staff.

Provides administrative and operational support to national account sales representatives and management. Responsibilities include maintaining Excel and Word reports, compiling monthly analytics and presentations, tracking sales, entering data into Salesforce, managing telephone communications, supporting the Executive Assistant, and handling confidential information. The role requires strong organization, communication, data entry, multitasking, and advanced Excel skills in an in-office setting.

Provides front desk, administrative, resident service, and office management support for a property manager and board of directors. Responsibilities include greeting residents and vendors, managing communications and schedules, maintaining records, coordinating contractors, deliveries, move-ins and work orders, preparing reports and newsletters, processing invoices, supporting meetings, and documenting minutes. Requires strong organization, customer service, bilingual Spanish communication, and property management software proficiency.

Provides high-level administrative and operational support to senior executives, including complex calendar management, travel coordination, meeting and event logistics, correspondence, stakeholder communication, confidential matters, and office guest reception. The role requires strong organization, judgment, emotional intelligence, business acumen, flexibility, and availability to support executive needs in an on-site Atlanta office environment.

Supports the Director of Operations and senior team with office management, supplier coordination, facilities support, meeting and visitor arrangements, courier logistics, stock control, customer enquiries, administrative projects, and operational planning. The role maintains office efficiency, liaises with clients and suppliers, manages records and procedures, and supports the London Production Centre while delivering professional, confidential service.

Manages plant-level human resources operations, including recruiting, onboarding, employee relations, performance management, policy compliance, HRIS records, benefits administration, training, audits, safety reporting, and return-to-work programs. Partners with plant leadership and Corporate HR on workforce planning, legal compliance, employee development, and organizational effectiveness. Supervises administrative staff through a dotted reporting line and may travel up to 10%.

Provides clerical and administrative support to plant leadership and supervisors. Responsibilities include visitor and phone reception, local HR support, interview scheduling, onboarding documentation, records management, calendar coordination, internal communications, reporting, database updates, and ordering plant supplies. The role requires maintaining confidentiality, supporting compliance and safety procedures, and working in a manufacturing plant environment with physical demands including frequent standing, walking, reaching, and lifting up to 50 pounds.

Provides front-desk reception and administrative support, including answering and directing multi-line calls, greeting customers and vendors, cashiering, processing computerized transactions, issuing license plates, sorting CRM printouts, creating purchase orders, and assisting departments. Requires accurate multitasking, customer service, communication, basic accounting, computer proficiency, and reliable attendance in a fast-paced dealership environment.

Provides day-to-day administrative support for federal staff, including preparing reports and correspondence, managing schedules and travel, maintaining records, processing invoices and purchase requisitions, compiling financial and program data, and coordinating with internal and external stakeholders. The role is fully onsite at a Washington, DC government facility and requires a bachelor’s degree, at least two years of related experience, and an existing or obtainable Public Trust clearance.

Provides administrative support to criminal defense attorneys and paralegals by managing calendars, answering phones and emails, organizing case files and discovery, handling confidential information, and supporting client intake. The role requires strong organization, communication, multitasking, writing, grammar, and file management skills. No legal experience is required, and training and career growth toward paralegal work are available.

Supports the Director of Programs Advanced Systems and senior leaders by managing office operations, business rhythms, calendars, meetings, travel, expenses, budgets, purchasing, events, onboarding, document filing, and stakeholder communications. The role coordinates facilities and VIP visits, supports a distributed 50-person team, manages office supplies and purchase cards, and prepares reports, presentations, and briefings. It is onsite in Linthicum, Maryland, requires 10% travel, U.S. citizenship, and an active Secret clearance.

Provides senior administrative and office operations support to leaders and a distributed team. Responsibilities include managing business rhythms, calendars, meetings, events, travel, expenses, budgets, purchasing, onboarding and offboarding, facility coordination, filing systems, communications, presentations, and VIP visits. The role requires coordinating multiple priorities, supporting confidential information, interfacing with stakeholders and senior management, and maintaining an active Secret clearance while pursuing higher-level clearances.

Provides administrative support for federal maintenance operations, including employee travel, calendars, timekeeping, scheduling, records, meetings, mail, reception, workforce reporting, PPE administration, tool tracking, audits, and controlled key and FOB management. The role requires accurate recordkeeping, protection of sensitive information, coordination with security personnel, and responsive general office support.

Supports the President and CEO’s office through bookkeeping, accounting, payroll, reconciliations, reporting, scheduling, travel coordination, correspondence, records management, and confidential administrative support. Maintains QuickBooks records, spreadsheets, invoices, and financial documentation while coordinating calendars, itineraries, meetings, and logistics. Requires strong organization, discretion, communication, judgment, and the ability to manage shifting priorities independently and collaboratively.

Provides front-office support in a fertility clinic, including patient greeting, scheduling, registration, insurance verification, authorization follow-up, payment collection, check-in/check-out, financial counseling, EMR document management, billing coordination, and daily reporting. The role supports surgery center administration, maintains patient flow, protects confidential records, and delivers professional patient service while working rotating weekends and holidays.

Provides senior administrative support to leaders by managing calendars, meetings, emails, travel, expenses, invoices, presentations, communications, events, and department programs. Coordinates projects and logistics, supports workflow improvements, manages sensitive information, and may mentor or supervise staff. Requires strong prioritization, discretion, multitasking, and proficiency with Microsoft Office and administrative systems.

Provides reception and administrative support in a busy San Francisco office. Responsibilities include greeting visitors, coordinating with building management, arranging catering, scheduling conference rooms, maintaining office and kitchen supplies, distributing documents, supporting projects and events, and keeping shared spaces organized. The role requires strong communication, organization, multitasking, problem-solving, Microsoft Office proficiency, independent judgment, teamwork, and professionalism when interacting with clients and executives.

Provides administrative support for clinical trial site development and integration projects. Responsibilities include maintaining study files, preparing documents and presentations, scheduling meetings, ordering supplies, managing inventory, tracking reports, and supporting correspondence. Requires completion of GCP and IATA training, familiarity with FDA regulations, GCP/ICH guidelines, SOPs, and study protocols. May travel to other sites to perform administrative duties or train new assistants.

Provides senior administrative support to leaders by managing calendars, meetings, emails, travel, expenses, invoices, presentations, communications, events, and department programs. Coordinates projects and logistics, supports workflow improvements, educates staff on technology, handles sensitive information, and may train or mentor administrative staff.

Provide general administrative and front-desk support including answering phones, heavy data entry, maintaining files and Excel spreadsheets, scheduling and coordinating meetings/events, tracking calendars, assisting with purchasing and permits, preparing routine correspondence, and supporting project teams with clerical tasks.

Provides administrative support to portfolio managers and research analysts by managing calendars, meetings, conference calls, travel arrangements, expense reports, phone coverage, relationships, and special projects. Requires strong organization, communication, prioritization, multitasking, attention to detail, professionalism, and proficiency with Microsoft Outlook, Excel, and Word.