Top Administrative Assistant Jobs

Manages laboratory administration, including customer invoicing, billing queries, accounts receivable support, purchasing, vendor coordination, shipping and receiving paperwork, customer communications, records, audit documentation, office supplies, scheduling, travel, expenses, and onboarding logistics. The role requires accurate follow-through, professional communication, confidentiality, and coordination with lab, management, finance, customers, and suppliers in an on-site laboratory environment.

Provides administrative support to the SCOPE Director, including calendar and email management, task tracking, meeting notes, receipts, metrics spreadsheets, and team communications. Supports team operations, campaign coordination, event logistics, retreat planning, travel, venues, agendas, and organizational projects. Requires strong organization, writing, discretion, remote collaboration, proactive follow-through, and occasional travel.

Provides administrative and scheduling support to multiple otolaryngology providers. Responsibilities include managing complex calendars, coordinating meetings and travel, scheduling and communicating patient appointments across clinic locations, preparing documents and reports, maintaining records, ordering supplies, processing invoices, answering calls, greeting visitors, and coordinating with clinical teams to support efficient clinic operations and patient care.

Provides clerical and administrative support for logistics and warehouse operations. Maintains shipping, receiving, inventory, and bill-of-lading documentation; enters shipment and inventory data into office, ERP, and tracking systems; supports reporting, filing, record verification, and compliance; communicates with accounting, customer service, vendors, and internal teams; and assists the Warehouse Manager with daily administrative tasks.

Provides front-desk reception and administrative support, including answering calls, greeting visitors, processing mail, managing office supplies, troubleshooting equipment, scheduling rooms, arranging catering, organizing files, entering data, preparing presentations, coordinating gifts and shipments, and supporting marketing initiatives and process improvements.

Provides administrative support for RIES and Excavation operations, including communication, scheduling, filing, data entry, estimates, work orders, invoicing, collections, customer orders, timecard review, reception backup, and client coordination. Maintains organized records, supports billing and accounting, communicates across teams, and helps ensure operational tasks meet deadlines and safety requirements.

Provides administrative support to clinical and academic leaders by managing calendars, meetings, travel, correspondence, files, credentialing records, reimbursements, office supplies, and communications. Handles calls and visitors, routes clinically related messages, prepares documents and meeting minutes, and maintains HIPAA compliance. Requires strong organization, communication, problem-solving, discretion, attention to detail, and customer service skills.

Supports building-materials operations through material return authorizations, vendor coordination, customer and supplier credits, cash and bank reconciliations, inventory activities, receiving, office supply management, mail distribution, showroom organization, customer assistance, sales support, training coordination, and store events. Requires strong organization, communication, attention to detail, accounting knowledge, data entry, PC proficiency, analytical ability, and general math skills.

Provides complex administrative support for the College of Health and Human Development’s operations, including parking and access coordination, conference room scheduling, executive calendar support, candidate interview logistics, budget administration, maintenance work orders, website directory updates, inventory, communications, and records management. The role works across departments, supports faculty and staff, maintains confidentiality, and operates on a hybrid schedule with required weekly on-campus work.

Serves as the welcoming first point of contact for clients, visitors, vendors, and employees. Manages phones, reception, conference rooms, calendars, meetings, catering, events, mail, shipments, petty cash, vehicle rentals, licenses, advertisements, and employee programs. Provides notary and general office support while maintaining professional communication, organization, confidentiality, and timely follow-through. The role is fully on-site and includes regular local driving to collect meals, refreshments, supplies, and meeting materials.

Coordinates service technicians, customer requests, project records, documentation, meetings, billing support, proposals, and communications among project managers, field personnel, customers, and vendors. Provides administrative assistance through data entry, filing, reporting, scheduling, and maintaining accurate project files and closeout records. Requires strong organization, customer service, multitasking, communication, and Microsoft Office skills.

Provides confidential administrative support for the Consecrated Life and Societies of Apostolic Life Office. Responsibilities include reception, correspondence, document and records management, meeting coordination, event logistics, report and newsletter creation, data entry, office supply inventory, follow-up, and communication across multiple channels. The role requires strong organization, discretion, writing, computer, and interpersonal skills, along with bilingual Spanish-English proficiency and familiarity with Catholic or diocesan environments.

Provides part-time administrative support to the Diaconate Office, including reception, correspondence, document management, meeting coordination, event logistics, newsletters, spreadsheets, presentations, data entry, inventory, and follow-up. Maintains confidential records and supports internal and external communications while following organizational policies. Requires strong organization, writing, communication, problem-solving, and Microsoft Office skills, plus Spanish-English bilingual proficiency, Catholic standing, reliable transportation, and a valid driver license and insurance.

Provides administrative and clinical support in an outpatient behavioral healthcare clinic. Responsibilities include scheduling, patient intake, phone communication, records maintenance, insurance verification, billing and claims support, referrals, prior authorizations, EHR data entry, reporting, quality checks, supply coordination, and patient service. The role supports clinicians, facilitates patient flow, maintains confidentiality, and helps ensure accurate documentation and compliance.

Serves as the agency’s first point of contact for clients, visitors, and callers. Greets guests, routes phone calls, handles mail and faxes, monitors administrative inboxes, maintains reception and supply areas, and performs data entry for insurance customer accounts. Provides general clerical support to ensure smooth daily agency operations.

Provides administrative, reception, and facilities support for a fast-paced legal office, including scheduling and meeting coordination (EMS), records and invoice processing, visitor reception, vendor and building coordination, office moves, access card management, inventory and supply coordination, and assistance with office projects, events, and onboarding.

Provides confidential administrative support to attorneys and legal staff, including correspondence, document preparation, budget tracking, procurement, insurance renewals, travel coordination, expense reporting, records management, visitor screening, and communication with internal and external stakeholders. Maintains legal filing and case management systems while ensuring compliance with organizational policies and handling sensitive information professionally.

Provides administrative and executive support to the Managing Principal and division, including calendar management, meeting coordination, research, reporting, onboarding logistics, expense reporting, office organization, events, travel arrangements, communications, and safety compliance. The role also supports accounting, marketing, and operations while maintaining confidentiality and coordinating office resources.

Provides administrative support in an office and facility environment. Responsibilities include coordinating daily operations, processing vendor purchase orders, supporting unbilled invoicing, documenting direct-shipped waste, preparing manifests and bills of lading, and maintaining accurate paperwork. The role requires attention to detail, confidentiality, communication, typing, PC, and office equipment skills.

Provides administrative support for the service sales process by coordinating project transitions, maintaining project files, updating Salesforce, preparing proposals and bid packages, issuing certificates of insurance, and supporting contract review. Works with Account Managers, Contract Management, and operations staff to meet customer needs, prioritize deadlines, and complete additional administrative tasks. The role is primarily onsite Monday through Thursday, with flexible work location on Fridays.

Provides clerical and administrative support to branch personnel, including phone coverage, data entry, customer service, technician scheduling, equipment ordering, billing, invoicing, and professional communication with customers and vendors. The role requires Microsoft Office proficiency, accurate 10-key data entry, strong organization, and compliance with company safety policies. Applicants must have administrative and accounts receivable or collections experience and pass background and drug screenings.

Supports an orthopedic physician by coordinating patient and physician communications, scheduling appointments, managing correspondence and records, arranging depositions, processing forms and payments, securing insurance pre-certifications, and coordinating physician schedules. The role also handles patient documentation requests, workers’ compensation updates, and other administrative projects in a fast-paced clinical environment.

Provides administrative support for a behavioral health clinic, including phone and appointment coordination, client check-in, records and inventory management, student work-study supervision, staff and student onboarding, confidentiality compliance, policy organization, facilities support, and budget purchasing administration. The role also communicates clinic information to clients and community members and supports the Clinic Director with daily operations.

Provides comprehensive administrative and operational support to the Business Services Division. Responsibilities include coordinating schedules, supporting personnel-related processes, managing travel administration, assisting the Division Manager, and facilitating division-wide operational activities. The role requires corporate administrative experience, basic financial knowledge, spreadsheet skills, and a valid Hawaii driver's license.

Provide confidential administrative support to the Head of School/Academic Dean: manage complex calendars, schedule meetings and travel, communicate with stakeholders, draft and distribute school communications, assist with event planning and special projects, and perform other office duties as assigned.