Top Administrative Assistant Jobs

Supports the Director of Programs Advanced Systems and senior leaders by managing office operations, business rhythms, calendars, meetings, travel, expenses, budgets, purchasing, events, onboarding, document filing, and stakeholder communications. The role coordinates facilities and VIP visits, supports a distributed 50-person team, manages office supplies and purchase cards, and prepares reports, presentations, and briefings. It is onsite in Linthicum, Maryland, requires 10% travel, U.S. citizenship, and an active Secret clearance.

Provides senior administrative and office operations support to leaders and a distributed team. Responsibilities include managing business rhythms, calendars, meetings, events, travel, expenses, budgets, purchasing, onboarding and offboarding, facility coordination, filing systems, communications, presentations, and VIP visits. The role requires coordinating multiple priorities, supporting confidential information, interfacing with stakeholders and senior management, and maintaining an active Secret clearance while pursuing higher-level clearances.

Provides administrative support for federal maintenance operations, including employee travel, calendars, timekeeping, scheduling, records, meetings, mail, reception, workforce reporting, PPE administration, tool tracking, audits, and controlled key and FOB management. The role requires accurate recordkeeping, protection of sensitive information, coordination with security personnel, and responsive general office support.

Supports the President and CEO’s office through bookkeeping, accounting, payroll, reconciliations, reporting, scheduling, travel coordination, correspondence, records management, and confidential administrative support. Maintains QuickBooks records, spreadsheets, invoices, and financial documentation while coordinating calendars, itineraries, meetings, and logistics. Requires strong organization, discretion, communication, judgment, and the ability to manage shifting priorities independently and collaboratively.

Provides front-office support in a fertility clinic, including patient greeting, scheduling, registration, insurance verification, authorization follow-up, payment collection, check-in/check-out, financial counseling, EMR document management, billing coordination, and daily reporting. The role supports surgery center administration, maintains patient flow, protects confidential records, and delivers professional patient service while working rotating weekends and holidays.

Provides senior administrative support to leaders by managing calendars, meetings, emails, travel, expenses, invoices, presentations, communications, events, and department programs. Coordinates projects and logistics, supports workflow improvements, manages sensitive information, and may mentor or supervise staff. Requires strong prioritization, discretion, multitasking, and proficiency with Microsoft Office and administrative systems.

Provides reception and administrative support in a busy San Francisco office. Responsibilities include greeting visitors, coordinating with building management, arranging catering, scheduling conference rooms, maintaining office and kitchen supplies, distributing documents, supporting projects and events, and keeping shared spaces organized. The role requires strong communication, organization, multitasking, problem-solving, Microsoft Office proficiency, independent judgment, teamwork, and professionalism when interacting with clients and executives.

Provides administrative support for clinical trial site development and integration projects. Responsibilities include maintaining study files, preparing documents and presentations, scheduling meetings, ordering supplies, managing inventory, tracking reports, and supporting correspondence. Requires completion of GCP and IATA training, familiarity with FDA regulations, GCP/ICH guidelines, SOPs, and study protocols. May travel to other sites to perform administrative duties or train new assistants.

Provides senior administrative support to leaders by managing calendars, meetings, emails, travel, expenses, invoices, presentations, communications, events, and department programs. Coordinates projects and logistics, supports workflow improvements, educates staff on technology, handles sensitive information, and may train or mentor administrative staff.

Provide general administrative and front-desk support including answering phones, heavy data entry, maintaining files and Excel spreadsheets, scheduling and coordinating meetings/events, tracking calendars, assisting with purchasing and permits, preparing routine correspondence, and supporting project teams with clerical tasks.

Provides administrative support to portfolio managers and research analysts by managing calendars, meetings, conference calls, travel arrangements, expense reports, phone coverage, relationships, and special projects. Requires strong organization, communication, prioritization, multitasking, attention to detail, professionalism, and proficiency with Microsoft Outlook, Excel, and Word.

Provides administrative and front-office support for a property management team. Responsibilities include greeting visitors, answering and routing calls, handling tenant transactions and payments, managing mail and office supplies, supporting tenant access and the Rently process, maintaining electronic and paper records, entering data, and preparing reports. The role also assists with customer inquiries and unlicensed property management activities.

Manages laboratory administration, including customer invoicing, billing queries, accounts receivable support, purchasing, vendor coordination, shipping and receiving paperwork, customer communications, records, audit documentation, office supplies, scheduling, travel, expenses, and onboarding logistics. The role requires accurate follow-through, professional communication, confidentiality, and coordination with lab, management, finance, customers, and suppliers in an on-site laboratory environment.

Provides administrative support to the SCOPE Director, including calendar and email management, task tracking, meeting notes, receipts, metrics spreadsheets, and team communications. Supports team operations, campaign coordination, event logistics, retreat planning, travel, venues, agendas, and organizational projects. Requires strong organization, writing, discretion, remote collaboration, proactive follow-through, and occasional travel.

Provides administrative and scheduling support to multiple otolaryngology providers. Responsibilities include managing complex calendars, coordinating meetings and travel, scheduling and communicating patient appointments across clinic locations, preparing documents and reports, maintaining records, ordering supplies, processing invoices, answering calls, greeting visitors, and coordinating with clinical teams to support efficient clinic operations and patient care.

Provides clerical and administrative support for logistics and warehouse operations. Maintains shipping, receiving, inventory, and bill-of-lading documentation; enters shipment and inventory data into office, ERP, and tracking systems; supports reporting, filing, record verification, and compliance; communicates with accounting, customer service, vendors, and internal teams; and assists the Warehouse Manager with daily administrative tasks.

Provides front-desk reception and administrative support, including answering calls, greeting visitors, processing mail, managing office supplies, troubleshooting equipment, scheduling rooms, arranging catering, organizing files, entering data, preparing presentations, coordinating gifts and shipments, and supporting marketing initiatives and process improvements.

Provides administrative support for RIES and Excavation operations, including communication, scheduling, filing, data entry, estimates, work orders, invoicing, collections, customer orders, timecard review, reception backup, and client coordination. Maintains organized records, supports billing and accounting, communicates across teams, and helps ensure operational tasks meet deadlines and safety requirements.

Provides administrative support to clinical and academic leaders by managing calendars, meetings, travel, correspondence, files, credentialing records, reimbursements, office supplies, and communications. Handles calls and visitors, routes clinically related messages, prepares documents and meeting minutes, and maintains HIPAA compliance. Requires strong organization, communication, problem-solving, discretion, attention to detail, and customer service skills.

Supports building-materials operations through material return authorizations, vendor coordination, customer and supplier credits, cash and bank reconciliations, inventory activities, receiving, office supply management, mail distribution, showroom organization, customer assistance, sales support, training coordination, and store events. Requires strong organization, communication, attention to detail, accounting knowledge, data entry, PC proficiency, analytical ability, and general math skills.

Provides complex administrative support for the College of Health and Human Development’s operations, including parking and access coordination, conference room scheduling, executive calendar support, candidate interview logistics, budget administration, maintenance work orders, website directory updates, inventory, communications, and records management. The role works across departments, supports faculty and staff, maintains confidentiality, and operates on a hybrid schedule with required weekly on-campus work.

Serves as the welcoming first point of contact for clients, visitors, vendors, and employees. Manages phones, reception, conference rooms, calendars, meetings, catering, events, mail, shipments, petty cash, vehicle rentals, licenses, advertisements, and employee programs. Provides notary and general office support while maintaining professional communication, organization, confidentiality, and timely follow-through. The role is fully on-site and includes regular local driving to collect meals, refreshments, supplies, and meeting materials.

Coordinates service technicians, customer requests, project records, documentation, meetings, billing support, proposals, and communications among project managers, field personnel, customers, and vendors. Provides administrative assistance through data entry, filing, reporting, scheduling, and maintaining accurate project files and closeout records. Requires strong organization, customer service, multitasking, communication, and Microsoft Office skills.

Provides confidential administrative support for the Consecrated Life and Societies of Apostolic Life Office. Responsibilities include reception, correspondence, document and records management, meeting coordination, event logistics, report and newsletter creation, data entry, office supply inventory, follow-up, and communication across multiple channels. The role requires strong organization, discretion, writing, computer, and interpersonal skills, along with bilingual Spanish-English proficiency and familiarity with Catholic or diocesan environments.

Provides part-time administrative support to the Diaconate Office, including reception, correspondence, document management, meeting coordination, event logistics, newsletters, spreadsheets, presentations, data entry, inventory, and follow-up. Maintains confidential records and supports internal and external communications while following organizational policies. Requires strong organization, writing, communication, problem-solving, and Microsoft Office skills, plus Spanish-English bilingual proficiency, Catholic standing, reliable transportation, and a valid driver license and insurance.