Top Administrative Assistant Jobs

Provides comprehensive administrative and operational support to an Institutional Client Group Head. Responsibilities include executive calendar, travel and expense management; meeting, conference, event, and presentation coordination; correspondence and documentation; strategic initiative support; and interaction with executive leadership and C-suite clients. The role also uses productivity tools to create documents, presentations, and reports while managing multiple priorities and deadlines.

Provides confidential administrative and executive support, including scheduling, correspondence, meeting coordination, Board meeting minutes, file maintenance, reporting, retreats, physician recruitment logistics, and policy administration. Serves as a liaison for internal and external inquiries, supports licensure surveys, assists patients and families, and manages special projects while maintaining professionalism, organization, discretion, and effective communication.

Provides reception, customer service, calendar and meeting coordination, filing, data entry, document preparation, office supply management, banking deposits, errands, and general administrative support for the owner and management team.

Provides routine administrative support for the Department of Corrections, including correspondence, records maintenance, customer inquiries, appointments, document review, fiscal tasks, coordination, and confidential office functions. The role may also support projects, meetings, training, staff mentoring, and supervision of clerical personnel. This is a full-time, on-site position in Probation and Parole Region II.

Supports multiple financial advisors by preparing client meeting materials, managing calendars, handling client inquiries, coordinating events, maintaining databases, overseeing expenses, arranging travel, supporting reception, ordering supplies, and managing general office tasks. The role requires strong organization, communication, client service, prioritization, and attention to detail in a fast-paced wealth management environment.

Provides complex administrative and secretarial support to senior bank management. Responsibilities include serving as a liaison, preparing correspondence and presentations, managing calendars and appointments, coordinating travel, maintaining expense records, handling billings and disbursements, supporting projects, and adhering to compliance and internal control standards.

Provides front-desk reception and administrative support for the Design Center and other departments. Responsibilities include greeting visitors, answering calls, issuing badges, managing conference rooms and events, ordering meals, maintaining office supplies and inventory, auditing timesheets, tracking PTO, coordinating vendors, preparing reports, accepting deliveries, and supporting the Operations Manager. Requires strong communication, organization, multitasking, and Microsoft Office skills.

Provides administrative support to academic departments, coordinates vendors, events, supplies, mailings, and packages, manages front desk operations and student workers, responds to inquiries, maintains office equipment and purchases, and protects confidential information while ensuring a welcoming departmental environment.

Provides administrative support for alumni engagement, including calendar and meeting scheduling, travel logistics, expense reconciliation, data entry, reporting, budget tracking, customer service, event registration, and preparation of event materials. Maintains alumni and donor records, responds to inquiries, coordinates with internal and external stakeholders, and supports a fast-paced team while managing competing priorities.

Provides clerical and administrative support to the Vice President of Sales and local sales organization. Responsibilities include correspondence and report preparation, email and phone screening, travel arrangements, meeting and food show coordination, file maintenance, CRM updates, promotional and commission reporting, spreadsheet tracking, supply ordering, and general administrative assistance. The role requires strong Microsoft Office skills, accurate typing, organization, discretion, communication, and the ability to manage multiple priorities.

Provide front-desk, reception, secretarial and operational support for an OB/GYN office. Serve as liaison among patients, staff, and physicians; implement office processes; perform scheduling, documentation, and basic computer tasks while maintaining patient confidentiality.

Provide administrative support to partners and teams, prepare client deliverables, coordinate meetings, events, and travel, manage reporting and invoicing, maintain operational documentation, train staff on firm systems, and support practice-area and Chicago office operations.

Provides confidential, high-level administrative support to the President, including inbox and complex calendar management, domestic and international travel coordination, expense reconciliation, meeting notes, correspondence drafting, document preparation, and ad hoc projects. Requires strong judgment, discretion, organization, communication skills, autonomy, and proficiency with office, scheduling, travel, and expense tools.

Provides office and administrative support for Liquid Waste supervision, including data entry, filing systems, calendar management, subcontractor records, certified payroll validation, reporting, and socioeconomic program support. Uses Microsoft Office, FileMaker Pro, Puridiom, Costpoint, and EDWS Documentum while managing multiple priorities, communicating issues, and following office, safety, and security procedures.

Provides onsite administrative support for a property management office. Responsibilities include serving residents, vendors, and staff; managing communications, records, work orders, meetings, reports, notices, move-ins, move-outs, invoices, payments, supplies, and special projects. The role requires proficiency with property management and office software, strong organization and communication skills, confidentiality, professionalism, and the ability to multitask independently in a fast-paced environment.

Provides office and administrative support to the Hotel Operations Department, ensuring orderly daily operations and completing clerical functions. Requires strong organization, communication, independence, and adherence to established procedures.

Supports a Regional Director by managing client portfolios, calendars, meetings, travel bookings, charter reservations, supplier relationships, flight oversight, facilities operations, and administrative finance tasks. The role requires strong communication, negotiation, problem-solving, organization, multitasking, Microsoft Office proficiency, and the ability to work effectively under pressure.

Provides administrative and operational support to a university department, including budget monitoring, financial transaction processing, grant and contract administration, reporting, audits, faculty support, ticket management, seminar coordination, speaker arrangements, facilities support, and onboarding. The role requires strong organization, communication, writing, attention to detail, multitasking, independence, and teamwork.

Provides front-desk, clerical, documentation, and office support for logistics teams. Responsibilities include handling calls and visitors, assisting customers and vendors, managing mail, invoices, supplies, meetings, and shipments, and uploading customs and shipping documents into AS/400. The role also supports bills of lading, check deliveries, office events, and general logistics administration.

Oversee patient check-in, registration, and checkout processes at an onsite infusion clinic. Verify charts, update demographics and eligibility, maintain current forms, address patient and family concerns, route questions and complaints, analyze administrative operations and resource utilization, assist with Medic system issues, and ensure cash-control policies are followed.

Provides administrative, organizational, and coordination support to the Project Controls Manager and team. Responsibilities include calendar and meeting management, document preparation, file and records maintenance, meeting minutes and action tracking, communication coordination, cost data support, procurement and contract administration, office logistics, and onboarding assistance. The role requires strong organization, communication, attention to detail, Microsoft Office proficiency, and U.S. citizenship.

Provides high-level confidential administrative support to the President/CEO, managing calendars, communications, appointments, travel itineraries, meetings, expenses, invoices, presentations, and sensitive information. Coordinates with executive assistants, internal departments, community partners, and stakeholders; provides front desk coverage and supports events. Requires strong organization, judgment, communication, professionalism, discretion, and flexibility in a fast-paced healthcare organization.

Provides executive, operational, financial, HR, committee, event, and program support to the Associate Dean and Office of Education and Social Equity. Manages calendars, workflows, confidential records, budgets, reconciliations, Workday transactions, meetings, events, student inquiries, and equity-focused initiatives. Requires strong organization, communication, judgment, analytical skills, confidentiality, and the ability to coordinate multiple priorities across university stakeholders.

Provides administrative and technical support for the Controller’s Division, including invoice processing, meeting coordination, audit logistics, personnel documentation, compliance reporting, and office support. Coordinates the bank’s travel program, books business travel, manages agency and vendor relationships, negotiates discounts, and maintains travel policies. Also supports managers’ projects, divisional events, and other administrative needs while handling multiple priorities independently and accurately.

Supports multiple construction project managers by coordinating project documentation, submittals, contracts, purchase orders, change orders, RFIs, ASIs, meeting minutes, closeout materials, database updates, filing, calls, and project-related deliveries. The role requires strong organization, multitasking, communication, prioritization, deadline management, construction-industry knowledge, and an acceptable motor vehicle record.