Top Administrative Assistant Jobs

Provides administrative support for federal maintenance operations, including travel, calendars, timekeeping, scheduling, resource coordination, records, mail, reception, workforce reporting, PPE and tool tracking, key and FOB control, audits, and meeting coordination. The role requires accurate documentation, confidentiality, strong communication, organization, multitasking, and independent work at a federal customer site.

Provides high-level administrative support to executives and departments, including preparing presentations, memos, correspondence, coordinating office tasks, managing priorities, and supporting continuous process improvement. Requires strong communication, organization, judgment, multitasking, customer service, and Microsoft Office proficiency. Works in an office environment during store business hours, with possible nights, weekends, and holiday work.

Provides administrative support in a field office, including front-desk coverage, phone and mail handling, job creation and file maintenance, vendor compliance, accounts payable and receivable, payment deposits, statement reconciliation, payroll review, and customer record management.

Provides administrative support for the Health Information Management department, including answering calls, greeting patients and visitors, coordinating communications and events, and maintaining confidentiality. Processes medical information requests according to hospital policies and applicable laws. Requires strong communication, organization, analytical, multitasking, interpersonal, and customer-service skills, along with familiarity with medical terminology and proficiency in Microsoft Office, databases, and PDF software.

Provides administrative, operational, and organizational support to merchandising executives and a buying office. Responsibilities include calendar and meeting coordination, travel and expense arrangements, correspondence, reporting, records management, confidential communications, workflow coordination, and administrative project oversight. The role also researches solutions, collaborates across departments, updates procedures, and provides guidance to associates in a hybrid corporate environment.

Provides customer service to clients and employees, maintains accurate records, enters and modifies CRM data, prepares and distributes documents, supports team operations, and communicates with federal and state tax authorities. The role requires strong organization, attention to detail, communication skills, and proficiency with Microsoft Office and Google Suite.

Provides administrative and customer service support to clients, employees, and leadership. Responsibilities include maintaining accurate CRM records, entering and modifying data, preparing and distributing documents, operating a multi-line phone system, supporting team initiatives, and communicating with federal and state tax authorities. Requires strong attention to detail, communication skills, Microsoft Office and Google Suite proficiency, and a high school diploma or equivalent.

Provides administrative support to department leaders by coordinating schedules, meetings, office events, documents, correspondence, reports, databases, and front-desk activities. The role requires document scanning and uploading, phone support, proofreading, confidential communication, multitasking, customer service, and timely delivery of information in a fast-paced professional office environment.

Supports senior Corporate Finance leaders by managing calendars, meetings, travel, documents, expenses, invoices, subscriptions, and corporate credit card administration. Coordinates reporting, audits, signatures, vendors, and company-wide administrative programs while handling confidential information and shifting priorities. Requires strong organization, communication, discretion, follow-through, executive support skills, and proficiency with Microsoft Office tools.

Provides administrative support for a Redwood City office five days per week. Responsibilities include planning office events, supporting office culture, coordinating with company administrators, managing mail and packages, maintaining kitchen and conference rooms, assisting with insurance certificates and invoice documentation, and handling miscellaneous office projects. The role requires strong organization, communication, Microsoft Office proficiency, and 1–3 years of administrative experience.

Provides administrative support through phone and email communication, data entry, filing, estimate follow-up, employee onboarding, personnel file maintenance, English-Spanish translation, and light accounting tasks such as invoicing and accounts payable. The role requires coordinating with customers, vendors, and employees while managing multiple priorities in a fast-paced environment.

Provide administrative support for accounts payable and payroll processes: review field time, prepare weekly payroll data in Excel, create and update work orders and project data in Oracle JDE, run reports, code credit card receipts, communicate with vendors, and back up billing personnel. Work collaboratively with project managers, field personnel, and the admin team to ensure accurate project and payroll records.

Provides independent administrative support for NIA/LBN laboratory operations, including travel coordination, correspondence, records, files, equipment, supplies, purchase requests, personnel packages, manuscript editing, and seminar or conference logistics. Serves as a point of contact for lab staff, visitors, and invited speakers; manages office priorities, mail, and administrative procedures. Supports domestic, foreign, sponsored, and local travel arrangements and assists with records management.

Provide high-level administrative support to Asset & Wealth Management executives: manage complex calendars, calls, meetings, domestic and international travel, events, expense processing, onboarding/offboarding, and prepare/edit presentations and documents while maintaining confidentiality and professional communication across senior stakeholders.

Provides administrative and clerical support to Finance and Information Technology Services. Responsibilities include office systems management, program logistics, project and meeting coordination, scheduling, attendance tracking, note-taking, filing, document and meeting preparation, research, report development, communications, and constituent stewardship. The role supports senior leadership, collaborates across departments, and requires occasional early morning and evening work in a hybrid setting.

Provides part-time administrative support across HR, mortgage licensing, accounting, IT, and office operations. Maintains confidential employee, licensing, financial, and technology records; tracks regulatory deadlines; assists with onboarding, accounting documentation, vendor coordination, user access, hardware assets, calendars, reports, and general office administration. The role requires strong organization, attention to detail, communication, follow-through, and discretion while working primarily in person.

The Sr. Administrative Assistant supports departmental operations through clerical tasks, data analysis, scheduling, travel arrangements, and effective communication.

Provides clerical and administrative support for a senior living community, including filing, scanning, copying, data entry, spreadsheet maintenance, mail handling, scheduling interviews, processing HR and payroll documents, invoice submission, supply management, and visitor assistance. Maintains confidentiality and follows HIPAA requirements while supporting residents, families, visitors, department heads, and management. Answers phones, coordinates access items, supports resident sign-out procedures, attends required training, and completes special assignments.

Provides administrative support to investment banking deal teams, including calendar management, domestic and international travel coordination, expense processing, meeting and meal arrangements, document preparation, shipping, contact research, Salesforce deal tracking, and marketing list maintenance. The role requires strong organization, attention to detail, multitasking, deadline management, overtime availability, and willingness to work primarily in the office.

Provides high-level administrative support to four Senior Directors and their Immunology Medical Affairs teams. Responsibilities include calendar and meeting management, travel and expense coordination, event planning, recruiting coordination, onboarding and offboarding support, document and repository management, and maintaining organizational materials. The role collaborates across franchise teams, supports onsite and offsite activities, and requires discretion, organization, communication skills, and the ability to manage competing priorities independently in a fast-paced environment.

Provide high-level administrative support to senior Medical Affairs leaders including extensive calendar management, travel and expense coordination, event planning and execution, recruiting support, onboarding/offboarding, document and SharePoint management, and cross-team collaboration. Serve as a proactive, confidential liaison ensuring timely follow-up and smooth departmental operations.

Provides clerical and administrative support for a residential community, including filing, scanning, data entry, correspondence, scheduling interviews, processing HR and payroll documents, handling invoices, managing supplies, routing calls and mail, greeting visitors, and assisting residents and families. Maintains confidentiality and follows HIPAA, company, safety, and emergency procedures while supporting the Executive Director and department heads.

Provides administrative and medical office support in a secure healthcare facility. Responsibilities include correspondence, report and payroll documentation, records management, meeting minutes, scheduling, calendar maintenance, communication with healthcare and correctional staff, confidentiality, compliance, and support for departmental operations and quality initiatives.

Provides executive administrative support to bank leaders by managing calendars, travel, meetings, communications, expenses, data, reports, presentations, and confidential stakeholder requests. Prioritizes competing business needs, resolves complex issues, coordinates deliverables, and uses office technologies to improve administrative efficiency.

Provides administrative support to Treasury Services executives and staff through calendar management, travel coordination, meeting and event support, purchasing, expense reconciliation, document preparation, records management, reporting, and communication updates. Maintains confidentiality, coordinates guests and facilities, supports other administrative assistants, and trains less experienced staff. The role is onsite in Omaha with limited remote flexibility.