Top Administrative Assistant Jobs

Provides complex administrative, logistical, and operational support to Vice President-level executives. Responsibilities include calendar and travel management, executive communications, presentations and reports, confidential information handling, event coordination, budget and expense support, onboarding assistance, stakeholder liaison duties, and project organization. The role requires strong judgment, discretion, planning, communication, and advanced Microsoft Office skills in a matrixed corporate environment.

Provides administrative support for hotel sales operations, including maintaining sales systems and databases, preparing reports, proposals, contracts, and RFP responses. Reviews and qualifies incoming sales inquiries, routes leads to sales managers, coordinates property visits and amenity deliveries, and supports events, customer engagement activities, meetings, and departmental projects.

Provides senior-level administrative support to executives within the Workplace Technology organization. Responsibilities include complex calendar management, confidential communications, domestic and international travel coordination, invoice and expense processing, event planning, relationship management, document organization, and preparation of reports and presentations. The role requires strong organizational, communication, discretion, Microsoft Office, and prioritization skills, with five days per week in the office.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, team event planning, communication, and administrative problem-solving. Acts as an executive gatekeeper and team ambassador while coordinating with other administrative assistants. Requires strong judgment, adaptability, organization, communication, and proficiency with Microsoft Office or Google Workspace. Preferred experience includes executive assistance, multi-executive calendar management, event planning, AI tools, and video conferencing technology.

Supports multiple senior executives by managing complex calendars, coordinating travel and expense reports, organizing team meetings and events, disseminating information, and fostering collaboration. The role requires strong judgment, adaptability, communication, organization, and multitasking skills in a fast-paced environment.

Provides senior-level administrative and operational support to CTO leadership, including complex calendar management, domestic and international travel, expenses, meetings, events, leadership visits, site coordination, and workplace activities. Partners with executive assistants, communications, facilities, technology support, and other stakeholders to coordinate logistics, resolve conflicts, manage confidential information, and ensure an organized office experience.

Provides administrative support to the Sales and Marketing Team, including word processing, data entry, filing, copying, telephone and email communication, correspondence, guest assistance, travel booking, and special projects. The role requires strong organization, communication, multitasking, and hospitality skills while supporting department managers and delivering positive guest experiences.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, meeting and event planning, communication, and team activities. Acts as an executive gatekeeper and team ambassador while solving administrative issues proactively, managing changing priorities, and fostering collaboration. The role requires strong organization, judgment, communication, adaptability, and proficiency with office productivity, collaboration, video-conferencing, and AI tools.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, meeting and event planning, communications, and team activities. Acts as an executive gatekeeper and team ambassador, prioritizing changing demands, solving problems independently, and fostering collaboration. Requires administrative experience, proficiency with Microsoft Office or Google Workspace, strong organization, communication, adaptability, and attention to detail.

Provide high-level administrative support to multiple legal executives: manage complex calendars, coordinate travel and expenses, plan meetings and team events, handle communications and information flow, and act as a team ambassador to ensure efficient, organized operations.

Provides comprehensive executive administrative support to a Vice President, including complex calendar management, domestic and international travel coordination, meeting logistics, note-taking, PowerPoint materials, expense reporting, records management, and office coordination. The role requires discretion, sound judgment, exceptional organization, responsiveness, and the ability to manage competing priorities while working with executives and stakeholders in a matrixed enterprise environment.

Provide high-level administrative support to US Wealth Management: manage complex calendars, calls, meetings, domestic/international travel, events, expense processing, onboarding/offboarding, executive communications, and prepare/edit spreadsheets and presentations while maintaining confidentiality and interacting with senior leadership.

Supports multiple executives in a fast-paced environment by managing complex calendars, coordinating meetings and events, arranging travel, preparing expense reports, drafting business communications, organizing supplies, and handling general administrative tasks. The role requires strong communication, organization, adaptability, discretion, and problem-solving skills while serving as a key liaison between executives and administrative teams.

Supports multiple executives by managing complex calendars, travel arrangements, expense reports, meetings, events, communications, and administrative projects. Coordinates conference rooms, catering, audio/video services, supplies, and team activities while maintaining strong relationships across the organization. Requires strong organization, adaptability, problem-solving, written communication, and proficiency with office productivity and videoconferencing tools.

Provides confidential, high-level administrative support to senior healthcare executives, including calendar and departmental assistance, correspondence, meeting minutes, project coordination, reporting, and research. May supervise and train clerical staff while managing multiple concurrent tasks. Requires strong communication, organization, English proficiency, and proficiency with Microsoft Office, Visio, SharePoint, and Adobe.

Provides comprehensive executive and office administration for senior leaders and departments. Responsibilities include managing complex calendars, coordinating domestic and international travel, organizing meetings and events, preparing materials and minutes, tracking action items, handling confidential information, supporting office and facility needs, assisting visitors, drafting communications, and providing committee and project support.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, team events, information distribution, and relationship building. The role requires strong organization, communication, judgment, adaptability, multitasking, and proficiency with office productivity and collaboration tools.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, team events, information sharing, and relationship building. Acts as an executive gatekeeper and team ambassador while solving problems independently in a fast-paced environment. Responsibilities require strong communication, organization, adaptability, discretion, attention to detail, and proficiency with office productivity, collaboration, video conferencing, and AI tools.

Provides high-level administrative support to a senior executive in a fast-paced commercial and investment banking environment. Responsibilities include managing communications and complex calendars, coordinating meetings and presentations, maintaining organizational documents, tracking priorities, recording meeting takeaways, arranging domestic and international travel, and providing general office support. The role requires discretion, organization, strong communication, Microsoft Office proficiency, and effective management of competing priorities.

Provides administrative support to the Food & Beverage Team, including word processing, data entry, filing, copying, phone and email communication, correspondence, guest interactions, travel arrangements, and special projects.

Provides administrative support for the hotel sales department through word processing, data entry, filing, copying, telephone and email communication, correspondence handling, guest interactions, manager travel arrangements, and special project assistance.

Provide high-level administrative support to Commercial & Investment Banking executives: manage complex calendars, screen calls, coordinate domestic and international travel and events, process invoices and T&E, assist onboarding/offboarding, produce professional communications, and prepare/edit spreadsheets and presentations.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, meeting and event planning, information sharing, and team relationship-building. Acts as an executive gatekeeper and team ambassador while managing shifting priorities, solving problems independently, coordinating with administrative colleagues, and maintaining clear, professional communication. The role requires strong organizational skills, attention to detail, adaptability, and proficiency with office productivity, collaboration, and AI tools.

Provides executive administrative support for the Consumer Retail team by managing complex calendars, calls, meetings, travel, events, invoices, expenses, onboarding, documents, communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, proficiency in Microsoft Office, and the ability to manage competing priorities while supporting senior management.

Provide high-level executive support to senior Commercial & Investment Banking leadership: manage complex international calendars and travel, coordinate senior meetings and large events, prepare agendas and materials, track priorities and meeting takeaways, draft communications, and provide general office and floor support in a fast-paced, on-site environment.