Top Operations & Support Jobs

Receives, scans, tracks, reconciles, and processes collateral files, loan documents, mail, and shipments. Performs document quality checks, maintains accurate logs, manages undeliverable addresses, and prepares outbound packages. The role requires meeting productivity and accuracy standards while protecting confidential information and working effectively in a fast-paced office environment.

Supports the Specialty Corporate Trust team by partnering with Relationship Managers and coordinating client account updates, system setups, note transfer documentation, audit confirmations, record keeping, and system maintenance. Reviews shared mailbox requests, prioritizes high-volume activities, resolves operational issues, manages processing risks, and serves as a liaison between Bond/Loan Operations and Relationship Managers.

Administer document control systems and workflows across infrastructure projects. Responsibilities include managing submissions, metadata, revisions, approvals, records retention, audits, dashboards, reporting, training, archiving, and compliance. The role coordinates with contractors, consultants, government personnel, and project teams to ensure documents remain accurate, traceable, secure, accessible, and compliant with contractual, regulatory, quality, FHWA, and FTA requirements.

Supports AI, automation, process improvement, and financial systems initiatives for university operations. Responsibilities include documenting business processes, gathering requirements, analyzing data, supporting solution design and testing, coordinating stakeholders, assisting with Oracle E-Business Suite Financials, tracking project activities, researching emerging technologies, and supporting implementation and user adoption.

Support reverse-recruiting clients through onboarding, weekly progress updates, expectation management, issue resolution, and coordination with coaches, recruiters, and operations. Maintain accurate CRM records and ensure clear communication regarding timelines and deliverables.

Provides administrative and clerical support, manages calendars and records, prepares documents, and responds to communications. Supports sales through lead generation, customer outreach, CRM maintenance, lead qualification, scheduling, sales materials, and performance tracking. The role requires strong organization, communication, multitasking, customer interaction, and familiarity with office productivity and CRM tools.

Provides general administrative and office support, including answering phones, scheduling meetings, maintaining files and records, processing confidential information, managing office supplies, performing data entry, preparing correspondence and reports, and supporting routine communications. Requires a high school diploma, administrative or accounting experience, proficiency with Microsoft Office applications, and familiarity with standard office equipment.

Supports the Founder with inbox, calendar, meeting preparation, follow-ups, travel, reservations, events, and content coordination. Partners with the People team on contracts, recruiting, candidate screening, process improvements, documentation, research, and team projects. The role requires strong organization, discretion, communication, initiative, technology fluency, and availability online from 12–5pm CET. It offers a growth path into a Founder's Associate position.

Leads undergraduate recruitment and outreach for Southern California and other assigned regions. Manages high school, counselor, community college, and organizational partnerships; plans recruitment events; evaluates first-year and transfer applications; supports prospective students through enrollment; develops communications, reports, and data-informed strategies; and contributes to admissions policy, operations, training, and leadership. The role requires extensive domestic and occasional international travel and may include future supervisory responsibilities.

Provides academic technology, audiovisual, digital media, and instructional technology support for faculty, staff, students, classes, meetings, and events. Manages equipment intake, inventory, loaner pools, scheduling, troubleshooting, maintenance, and billing coordination. Supervises and trains 50–60 student staff, assigns daily work, and handles escalated issues. Supports Zoom, Panopto, classroom capture, streaming, media production, and campus learning spaces while collaborating on technology planning, service improvements, and project delivery.

Administer and support the university’s Canvas LMS and integrated instructional technologies. Consult with faculty on technology-enhanced teaching, troubleshoot issues, create documentation and multimedia learning resources, train users, manage vendor integrations, and facilitate faculty development workshops. The role also coordinates educational technology projects, evaluates emerging tools, and promotes effective technology use across online, hybrid, and blended courses.

Coordinates parish liturgies, sacramental celebrations, ministry volunteers, clergy and staff schedules, church supplies, event logistics, records, communications, and diocesan activities. Manages arrangements for baptisms, weddings, funerals, Masses, retreats, and special celebrations; oversees liturgical ministries and sacred-space preparation; maintains inventories, calendars, reports, and sacramental documentation. Requires flexibility for early mornings, evenings, weekends, and Holy Days.

Completes an intensive rotational development program across warehouse and logistics, sales, operations, project management, energy solutions, and automation. Responsibilities include customer service, product and sales development, inventory and profitability analysis, project coordination, quotations, lighting audits and layouts, EV and datacom prospecting, and vendor communication. The program is designed to prepare participants for future commercial roles in sales, operations, procurement, marketing, or project management.