Top Operations & Support Jobs

Provides administrative support for employee CARES programs, including grant application review, counseling invoice processing, scholarship administration, event registration, data tracking, record maintenance, and confidential information handling. The intern also supports reporting, special projects, and general program coordination for employees and their families.

The Senior Administrative Assistants will support investment professionals by performing complex administrative duties, scheduling meetings, managing calendars, handling travel arrangements, and coordinating logistics for investment meetings, ensuring confidentiality and proactively addressing the needs of their managers in a fast-paced environment.

Performs alpha-numeric data entry from specimen requisitions into a laboratory information system, verifies and corrects entries, prepares outbound mail, coordinates paperwork for high-risk patients, and runs reports to resolve missing or incomplete specimen information. The role is part-time, on-site, and requires working in a clinical laboratory environment with personal protective equipment.

Coordinate and confirm appointments between clients and security professionals; answer calls, emails, and messages; manage scheduling software and availability; send reminders and follow-ups; maintain accurate records; protect confidential client information; provide professional customer service.

Provide technical and product support through inbound calls, outbound calls, and email. Troubleshoot basic customer issues, triage and manage requests, follow up on cases, and collaborate with internal teams to resolve problems efficiently. The role emphasizes strong communication, customer satisfaction, technology adaptability, and learning product expertise. Training is conducted onsite at the company headquarters, with full-time weekday hours.

Supervises branch operations for home medical equipment distribution, including logistics, inventory control, purchasing, compliance, patient service resolution, equipment maintenance, and delivery performance. Leads hiring, onboarding, training, coaching, and staff evaluations while coordinating with healthcare providers, referral sources, and regional leadership. Supports patient safety, confidentiality, emergency equipment resolution, regulatory adherence, and on-call coverage.

Supports daily operations across inventory, order management, internal communications, sales, and warehouse coordination. Monitors account timelines, resolves issues, responds to clients, documents procedures, and identifies process improvements. The role requires strong organization, communication, attention to detail, initiative, and the ability to prioritize under pressure in an in-person environment.

Handles daily billing and repair-order processing in Dealertrack, including obtaining and entering purchase orders, closing orders to the correct accounts and accounting periods, and maintaining records. Forwards schedules, tracking logs, and bills to the Norman office; files documents and correspondence; performs copying and clerical support; and maintains a professional work area. The role requires occasional physical activity and a valid driver’s license for dealership-related errands.

Provides high-level administrative and operational support to the university president, Cabinet members, and executive office. Manages complex calendars, travel, meetings, board activities, communications, records, budgets, and action-item follow-through. Serves as a confidential liaison among university leadership, trustees, institutional constituents, and external organizations. Supports executive events, fundraising engagement, special projects, and technology-enabled office efficiency. May supervise student workers and occasionally work evenings or weekends.

Provides omnichannel customer support for e-commerce customers, including purchasing guidance, order assistance, product troubleshooting, warranty coordination, and repair services. Documents cases in CRM and ticketing systems, develops knowledge materials, trains teams, analyzes support trends, and recommends process improvements. Requires advanced sewing and crafting knowledge, strong technical troubleshooting, communication skills, and experience with platforms such as Gorgias, Shopify, Microsoft Office, and SharePoint. This is a temporary hybrid role in Nashville.