Top Office Manager Jobs

Part-time onsite Office Coordinator supporting daily Kansas City office operations. Responsibilities include front desk coverage, opening and closing procedures, supply ordering, shared-space upkeep, event and meeting logistics, vendor and maintenance coordination, mail handling, scheduling, facilities documentation, budget support, and general administrative projects.

Provides office management, administrative, and project support for an engineering consulting branch. Responsibilities include preparing technical deliverables, coordinating recruiting and office events, supporting client and business development activities, managing vendors and facilities, tracking projects and opportunities, coordinating travel and meetings, maintaining records, and providing reception and communications support.

Leads Corporate Affairs operations, organizational planning, governance, workforce planning, change management, budgets, executive and board communications, and high-visibility cross-functional initiatives. Supervises and develops a team while partnering with senior leaders to translate priorities into actionable plans, strengthen employee engagement and culture, and improve organizational effectiveness. Requires sound judgment, strong communication, project management, and the ability to manage sensitive information and emergency assignments.

Lead technically complex strategic initiatives from inception through execution within BlackRock’s Aladdin Platform. Build project roadmaps, define deliverables and KPIs, manage risks, coordinate cross-functional technical and business teams, and engage senior stakeholders through forums and steering committees. The role requires translating business goals and complex datasets into executive-level narratives while driving scalable solutions, accountability, collaboration, and continuous improvement.

Leads executive office operations and provides high-touch support to the President and Board. Oversees calendars, travel, governance, meetings, staff, budgets, vendors, facilities, and confidential communications. Coordinates enterprise projects and executive planning while establishing operating rhythms, metrics, and quality controls. Modernizes workflows through Microsoft 365, automation, and generative AI, ensuring secure and effective adoption.

Leads strategy consulting initiatives for pharmaceutical and life sciences clients, focusing on customer experience, journey mapping, segmentation, customer data management, and engagement strategies. Manages client accounts, project planning, budgets, execution, stakeholder relationships, quality, and timelines. Coaches and mentors consulting teams while identifying opportunities for business growth and driving data-informed customer-centric improvements.

Lead client engagements to design and implement customer-centric sales strategies and journey maps. Manage teams, budgets, and client relationships while using CRM and customer analytics to drive growth, measure satisfaction, and coach staff to meet quality standards.

Provides comprehensive executive, personal, and office management support to the CEO. Responsibilities include complex calendar and travel coordination, expense and bill management, document organization, confidential correspondence, vendor and facilities management, meeting and event coordination, front-desk coverage, and office communications. The role requires discretion, initiative, strong organization, excellent communication, and full-time commuting to Tysons Corner or McLean, Virginia.

Supports the Front Office Manager by overseeing daily front desk, valet, guest services, and lobby operations. Manages check-in and check-out, serves as Manager on Duty, trains and leads staff, assists with hiring, resolves guest concerns, monitors feedback, and ensures service, safety, cleanliness, and confidentiality standards. Requires flexibility for varied shifts and occasional travel for meetings.

Leads Scot Forge’s PMO, overseeing governance, complex customer programs, strategic initiatives, and new product development. Directs schedules, budgets, resources, risks, and stakeholder communications while aligning operations, engineering, sales, supply chain, quality, finance, customers, and executives. Builds PMO processes, develops talent, and mentors program and project management professionals to improve execution and support enterprise growth.

Manages the assisted living community’s business office, including communications, resident billing, accounts receivable and payable, petty cash, financial records, payroll, hiring paperwork, employee records, compliance documentation, supplies, and clerical operations. Supports residents, families, vendors, regulatory agencies, and staff while maintaining confidentiality and HIPAA compliance. Acts for the Administrator or Executive Director when absent and helps ensure quality care, regulatory compliance, and smooth community operations.

Manage accounting, payroll, accounts payable and receivable, payroll compliance, benefits administration, employee records, onboarding, vendor relationships, and office operations. The role requires accurate financial processing, certified payroll and union reporting, regulatory compliance, and independent coordination with employees, vendors, insurance providers, and leadership.

Supports the HomePlus program’s administrative and operational functions. Responsibilities include assisting program leadership, managing inventory and supplies, coordinating furniture purchases, processing rent payments, invoices, and checks, maintaining YARDI records and tenant files, preparing reports, and updating administrative documents. The role requires strong organization, communication, confidentiality, computer proficiency, and the ability to manage multiple priorities in a supportive housing environment.

Leads and supports office sales and service teams, manages daily operations, handles invoicing, scheduling, data entry, supplies, equipment, performance reporting, and employee paperwork. The role requires strong organization, communication, Microsoft Office proficiency, staff management experience, and the ability to work independently in a fast-paced environment.

Provides administrative, customer service, scheduling, dispatch, invoicing, compliance, payment, document management, and general office support for branch operations. Coordinates technicians and customer communications, maintains service records, processes transactions, supports facility vendors, and assists with events and administrative projects. Requires strong organization, accuracy, communication, customer service, and proficiency with Microsoft Office; Salesforce or ERP experience is preferred.

Manages plant administrative, accounting, load scheduling, inventory tracking, invoice processing, purchase orders, reporting, and reconciliation activities. Records inbound and outbound shipments, resolves load and invoice discrepancies, supports scale administration, and ensures required documentation and safety procedures are followed. The role works closely with the Plant Manager and may support operations or accounting advancement opportunities.

Manage daily headquarters and executive office operations, facilities, supplies, budgets, records, events, meetings, travel arrangements, and administrative projects. Serve as the liaison between executives, office staff, and cross-functional teams while maintaining a professional, organized workplace. Support leadership and HR with presentations, reports, policies, procedures, and confidential information. The role requires strong organization, communication, discretion, adaptability, and proficiency with workplace collaboration tools.

Assists with front office operations as Manager on Duty, leads Guest Journey Ambassadors, oversees check-in and check-out, resolves guest concerns, coordinates requests across departments, provides local recommendations, supports luggage services, and delivers personalized guest experiences. The role also includes team training, coaching, feedback management, and maintaining service excellence while working varied hours, weekends, and holidays.

Manages daily clinic business operations, office services, staffing, schedules, supplies, patient registration, billing, coding, revenue capture, and regulatory compliance. Supervises, hires, trains, coaches, and evaluates office staff; resolves patient concerns; monitors performance metrics; coordinates communication with providers and leadership; supports process improvement, cross-training, inventory management, and service quality across one or more clinic locations.

Own ambiguous, high-impact strategic and analytical questions for the CEO, including marketplace economics, pricing, growth, market entry, partnerships, and competitive intelligence. Build business cases, recommendations, board and investor materials, and cross-functional execution plans. Drive CEO priorities to completion, improve workflows through data and AI, and support strategic decision-making in a fast-growing EV fintech marketplace.

Supports daily operations of a manufactured housing community by answering phones, maintaining resident and vendor files, performing data entry and bookkeeping, processing tenancy applications, enforcing community rules, and helping maintain a clean, safe, and code-compliant environment.

Manages front-office operations for a dental surgical practice, including scheduling, records, insurance verification, billing, coding, collections, compliance, and administrative staff supervision. Welcomes patients, coordinates with surgical teams, vendors, and insurers, supports budgeting and financial reporting, and contributes to marketing activities. Ensures a positive patient and staff experience while maintaining confidentiality and regulatory compliance.

Manages daily office operations, administrative workflows, facilities, vendors, budgets, client service, communications, events, and workplace standards. Leads administrative assistants and receptionists, ensures office coverage, conducts performance reviews, supports onboarding and firm initiatives, and partners with leadership on operational priorities. Requires strong organization, discretion, communication, project management, and change-management skills, plus Microsoft 365 proficiency and willingness to work primarily in-office.

Manages the hotel front office, including Front Desk, Guest Services, reservations, and Night Audit. Oversees guest service standards, department budgets, profitability, financial controls, security, occupancy, and Hilton brand compliance. Leads hiring, training, supervision, and employee development while resolving guest concerns and coordinating with other hotel departments. Prepares reports, attends meetings, and ensures adherence to company and hotel policies.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.