Top Office Manager Jobs

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Manages hotel front office operations, including front desk, reservations, guest services, concierge functions, night audit, billing, cash handling, deposits, bookkeeping, reporting, and online booking systems. Supervises, recruits, trains, and schedules front office staff; coordinates rate management and collections; ensures guest satisfaction and compliance with hotel procedures. Serves as Manager on Duty and covers front desk shifts as needed.

Manages bookkeeping and business office functions for a nursing facility, including payment resources, guardian documentation, resident trust funds, and long-term care billing. Provides secretarial support and handles billing involving Medicare, Medicaid, PPS, managed care organizations, and private insurance.

Oversees daily office administration, facilities coordination, vendor relationships, workplace services, supplies, budgets, employee and visitor support, onboarding logistics, events, communications, records, meetings, travel arrangements, and expense reporting. The role ensures an organized, safe, efficient, and professional office environment while supporting leadership and cross-functional teams.

Manage daily office operations and serve as the primary client contact for a photography studio. Responsibilities include client onboarding, scheduling, CRM and file maintenance, task tracking, client communications, procedure improvement, issue resolution, and coordination with the owner and studio team. The role also provides occasional styling support after training in an on-site, client-facing environment.

Manages front-office operations at a collision service center, including teammate support and training, payroll and HR recordkeeping, accounts payable and receivable, cash handling, and customer service. Ensures consistent adherence to company procedures through monitoring and training. Requires customer-facing experience, accounting and payroll experience, software proficiency, communication skills, adaptability, a valid driver’s license, and eligibility for company insurance coverage.

Manages office administration, accounts payable, vendor payments, supplies, records, front office operations, HR support, recruiting coordination, training records, meetings, and visitor and mail services. Maintains organized administrative systems, prepares documents and reports, handles calls and visitors, and supports purchasing and department heads. Requires prior office or administrative experience, a high school diploma, Microsoft Office and Excel knowledge, strong organization, attention to detail, and problem-solving ability.

Leads IT PMO governance, portfolio prioritization, roadmap planning, executive reporting, risk management, resource coordination, vendor oversight, and cross-functional technology programs. Supervises and coaches IT project managers, establishes delivery standards, manages Agile and hybrid methodologies, and drives change management and process improvement. Requires extensive technology portfolio experience, healthcare IT knowledge including Epic EMR, and familiarity with enterprise platforms, security, data integration, and vendor implementations.

Manages back-office operations for a medical spa, including inventory and vendor ordering, operational reporting, KPI tracking, staff scheduling, payroll review, HR administration, compliance documentation, office supplies, facilities coordination, and administrative projects. The role supports the Practice Manager and requires discretion, strong organization, independent execution, and proficiency with spreadsheets and scheduling or POS systems.

Manages oncology practice operations and front-office functions, including staffing, scheduling surgical procedures, insurance authorizations, patient preparation, compliance, reporting, and coordination across multiple sites. Oversees staff and operational systems, develops policies and procedures, supports financial and strategic planning, and ensures accreditation and organizational standards are met.

Manages daily operations for one or more office-services sites, leading teams and ensuring contract, SLA, audit, and customer-service compliance. Oversees recruiting, staffing, training, performance management, retention, succession planning, and employee development. Drives process improvement, change management, issue resolution, reporting, customer presentations, and business reviews. Collaborates with sales and internal stakeholders on pricing, invoicing, service delivery, and workflow enhancements while supporting profitable growth and customer satisfaction.

Manage daily operations for a medium-to-large office services site and lead a sizable team. Oversee contract compliance, service-level performance, staffing, recruiting, training, retention, performance management, customer satisfaction, reporting, and process improvements across copy, courier, print, hospitality, imaging, and mail services. Partner with customers and internal teams to resolve operational, pricing, invoicing, and service delivery issues while supporting business retention and profitable growth.

Manage front-office operations at a collision service center, including teammate training, payroll and HR administration, accounts payable and receivable, cash handling, and customer service. Ensure consistent adherence to company procedures through training and monitoring. The role requires customer-facing experience, accounting and payroll knowledge, software proficiency, communication skills, adaptability, and a valid driver’s license.

Manage daily dental practice operations, supervise clinical and administrative staff, oversee scheduling and patient financial coordination, manage budgets and billing controls, monitor performance and quality, hire and train employees, and ensure excellent patient service while maintaining HIPAA compliance.

Supports the dental office manager and front office team by providing patient service, scheduling appointments, verifying insurance, processing billing and claims, maintaining records, managing deposits and petty cash, coordinating communications, and supporting safety and compliance activities. The role also handles patient complaints, treatment plan explanations, end-of-day procedures, office checklists, and team administrative needs.

Supports front-office dental operations by assisting the Office Manager, serving patients, managing appointments, verifying insurance, processing billing and claims, maintaining deposits and records, coordinating team communications, handling complaints, and supporting compliance, safety, training, and daily office procedures.

Manage branch administrative operations, including invoicing, accounts receivable and payable, personnel paperwork, payroll assistance, inventory records, credit applications, lien and bond processes, DOT compliance documentation, and insurance claims. Coordinate information with corporate teams, maintain accurate digital records, support visitors and calls, and ensure timely completion of paperwork and financial processes.

Manages daily Business Office administration, including records, purchasing, calendars, onboarding, budgets, audits, compliance filings, board committee support, and cross-department coordination. The role assists with financial close and reporting, maintains policies and confidential records, supports institutional initiatives, and serves as a liaison to internal and external stakeholders. It also coordinates meetings, special projects, process improvements, and operational deadlines while providing professional administrative support to college leadership.

Lead the Executive Office customer experience team handling complex executive, legal, and regulatory escalations. Set complaint-management strategy, develop senior specialists, improve resolution standards, monitor performance and complaint trends, identify root causes, and partner with Compliance, Legal, Product, and CX leadership on systemic improvements. Ensure customer outcomes, operational effectiveness, and regulatory requirements are balanced while improving tools, processes, knowledge, and automation.

Manages Shiloh Adventures’ daily office operations, including administration, scheduling, bookkeeping, payroll, communications, HR support, purchasing, facilities coordination, records, and technology systems. Oversees staff communication, marketing materials, website updates, event logistics, policies, reports, and office security. Partners with the Executive Director on operational improvements, budgets, branding, compliance, and ministry initiatives. The role also supports camp-season events and requires alignment with the organization’s Christian faith and mission.

Manage the San Francisco office end to end, including facilities, supplies, vendors, budgets, employee experience, celebrations, onboarding support, and office operations. Partner with Marketing to coordinate events, conferences, logistics, promotional materials, swag, and on-site execution. The role requires strong ownership, adaptability, multitasking, and hands-on in-office presence.

Oversee daily front desk operations, including check-ins, check-outs, reservations, guest inquiries, billing, payments, and cash handling. Coordinate with housekeeping and maintenance to ensure room readiness and guest satisfaction. Recruit, train, schedule, supervise, and coach front desk associates while resolving guest complaints and maintaining compliance with hotel policies and brand standards.

Manages day-to-day operations of a retina clinic, including staffing, patient care quality, regulatory compliance, medication inventory and cold-chain processes, equipment maintenance, purchasing, vendor contracts, billing coordination, training, quality assurance, and research support. Oversees clinic projects, employee performance, patient confidentiality, OSHA and HIPAA compliance, and operational reporting. Occasional travel between offices is required.

Manages hotel front office operations, including hiring, training, scheduling, coaching, guest issue resolution, front desk procedures, cash handling, inventory, and coordination with other departments. Builds guest loyalty, ensures service standards, reconciles guest charges, supports hotel goals, and participates in manager-on-duty coverage.

Oversee overnight hotel operations as Manager on Duty, ensuring guest satisfaction, safety, security, and effective team leadership. Complete nightly audits, reconcile revenue and payment transactions, verify system processing, investigate discrepancies, and distribute financial reports. Resolve guest concerns, coordinate emergency responses, inspect the property, communicate with departments, prepare shift handoffs, and ensure compliance with Hyatt policies, labor regulations, cash controls, and union contract provisions.