Top Office Manager Jobs

Manages reception, client communications, correspondence, office operations, inventory, filing systems, and client experience for regional financial-services offices. Supports sales teams, seminars, and educational workshops while maintaining office organization and operational excellence. Requires strong phone support, communication, proofreading, Microsoft Office, Teams, accountability, and problem-solving skills. This is a full-time, in-office role with occasional evening hours and overtime.

Oversee front desk operations, guest check-in and check-out, reservations, issue resolution, and room availability coordination. Lead, train, and motivate the front office team while maintaining service standards. Assist with budgeting, billing oversight, financial reporting, and cost control to support the department’s performance and exceptional guest experiences.

Provides administrative and operational support to wealth strategists and leadership. Manages calendars, client meetings, onboarding, records, inquiries, office systems, supplies, vendors, and workflow improvements while maintaining professional client experiences and accurate documentation.

Manages campus safety, security, emergency preparedness, crisis management, business continuity, and resilience programmes. Oversees outsourced security providers, security technologies, risk assessments, incident investigations, emergency exercises, audits, and compliance. Supports integrated operations and smart security initiatives, analyzes operational data, manages security projects, and coordinates stakeholders, major events, VIP visits, and multi-agency responses.

Manages branch administrative operations, including paperwork, invoicing, accounts receivable and payable, credit applications, personnel documentation, payroll support, inventory and asset records, lien and bond processes, DOT compliance records, insurance claims, and coordination with corporate administration.

Provides hands-on operational support across hotels and restaurants in task force assignments. The role mentors teams, resolves operational challenges, improves systems and standards, supports guest satisfaction and financial performance, and adapts to different properties and cultures. Responsibilities include using hotel PMS and restaurant POS systems, coordinating multiple projects, coaching department leaders, identifying improvement opportunities, and traveling frequently to support operational teams.

Manages daily operations of an apartment community, including budgeting, rent collection, leasing, resident relations, vendor coordination, maintenance oversight, property inspections, compliance, and staff supervision. Develops marketing and leasing strategies, manages owner communications, approves invoices, oversees lease enforcement, monitors financial performance, and ensures the property meets safety, cleanliness, and service standards.

Leads multifamily real estate development projects from feasibility and acquisition through design, entitlements, financing, construction, lease-up, and stabilization. Owns project strategy, budgets, schedules, underwriting, financial performance, risk management, and partner accountability. Directs architects, engineers, contractors, attorneys, and consultants while presenting recommendations and performance updates to senior leadership and investment stakeholders. Requires strong financial modeling, construction management, communication, negotiation, and decision-making skills.

Manages administrative and cash office operations, including hiring, onboarding, supervision, payroll, scheduling, reporting, accounts payable, vendor reconciliation, inventory storage, compliance, and fiscal deadlines. Develops training programs, analyzes operational trends, supports management and clients, maintains workplace safety, and ensures adherence to company policies and legal requirements. The role requires cash-handling expertise, administrative leadership, financial and analytical skills, flexibility, physical stamina, and availability for varied shifts, weekends, and holidays.

Own day-to-day office operations across multiple sites, including supplies, meals, furniture, onboarding logistics, facilities coordination, mail, couriers, vendors, and company events. The Office Manager will maintain office infrastructure, support guests and new hires, coordinate with IT, People Ops, and Facilities, and improve workplace systems and experiences in a fast-growing hardware startup.

Leads hotel front office operations during assigned shifts, overseeing front desk and VIP lounge service, guest satisfaction, service recovery, team supervision, scheduling, training, and compliance. Maintains room availability, supports occupancy and revenue goals, manages inventory and labor costs, assists with budgeting and forecasting, and coordinates with hotel departments. Requires strong communication, conflict resolution, leadership, and hotel operations expertise.

Leads complex, cross-departmental procurement reform initiatives from strategy through implementation and continuous improvement. Responsibilities include business process redesign, policy reform, technology modernization, eProcurement implementation, systems requirements, data and performance management, change management, stakeholder coordination, governance, and staff supervision. The role focuses on improving government purchasing processes, supplier experiences, and operational effectiveness across San Francisco departments.

Oversee daily dental practice operations, including staff supervision, patient flow, scheduling, inventory, financial reconciliation, compliance, KPIs, recruiting, onboarding, payroll, and performance management. Lead team communication, resolve conflicts, support patients, coordinate with doctors and regional leadership, and drive practice goals and operational efficiency.

Manage front-office operations for a new Dallas location, including greeting families, scheduling client and coach sessions, supporting the location director, maintaining procedures and supplies, coordinating vendors and deliveries, and assisting with employee transitions. The role also supports community events, local outreach materials, and office setup. It requires dependable communication, attention to detail, professionalism, organization, and comfort handling client situations.

Manages corporate office administration, supervises office staff, coordinates executive support, budgets, supplies, vendors, work orders, files, calendars, travel, events, and acquisition activities. Serves as a liaison among executives, property management teams, clients, vendors, and external partners while handling confidential matters and special projects.

Oversee middle-office operations across investment management client portfolios, including trade, position, and cash reconciliations; trade-break resolution; corporate actions; NAV review; operational reporting; portfolio accounting accuracy; client and counterparty communications; onboarding; workflow design; and supervision of associates.

Support the CEO and COO by managing calendars, travel, correspondence, meeting materials, and stakeholder coordination. Own day-to-day office operations, including team lunches, supplies, vendors, workplace questions, and support for a future office expansion or relocation. The role requires strong organization, discretion, communication, proactive follow-through, and comfort working onsite in New York City.

Provides administrative and operational support to the branch manager, including Salesforce job entry, payroll and labor reporting, dispatch coordination, purchasing, invoice and purchase order approvals, travel arrangements, records maintenance, uniform inventory, vendor communication, and accounts receivable assistance. The role requires strong organization, customer service, communication, confidentiality, independent judgment, and Microsoft Office skills in a fast-paced environment.

Lead the growth of Indra’s U.S. tolling Back Office System offering by providing technical direction, shaping market and sales narratives, leading demonstrations, supporting RFP/RFI/RFQ responses, coordinating third-party vendors, and aligning product, engineering, delivery, and international product-management teams.

Manages administrative operations for two sports complexes, including employee onboarding, workplace health and safety, accounting support, payroll submissions, invoicing, receivables, payments, financial reporting, and sales contract administration. Serves as a contact for employees and supports customer bookings. The role also includes manager-on-duty shifts and working across the Lake Barrington and Libertyville locations as business needs require.

Manages front office operations, attendance and dismissal systems, student records, family communications, field trip logistics, enrollment events, and visitor support. The role maintains confidential data, coordinates school processes, supports family engagement, and helps ensure a safe, organized, welcoming school environment. Requires strong communication, technology, organization, punctuality, and customer service skills in a full-time, on-site setting.

Manages front-office operations, bookkeeping, billing, reception, administrative documentation, supplies, facility upkeep, and staff coordination across three funeral home locations. Supports families and staff with compassion, confidentiality, and professionalism while helping maintain accurate financial records, organize events, oversee housekeeping, and build a positive workplace culture.

Manages hotel front office operations, including guest check-in, service recovery, team hiring and coaching, scheduling, payroll accuracy, training, financial controls, VIP room preparation, and coordination with housekeeping and engineering. Ensures brand standards, safety procedures, grooming requirements, and guest satisfaction are consistently maintained.

Manage daily orthodontic practice operations, lead front-office and administrative teams, optimize schedules, coordinate new patient consultations and treatment starts, explain financial options, oversee insurance and billing processes, monitor performance metrics, manage timecards and PTO, and support patient experience, compliance, and practice growth.

Oversee daily operations for a busy ophthalmology clinic, including staff supervision, training, HR activities, patient registration, medical records, scheduling, supplies, equipment, and patient flow. The Office Manager supports front-office functions, monitors performance, recommends process improvements, and promotes a positive patient and employee experience.