Top Office Coordinator Jobs

Supports front-office operations in a community health center by greeting patients, scheduling appointments, registering and checking in patients, screening eligibility, managing phone calls, collecting copays, maintaining records, coordinating referrals, and supporting patient flow. The role also handles correspondence, supplies, provider templates, statistical records, and eligibility-related meetings while delivering culturally sensitive customer service.

Provide front desk coordination and heavy scheduling for a concierge medical practice: greet and triage clients, manage check‑in/check‑out and payments, confirm appointments, maintain spreadsheets/forms, inventory, follow up on client requests, and serve as liaison between clients, team, and outside facilities while protecting confidentiality and ensuring excellent customer experience.

Coordinate office operations including AV services, reception, supplies, key and space management, meeting rooms/EMS, facility and break-area maintenance, safety and security reporting, and support workplace lead; assist with design and construction project coordination. Must pass background and drug screen.

Manage front office daily operations: reception, phone and mail handling, student intake and recordkeeping, inventory and mail coordination, event support, translation for families (IEP meetings), assist operations manager and principal with projects, and maintain confidentiality and communication with staff and families.

The Office Coordinator provides administrative support, manages communications, and assists with office organization at Clayton Homes, ensuring efficiency and compliance in processes.

The Office Coordinator supports administrative tasks, maintains customer files, aids communication between departments, and assists with office management at Clayton Homes.

Support Office Manager by overseeing back-office clinical operations for multi-physician facilities: perform Medical Assistant duties, train and delegate to staff, ensure certification and compliance (pharmaceutical handling, equipment calibration), assist with coding issues, schedule meetings, participate in hiring and evaluations, and maintain policies and training materials.

Coordinate end-to-end interview processes across functions, manage candidate communications and scheduling, maintain ATS data (Ashby), prepare interview materials and search health reports, track process blockers, improve recruiting workflows and support offer/onboarding logistics. Ensure a polished candidate experience and operational partnership with recruiters and hiring managers.

Manage front desk operations, provide administrative support, coordinate office activities, and ensure a smooth work environment.

Provide front-desk and administrative support for an outpatient mental health center: greet clients, manage admissions and medical records, handle payments and deposits, maintain facility and licensure tasks, track reports, assist with phone/IT issues, and support admissions coordinators and clinicians.

Operate as a hands-on People Operations and Office Coordinator managing payroll, benefits, expenses, onboarding/offboarding, contract management, and office logistics. Act as a confidential HR contact, provide executive/Founder support, and plan team events and travel. Focus on execution, accuracy, and timely resolution of employee issues.

Manage daily business operations for Veterinary Medicine including budgeting, reconciliation, AP/AR, procurement, deposits, auditing LaCarte entries in Workday, monthly reporting, and vendor resolution. Provide support for grants, foundation accounts, payroll-related tasks, and serve as departmental backup.

Provide front-office administration including receptionist duties, phone handling, mail and courier processing, data entry of orders/invoices/BOLs, prepare/process shipping orders, arrange travel/accommodations, manage records and deposits, coordinate interdepartmental communication and appointments, and deliver customer service.

Coordinates administrative workflows supporting clinical and billing services for Home Medical Equipment patients. Handles customer service, telephone triage, patient follow-up, data entry, office supply management, equipment procurement, and inventory coordination. Supports clinical and billing teams while addressing customer service issues and maintaining accurate records. Requires strong computer, telephone, multitasking, analytical, mathematical, and clerical skills, with experience in customer service or sales preferred in a DME or business environment.

The Office Coordinator will manage daily office operations, coordinate events, oversee supplies and maintenance, and greet visitors, ensuring a seamless office experience.

Coordinate workflow within the team, prioritize jobs, ensure quality service to clients, manage documentation, and train new employees in a fast-paced office environment.

Provide administrative support for office operations, travel coordination, fleet administration, and accounts receivable. Manage calendars, meetings, vendors, supplies, travel bookings, fleet records and compliance (including IFTA/IRP), billing, invoicing, and reporting. Maintain documentation, assist with reconciliations, and recommend process improvements while supporting senior management and acting as a point of contact for drivers and travel service providers.

Coordinates office services and facilities operations in an onsite law firm environment. Responsibilities include maintenance requests, vendor coordination, budgets, access cards, conference and event setups, mail and package handling, equipment inspections, employee moves and onboarding, staff workflow assignments, training, facilities coverage, and responding to internal and client requests.

Provide front-desk and administrative support for the national office: answer phones, greet guests, manage mail and supplies, coordinate conference rooms and vendors, support events and marketing tasks, prepare new-hire materials and client welcome packages, maintain common areas, reconcile invoices, and perform other administrative responsibilities to ensure efficient office operations.

Manage daily administrative operations for the Cincinnati office, liaise with building/property vendors, handle mail, visitor access and badges, manage supplies and facilities requests, support safety and records management, assist with invoice and lease admin, coordinate meetings/events, and support special projects to ensure a professional, efficient workplace.

Provide front-desk reception and administrative support for a clinical facility: schedule appointments, maintain accurate client records in the EHR, assist with financial assessments and payments, communicate with clients and providers, and ensure HIPAA-compliant confidentiality. Float between sites as needed and work 8-hour shifts within clinic hours.

Serve as first point of contact and provide administrative support across departments. Manage reception, calendars, travel, supplies, onboarding/offboarding, and vendor coordination. Produce and maintain weekly operational and sales reports, ensure timesheet compliance and reporting accuracy, support meetings and events, and improve administrative processes while maintaining confidentiality and professionalism.

The Office Coordinator will manage daily operations in the SF office, assist with onboarding, handle vendor relations, and maintain an organized workspace.

Provide front-desk and administrative support for client registration, scheduling, EHR setup/maintenance, charge entry, point-of-service collections, and call navigation. Ensure PHI handling per HIPAA and 42 CFR Part 2, support Program Director with local contract execution, manage supplies and facility contracts, and assist clinic productivity and access measures. Travel between sites as needed.

Serve as the front‑office contact and provide administrative and operational support to leadership and staff. Manage vendor relationships, facilities and security coordination, scheduling, records and confidential documents, office supplies, and event planning. Identify process improvements, support HR coordination, and ensure a safe, organized office environment while handling ad hoc duties and occasional production‑facility visits.