Top Office Coordinator Jobs

Provide mailroom, copy center, receptionist, courier, and basic AV and equipment troubleshooting support across multiple client sites. Maintain site logs, order supplies, assist training, perform shipping/receiving and copy finishing, and fill in for site managers as needed.

Supports daily operations across multiple sites including mail center, copy/finish work, reception, courier, shipping/receiving, equipment troubleshooting, supply ordering, reporting, training, and front-desk duties. Fills in for absences and helps maintain site procedures, logs, and service deliverables.

Manage day-to-day Boston office operations, vendor/building coordination, visitor reception, and office upkeep. Plan and execute cross-office events, track budgets and calendars, support onboarding and engagement initiatives, and identify process improvements to enhance workplace experience.

Front-desk role at a pediatric therapy clinic managing scheduling and family intake. Answer phones, schedule/reschedule across multiple providers, maintain accurate calendars and notes, confirm appointments, coordinate with therapists, and keep the front office organized.

Provide front-of-house reception and conference support, schedule meetings, manage visitor and vendor interactions, coordinate catering and office supplies, support attorneys and staff with administrative tasks, handle invoices and building liaison duties, and assist with events and departmental needs in a fast-paced office.

Support CEO and agency clients on marketing, communications, and advertising tasks: conduct research, help manage campaigns, track responses, assist in productions and events, write and edit copy, and handle multiple deadlines in an in‑office role.

The Office & Operations Coordinator manages office tasks including basic accounting, HR support, office management, and executive assistance, ensuring smooth operations.

Manage and maintain accurate immigration-related employee records in Workday for foreign nationals, reconcile data with I-9 records, support FNIS and ITIN processes, review wage/compensation for visa compliance, resolve data discrepancies, and serve as a subject matter resource coordinating with payroll, I-9 team, and university departments to ensure compliant, consistent reporting.

Coordinate administrative, fiscal, and operational functions for the Office of Racial Equity and Community Engagement. Manage meeting logistics, materials, event planning, communications, surveys, and reporting. Create culturally responsive health education and graphic design assets, track activities in Excel/databases, monitor budgets and purchase orders, support hiring/onboarding, co-facilitate trainings, and engage community and internal stakeholders to advance racial and health equity.

The Office Services Coordinator provides support to tenants at risk of eviction, conducting needs assessments and designing intervention strategies while managing documentation and coordinating with various housing and mental health agencies.

Provide leadership and direct support for diversity, equity, and inclusion initiatives; liaison to parent and student groups; support student clubs; develop and implement programs for students, faculty, and parents; assist with faculty recruitment and retention; manage office systems, scheduling, communications, and departmental transactions; report to the Director and perform other duties as assigned.

Provide leadership and oversight for Independent Study, attendance recovery, and chronic absenteeism prevention across the charter network. Develop procedures, ensure compliance with California Education Code, train staff, analyze attendance and program data, and implement continuous improvement to increase student engagement and outcomes.

Provide comprehensive office services support in a Wilmington law office: process and produce documents, assemble binders/presentations, manage mail and couriers, maintain supplies and common areas, coordinate catering and conference rooms, assist with moves and facilities requests, provide receptionist backup, greet visitors, and support special projects.

Schedule patient appointments and surgical cases, obtain demographics and insurance authorizations, manage physicians' schedules, maintain EMR and practice management records, supervise assistant coordinator, coordinate with hospitals and billing, and serve as team lead for projects.

The Office Experience Coordinator manages front desk reception and office operations, providing administrative support, coordinating with vendors, and ensuring a professional office environment.

Provide high-touch administrative and office management support to Partners and Principals across search engagements. Manage scheduling, travel coordination, expense reporting, candidate/client communications, database maintenance, and office operations. Serve onsite three days weekly, liaise with vendors, run events and conference room scheduling, and assist HR as needed to ensure a seamless candidate and employee experience.

The Operations Coordinator oversees the deployment of scooters, manages drop zones, assists in repairs, and coordinates charging efforts in a fast-paced environment.

The Executive Director oversees the Office of Equal Opportunity, ensuring compliance with civil rights laws and managing Title IX and ADA processes.

The Marketing Coordinator supports online program marketing initiatives through digital marketing, content creation, social media management, and website updates, aligning with MSU Denver's branding.