Top Office Coordinator Jobs

The Office Coordinator manages administrative support for operations and game day staff, facilitates recruitment, and improves administrative workflows.

Provide day-to-day office operations and exceptional customer service: manage conference and visitor services, coordinate vendors and facilities, support events, handle reception duties, maintain supplies and security system entries, and partner with the Director of Administration on workplace operations and space planning.

Support CEO and agency clients on marketing, communications, and advertising tasks: conduct research, help manage campaigns, track responses, assist in productions and events, write and edit copy, and handle multiple deadlines in an in‑office role.

The Office & Operations Coordinator manages office tasks including basic accounting, HR support, office management, and executive assistance, ensuring smooth operations.

Manage and maintain accurate immigration-related employee records in Workday for foreign nationals, reconcile data with I-9 records, support FNIS and ITIN processes, review wage/compensation for visa compliance, resolve data discrepancies, and serve as a subject matter resource coordinating with payroll, I-9 team, and university departments to ensure compliant, consistent reporting.

Provide part-time executive administrative support to the President and Provost: manage calendars, scheduling, travel, expense reports, correspondence, meeting materials, office operations, and special projects. Serve as first contact for visitors, maintain confidential records and office systems, and assist with events and operational initiatives.

Manage weekly payroll and employee records, support QuickBooks bookkeeping and AP, coordinate insurance and COIs, maintain website and LinkedIn, run Google Ads, and perform general office administration and onboarding. Serve as Office Manager backup and support financial and marketing initiatives.

Manage daily office operations, supplies, vendors, and onboarding logistics; coordinate recruiting and employee engagement; create and publish social media and marketing content; assist with website updates, email campaigns, and customer/vendor communications; identify process improvements and maintain administrative documentation.

Provide administrative support to regional executives: manage scheduling and logistics for executive meetings, prepare and proofread presentations and correspondence, handle confidential information, liaise with stakeholders, support strategic initiatives and intranet/organizational content, and assist with expense reporting and special projects. Onsite five days a week.

Coordinate administrative, fiscal, and operational functions for the Office of Racial Equity and Community Engagement. Manage meeting logistics, materials, event planning, communications, surveys, and reporting. Create culturally responsive health education and graphic design assets, track activities in Excel/databases, monitor budgets and purchase orders, support hiring/onboarding, co-facilitate trainings, and engage community and internal stakeholders to advance racial and health equity.

Provide executive and front-office administrative support, including travel coordination, expense reporting, reception backup, and basic budget tracking. Leverage AI tools to draft and summarize communications, prepare meeting briefs, streamline administrative tasks, and maintain organized digital files. Collaborate across teams and provide coverage for executive assistants while learning and growing in a fast-paced environment.

The HR Coordinator greets visitors, manages communications, organizes office operations, assists with HR projects, and supports C-level staff with meetings and travel.

Provide administrative support to the Provost/Academic Affairs office: manage confidential communications and filing, coordinate events and meetings, assist with student hiring/onboarding and honors society processes, support new faculty orientation, handle Workday/accounting tasks (invoices, reimbursements, expense reports), order supplies, coordinate facilities/ITS requests, assist with office projects and provide office coverage as needed.

Manage front desk operations and prepare patient eligibility for scheduled visits. Responsibilities include reception, registration and check-in, appointment scheduling, eligibility screening, phone triage, cash collection management, data entry and document scanning, referral assistance, provider template support, inventory and correspondence, and attending eligibility meetings.

The Office Services Coordinator provides support to tenants at risk of eviction, conducting needs assessments and designing intervention strategies while managing documentation and coordinating with various housing and mental health agencies.

Provide administrative and operational support to the Office of General Counsel: coordinate subpoenas, pleadings, and records requests; maintain tracking and matter management systems; schedule meetings and hearings; prepare and proofread correspondence and reports; support outside counsel engagement, procurement and budget-related tasks; manage confidential records and monitor administrative deadlines to ensure timely office operations.

Provide leadership and direct support for diversity, equity, and inclusion initiatives; liaison to parent and student groups; support student clubs; develop and implement programs for students, faculty, and parents; assist with faculty recruitment and retention; manage office systems, scheduling, communications, and departmental transactions; report to the Director and perform other duties as assigned.

Provide leadership and oversight for Independent Study, attendance recovery, and chronic absenteeism prevention across the charter network. Develop procedures, ensure compliance with California Education Code, train staff, analyze attendance and program data, and implement continuous improvement to increase student engagement and outcomes.

Provide comprehensive office services support in a Wilmington law office: process and produce documents, assemble binders/presentations, manage mail and couriers, maintain supplies and common areas, coordinate catering and conference rooms, assist with moves and facilities requests, provide receptionist backup, greet visitors, and support special projects.

Provide HR and talent operations support across the employee lifecycle, including onboarding/offboarding, compliance (I-9, CORI, fingerprinting), recordkeeping in HR systems, payroll support, recruitment activities (screens, references, events), and administrative duties. Partner with school leaders and Talent team to maintain accurate employee data, generate reports, improve workflows, and deliver excellent customer service to candidates and staff.

Provide comprehensive office services support for an Atlanta law office, including document production, mail and courier coordination, supply inventory and ordering, conference room setup, facilities/vendor coordination, receptions backup, and assistance with moves and special projects while delivering high-quality, client-focused service.

Schedule patient appointments and surgical cases, obtain demographics and insurance authorizations, manage physicians' schedules, maintain EMR and practice management records, supervise assistant coordinator, coordinate with hospitals and billing, and serve as team lead for projects.

Support fundraising, donor engagement, and grant activities including prospect research, grant writing assistance, event and campaign coordination, donor communications, and database management. Produce presentations and community talks, manage gifts/pledges, and work evenings as needed to support events and meetings.

The Office Experience Coordinator manages front desk reception and office operations, providing administrative support, coordinating with vendors, and ensuring a professional office environment.

Provide high-touch administrative and office management support to Partners and Principals across search engagements. Manage scheduling, travel coordination, expense reporting, candidate/client communications, database maintenance, and office operations. Serve onsite three days weekly, liaise with vendors, run events and conference room scheduling, and assist HR as needed to ensure a seamless candidate and employee experience.