Top Office Coordinator Jobs

The Office Coordinator provides administrative support, manages office operations, handles communications, and assists with various tasks to ensure efficiency.

The Office & Clinical Operations Coordinator manages front office operations, scheduling, procurement, inventory management, and provides clinical services support in a nonprofit behavioral health setting.

Account Coordinators will be trained on services, manage client information, verify data, and assist clients via phone and email, ensuring accuracy.

The School Office Coordinator manages the front office operations, ensures a welcoming environment for students and visitors, and supports overall school administration. They handle communications, assist with student enrollment, manage attendance, and coordinate school events while upholding a positive school culture.

Coordinate end-to-end recruiting and candidate experience, maintain ATS pipelines, track hiring metrics, and run day-to-day office operations for an in-person team (~25). Manage vendors, office buildout and furnishings, onboarding logistics, team events, and ad-hoc operational projects while partnering with leadership to scale hiring and workplace systems.

Provide high-level administrative support to senior academic leaders, coordinate programs and projects, manage operations (calendars, budgets, databases), serve as central contact across teams, handle confidential communications, assist with event and program coordination, and ensure tasks are completed independently and efficiently in a collaborative academic environment.

Provide administrative and operational support for contracts, vendor onboarding, procurement, invoicing and payment tracking. Maintain contract lifecycles and financial records, coordinate approvals and cross-department communication, support audits, generate reports, design workflows, and assist onboarding and office logistics. Act as backup to office and marketing coordinators and support continuous improvement of administrative and financial processes.

Front-desk role at a pediatric therapy clinic managing scheduling and family intake. Answer phones, schedule/reschedule across multiple providers, maintain accurate calendars and notes, confirm appointments, coordinate with therapists, and keep the front office organized.

The Coordinator, Office Administration manages office equipment, telephone systems, and supplies while overseeing onboarding and vendor relations to ensure efficient operations across locations.

Serve as front-desk lead: answer phones, greet guests, manage access/badges, handle mail/packages, support meetings and events, coordinate vendors and supplies, assist IT and recruitment, and maintain office cleanliness and daily operations.

Manage weekly payroll and employee records, support QuickBooks bookkeeping and AP, coordinate insurance and COIs, maintain website and LinkedIn, run Google Ads, and perform general office administration and onboarding. Serve as Office Manager backup and support financial and marketing initiatives.

The Office Coordinator manages administrative support for operations and game day staff, facilitates recruitment, and improves administrative workflows.

The Office Services Coordinator provides support by managing office supplies, maintaining office equipment, organizing files, and delivering customer service.

The Business Office Coordinator manages front desk functions, client check-in/check-out, verifies demographic and financial data, and maintains schedules. Duties include data entry, monitoring appointments, and providing customer service support in a fast-paced environment.

The Administrative Coordinator supports the CEO Office by managing logistics for meetings, coordinating communication, and providing executive support. Responsibilities include preparing presentation materials, arranging transport, and ensuring timely follow-through on operational needs.

The Research Project Coordinator supports research activities by managing project plans, organizing meetings, and ensuring effective communication among stakeholders, while also maintaining compliance and assisting with events.

The Business Office Coordinator manages front desk functions, collects and verifies client data, schedules appointments, and ensures excellent customer service while following organizational procedures.

The Executive Assistant provides high-level administrative support to executives, manages calendars, coordinates travel, organizes meetings, and handles office operations.

Support CEO and agency clients on marketing, communications, and advertising tasks: conduct research, help manage campaigns, track responses, assist in productions and events, write and edit copy, and handle multiple deadlines in an in‑office role.

Provide centralized virtual receptionist and office services for multiple regional offices: answer and route high-volume calls, manage mail/courier, prepare conference rooms, maintain supplies and equipment, support records and printing, coordinate IT/onboarding and vendors, and welcome clients. Ensure professional client-facing experience, daily office readiness, and basic troubleshooting/AV support.

Manage HR data and recruitment support, advise on policies, assist payroll and compliance. Oversee business office billing, AR, Medicare and insurance claims, resident trust funds, daily financial tasks, and train/back up staff to ensure efficient office operations.

Manage IRB reviews and ensure compliance with OHRP/FDA regulations. Review protocols, amendments, deviations, SAEs, and continuing reports; prepare meeting materials, approval letters, SOPs, and consult with investigators and IRB chairs on ethical and regulatory issues.

Provide high-level administrative support to the Executive Dean and Dean's leadership team. Manage complex scheduling, travel, meetings, events, and confidential communications. Support financial transactions (invoices, purchasing, expense tracking), maintain office systems and records, coordinate with faculty, students, staff and external constituents, and serve as backup to other coordinators. Ensure discretion, accuracy, and strong customer service across hybrid work environment.

The Administrative Coordinator manages data entry and record maintenance, provides customer service, oversees financial matters, and supports office operations.

The Office & Operations Coordinator manages office tasks including basic accounting, HR support, office management, and executive assistance, ensuring smooth operations.