Top Office Coordinator Jobs

Provides administrative and bookkeeping support to Accounting and Sales teams. Responsibilities include invoice processing, expense tracking, reconciliations, QuickBooks and DMS data entry, vendor coordination, inventory and vehicle status tracking, customer delivery and pickup scheduling, office support, meeting coordination, and AI-assisted process improvement.

Coordinate office-services workflows across reprographics, mail, intake, hospitality, facilities, reception, and administrative support. Prioritize and delegate work, monitor deadlines and quality, handle client communications, produce reports, maintain logs, resolve or escalate issues, train employees, and support equipment, mail, conference-room, reception, and visitor-service needs. The role requires customer service, accurate handling of confidential information, Microsoft Office skills, and the ability to lift up to 50 pounds.

Manage mailroom, copy rooms, package room, and office equipment. Inventory, order, receive, and distribute office supplies. Code invoices for office support and utilities, track copier/fax lease and maintenance agreements, and perform other administrative support duties as needed.

Provides advanced administrative and operational support to senior leadership within Communications and Marketing. Responsibilities include complex calendar and travel management, confidential communications, meeting coordination, executive correspondence, expense reporting, departmental HR and financial administration, and cross-functional coordination. The role also manages logistics for construction milestones, donor recognition, and other enterprise events, including venues, catering, audiovisual services, guest lists, sponsorship records, contracts, invoices, and benefit tracking.

Supports pre-award sponsored research proposals for Cornell’s College of Agriculture and Life Sciences. Coordinates proposal preparation, budgets, documentation, compliance, deadlines, and communications among principal investigators, departments, grant officers, sponsored programs, and agency representatives. Maintains accurate and confidential records, resolves submission issues, and ensures proposals meet university, college, and sponsor requirements. The role is hybrid, requiring at least two days weekly on the Ithaca campus.

Manage accounts receivable and billing operations for assigned customer portfolios. Responsibilities include reviewing billing data, generating invoices and statements, resolving disputes, monitoring overdue accounts, collecting payments, reconciling AR ledgers, maintaining accurate records, preparing reports, and responding to customer billing inquiries. The role requires collaboration with operations and account teams, strong attention to detail, and effective communication in a full-time, in-office environment.

The Office & Clinical Operations Coordinator manages front office operations, scheduling, procurement, inventory management, and provides clinical services support in a nonprofit behavioral health setting.

Provides front-desk reception and general office support, including answering and routing calls, greeting guests, managing calendars, processing mail and supply orders, maintaining office spaces, completing agent relations tasks, preparing materials, and performing data entry. Requires dependable attendance, professional communication, customer service skills, basic office equipment troubleshooting, and proficiency with Microsoft Office, Outlook, Teams, and calendar tools.

Provides front-desk and administrative support by answering and routing calls, greeting guests, managing calendars, processing mail and supply orders, preparing agent-relations materials, entering data, and maintaining organized office spaces. Requires professional communication, customer service, office software proficiency, basic equipment troubleshooting, dependable attendance, and flexibility to manage changing phone traffic.

Supports the finance department by managing resident accounts receivable, billing inquiries, statements, invoices, cash deposits, resident files, profiles, and daily census data. Provides customer service to residents, resolves confidential billing issues, generates general ledger reports, assists with budget processes, and completes finance-related special projects. Requires strong organizational and computer skills, Microsoft Office proficiency, and preferably experience with census management tools.

Support Food & Beverage office operations including scheduling, onboarding, training, recordkeeping, reporting, vendor and guest communications, inventory management, and health/compliance documentation. Assist leadership with administrative tasks and deliver classroom training on food safety, guest service, and team member safety.

Provide front-desk and administrative support to ensure efficient office operations. Coordinate visitor management, calls, mail, events, travel bookings, document formatting, printing/assembling/shipping reports, electronic file management, and support accounting, marketing, HR, and technical teams on routine administrative tasks and special projects.

Provide front-desk hospitality, coordinate office operations, supplies, mail, and facilities; lead and develop volunteer teams; support staff culture and events; manage data cleanup and basic church-management software tasks; assist Accounting and other departments with administrative projects.

The Executive Assistant provides high-level administrative support to executives, manages calendars, coordinates travel, organizes meetings, and handles office operations.

Provides evening administrative and customer service support for a behavioral health treatment center. Responsibilities include greeting clients, managing payments and medical records, supporting admissions and orientations, maintaining reports and facility conditions, completing safety and licensing tasks, coordinating supplies and deliveries, and supporting phone and IT systems. The role also provides general administrative assistance and client supervision while maintaining confidentiality and regulatory compliance.

Performs general administrative and reception duties, manages accounts payable and receivable, inputs invoices and collections, assists customers with account questions, supports branch projects, provides employee forms and information, and maintains work quality. Requires reliable attendance, customer service, Microsoft Office proficiency, a valid driver’s license, and occasional company-vehicle driving. A high school diploma and three years of business-office experience are required.

Coordinates front office operations at a community health center, including patient reception, registration, scheduling, check-in, eligibility screening, phone support, referrals, cash collection, records, correspondence, supplies, and patient-flow management. Maintains eligibility information, supports provider templates, tracks statistics, and collaborates with clinical staff. Requires strong customer service, organization, confidentiality, Microsoft Office proficiency, medical-field experience, and bilingual English/Spanish skills.

Provides centralized administrative and operational support for clinical and community trials, faculty development, onboarding, volunteer programs, communications, reporting, contracts, and faculty affairs. Coordinates mentorship and leadership initiatives, manages newsletters and website content, tracks budgets and metrics, supports promotion and appointment processes, and maintains program records and correspondence. Requires strong organization, communication, multitasking, and independent-work skills in a healthcare administration environment.

Provides administrative and office support for a home center, including maintaining customer files, preparing correspondence and sales materials, coordinating communications, assisting with invoices and contractor payments, scheduling service, handling customer inquiries, and supporting compliance and audit preparation. The role requires accurate recordkeeping, strong communication, customer service, organization, adaptability, and proficiency with office software and company systems.

Provides administrative and client support in a law office, including document processing, filing preparation, correspondence, internet research, document editing, file and database maintenance, phone service, and confidential information handling. The coordinator also supports administrative teams, manages multiple deadlines, communicates with clients and vendors, and makes occasional offsite deliveries within San Francisco’s Financial District.

Manage office administration with primary responsibility for in-house union payroll processing, certified payroll reporting, accounts payable coding, job cost tracking, and construction documentation. Maintain payroll, invoice, project, and compliance records; support project managers and accounting teams; review job reports and financial documentation; assist with month-end reporting and process improvements. The role may expand into work-in-progress management, financial reporting, and job cost analysis.

Provide administrative and clerical support for an OBGYN clinic: manage scheduling, records (paper and electronic), greet patients and visitors, answer phones, assist with billing and collections, coordinate surgical scheduling and pre-authorizations, and facilitate communication among staff, patients, physicians, and vendors.

Manage office administrative functions including payroll, purchasing, vendor coordination, contract and invoice processing, data entry, mail distribution, equipment maintenance, and confidential recordkeeping. Support revenue adjustments and perform other assigned office duties in a fast-paced, guest-focused environment.

Provides executive administrative support to the President’s management team, including calendar management, travel arrangements, correspondence, records, meeting agendas, and minutes. Oversees executive conference room facilities, access, inventory, procurement, vendors, invoices, and expense processing. Serves as a liaison with internal and external stakeholders, manages front-desk guest experiences, tracks deadlines, and coordinates strategic projects, events, and university programs with discretion and diplomacy.

Provides administrative and logistical coordination for the Museum Executive Office, supporting the Director and President with scheduling, communications, meetings, travel, expenses, files, CRM databases, events, gifting, and follow-up. The role manages competing priorities, prepares documents and presentations, coordinates visitors and stakeholders, maintains confidentiality, and assists with executive office projects and workflows.