Top Office Coordinator Jobs

Coordinate new-hire onboarding, maintain HRIS data and I-9 compliance, serve as Austin office point of contact, support office moves and weekly office logistics, and run culture and employee experience programs.

The HR Coordinator greets visitors, manages communications, organizes office operations, assists with HR projects, and supports C-level staff with meetings and travel.

Perform accounts payable, invoicing, credit card reconciliation, expense review, and inventory assistance. Handle office administration tasks including computer setup, filing, ordering supplies, personal assistant duties, and ad-hoc projects.

Lead and manage preclerkship testing programs including NBME exams: oversee exam administration, scheduling, proctor coordination, security, compliance, accommodations, and reporting. Collaborate with curriculum leadership, faculty, student affairs, and external testing organizations to ensure exam integrity, continuous process improvement, and timely assessment data for review.

Provide executive assistant support to the Senior Associate Dean for GME/CME, manage GME policies and handbook updates, track projects using project-management software, oversee call room inventory and renovations, produce monthly GME newsletters, and organize DIO meetings and events with follow-up on action items.

The Receptionist will manage the front desk, welcome guests, ensure office organization, handle mail and packages, and assist with administrative tasks.

The Office Services Coordinator provides support to tenants at risk of eviction, conducting needs assessments and designing intervention strategies while managing documentation and coordinating with various housing and mental health agencies.

The Office Experience Coordinator manages front desk reception and office operations, providing administrative support, coordinating with vendors, and ensuring a professional office environment.

The Office Services Coordinator manages office operations, including shipping, supply inventory, maintenance tasks, and meeting setup, ensuring a clean and functional workplace.

Support fundraising, donor engagement, and grant activities including prospect research, grant writing assistance, event and campaign coordination, donor communications, and database management. Produce presentations and community talks, manage gifts/pledges, and work evenings as needed to support events and meetings.

Provide high-touch administrative and office management support to Partners and Principals across search engagements. Manage scheduling, travel coordination, expense reporting, candidate/client communications, database maintenance, and office operations. Serve onsite three days weekly, liaise with vendors, run events and conference room scheduling, and assist HR as needed to ensure a seamless candidate and employee experience.

Manage day-to-day office administration and building operations, including access control, space calendar, mail and inventory, vendor coordination, basic IT troubleshooting, event logistics, and serving as backup for cash/check processing. Maintain digital and physical filing, support onboarding/offboarding, track expenses and purchasing, handle confidential materials, and draft SOPs to keep the workspace safe, efficient, and welcoming.

The Office & Grounds Coordinator manages the office's daily operations, schedules events, oversees security, handles budgeting, and ensures efficient office supply management while supporting various administrative tasks and projects.

Manage daily mail and document operations: scan and index incoming mail (including Property & Casualty into EPIC), sort and route mail, prepare outgoing shipments and FedEx labels, deposit checks, operate switchboard, support copy center and front desk, assist with department mailings, and maintain office lounge and supplies.

The Office Assistant / Assistant Training Coordinator will manage client communications, multitask efficiently, handle scheduling, maintain office records, and support various administrative functions while ensuring a professional environment.

The Coordinator oversees office services workflow, provides leadership and training, monitors productivity, resolves issues, and maintains procedures and compliance.

The Office CPAP Coordinator will manage administrative functions for Home Medical Equipment patients, supporting customer service, clinical, and billing tasks, while handling phone calls and procurement of medical supplies.

The Office Experience Coordinator welcomes guests, manages office aesthetics and schedules, supports admin tasks, and provides vendor relations while enhancing client experiences.

The HR & Office Engagement Coordinator supports HR operations, enhances employee engagement and workplace culture, and assists with office administration.

The Office Services Coordinator supports the legal environment by managing workflow, equipment, customer inquiries, and documents while ensuring a professional atmosphere and safety standards.

Support DARPA's Tactical Technology Office by managing acquisition processes, providing insights on documentation, and assisting program managers in navigating contracts.

The Senior Project Coordinator supports project planning and execution, manages documentation, analyzes data for decision-making, and facilitates communication across teams.

The Office Services Coordinator manages office operations, reception, vendor coordination, and administrative support to ensure a professional workplace environment.

The Client Services Associate supports the Relationship Manager by coordinating client services, managing new policy processes, and maintaining client relations through effective communication and organizational skills.

The Executive Operations Coordinator supports the CEO and Chief of Staff by managing the CEO's calendar, communications, meeting logistics, and operational projects, ensuring smooth workflow and productivity for the leadership team.