Top Office Coordinator Jobs

Provide front-desk administrative support in an outpatient clinic: greet patients, manage scheduling and incoming calls, verify insurance, collect payments, maintain office appearance, and assist with patient service and basic billing tasks to ensure a smooth patient experience.

Manage daily operations of clinical and clerical staff, oversee patient care areas, ensure nursing practice standards, coordinate staffing and workflows, set process goals to support efficient, high-quality patient care.

Manage front desk operations for Rehab Services: greet and register patients, route calls and visitors, verify demographics and insurance, maintain records, coordinate with clinical staff, assist with scheduling and appointment reminders, and ensure HIPAA-compliant, efficient patient flow.

Provide comprehensive administrative support for the All-Domain Analytics and Signatures Office: manage calendars, confidential records, HR/security/IT coordination, procurement, travel booking and expense reconciliation, office supplies, and communications for division leadership while ensuring compliance with policies and deadlines.

Serve as front-desk and administrative support for a clinic: greet clients, schedule appointments, maintain accurate electronic client records, assist with financial assessments and payments, communicate with providers, and ensure HIPAA-compliant confidentiality.

The School Office Coordinator manages the front office operations, ensures a welcoming environment for students and visitors, and supports overall school administration. They handle communications, assist with student enrollment, manage attendance, and coordinate school events while upholding a positive school culture.

Provide comprehensive administrative support for the Lake Oswego office and Office Manager/EVP: manage communications, scheduling, conference room setups, facilities coordination, equipment maintenance, supplies procurement, new-employee onboarding, office events, process improvements, and other assigned administrative duties.

Provide administrative and operational support across multiple physician practices: answer phones, schedule appointments and surgeries, obtain insurance authorizations, manage check-in/out and payments, scan records into EMR, coordinate referrals, and fill short- or long-term coverage gaps across sites to ensure seamless patient experience.

The Office Coordinator role involves handling calls, managing records, preparing purchase requests, assisting in data analysis, and providing administrative support in a fast-paced environment.

The Receptionist/Office Coordinator will handle administrative duties, answer calls, welcome visitors, coordinate meetings, assist with event planning, and perform clerical tasks.

The Administrative & Office Coordinator will provide essential support to the CEO and leadership team through administrative tasks, office management, HR coordination, and bookkeeping. Responsibilities include scheduling, travel arrangements, onboarding new hires, and maintaining accurate records, while ensuring effective communication and organization across the company.

Coordinate HR and office operations, managing recruitment, onboarding, compliance, payroll data entry, and office management tasks. Support employee benefits and ensure smooth operations in office services.

Prepare and cook daily meals within budget, maintain kitchen inventory and cleanliness, perform interior farm cleaning and laundry, enter production data, assist barn tasks (wean room prep, supply organization), and support team communication and mentoring while upholding core values.

Supports the COO by coordinating executive projects, timelines, documentation, meetings, communications, and administrative operations. Leads cross-functional startup activities for establishing a new university, including accreditation, licensure, staffing, facilities, curriculum, enrollment, vendors, and regulatory documentation. Maintains project trackers and repositories, prepares presentations and meeting materials, coordinates hiring and external engagements, handles confidential information, and follows up on action items and deadlines.

Provide front-desk patient support including scheduling, insurance verification, prior authorizations, EMR record maintenance, payment collection, answering calls, and coordinating between clinics and providers.

Provides operational, administrative, and governance support for the enterprise technology portfolio. Tracks portfolio initiatives, risks, and reporting; maintains portfolio data; supports executive updates and governance processes; and coordinates across clinical, academic, research, financial, administrative, and operational teams.

Coordinates daily office operations and provides administrative support to client teams. Responsibilities include front desk management, visitor and vendor coordination, onboarding support, events and meetings, inventory and procurement, basic equipment troubleshooting, expense processing, travel arrangements, document preparation, data entry, reporting, and internal communications. The role requires strong organization, discretion, communication, and multitasking in a fully onsite office environment.

Coordinates daily non-clinical operations for a vision rehabilitation clinic, including patient scheduling, intake, records, referrals, insurance verification, billing support, inventory, and customer service. Maintains regulatory compliance, supports credentialing and reporting, organizes clinic files, assists with process improvements and special projects, and serves as liaison between clinic staff and leadership.

Supports front-office operations in a community health center by greeting patients, scheduling appointments, registering and checking in patients, screening eligibility, managing phone calls, collecting copays, maintaining records, coordinating referrals, and supporting patient flow. The role also handles correspondence, supplies, provider templates, statistical records, and eligibility-related meetings while delivering culturally sensitive customer service.

Provide front desk coordination and heavy scheduling for a concierge medical practice: greet and triage clients, manage check‑in/check‑out and payments, confirm appointments, maintain spreadsheets/forms, inventory, follow up on client requests, and serve as liaison between clients, team, and outside facilities while protecting confidentiality and ensuring excellent customer experience.

Coordinate office operations including AV services, reception, supplies, key and space management, meeting rooms/EMS, facility and break-area maintenance, safety and security reporting, and support workplace lead; assist with design and construction project coordination. Must pass background and drug screen.

Manage front office daily operations: reception, phone and mail handling, student intake and recordkeeping, inventory and mail coordination, event support, translation for families (IEP meetings), assist operations manager and principal with projects, and maintain confidentiality and communication with staff and families.

The Office Coordinator provides administrative support, manages communications, and assists with office organization at Clayton Homes, ensuring efficiency and compliance in processes.

The Office Coordinator supports administrative tasks, maintains customer files, aids communication between departments, and assists with office management at Clayton Homes.

Support Office Manager by overseeing back-office clinical operations for multi-physician facilities: perform Medical Assistant duties, train and delegate to staff, ensure certification and compliance (pharmaceutical handling, equipment calibration), assist with coding issues, schedule meetings, participate in hiring and evaluations, and maintain policies and training materials.