Top Office Coordinator Jobs

Manage fact witness program for grand juries and trials: schedule appearances, coordinate travel/lodging/reimbursements, orient and escort witnesses, prepare vouchers and files, liaise with AUSAs, courts, Marshals, and investigative agencies, and perform related administrative duties per DOJ procedures.

Coordinate and track project activities within the PMO, manage schedules and budgets, prepare documentation and reports, organize meetings, record minutes, ensure adherence to standards, and support project managers to drive timely project completion.

Manage incoming product samples: receive, log, review, photograph, distribute, and ship samples. Maintain sample room and office supplies, support product development discussions, and perform warehouse pickups and ad-hoc projects.

Provide general office support including mail, filing, phone reception, customer order entry, accounts payable, inventory and report maintenance. Serve as backup for dispatching and payroll, handle clerical duties, and manage competing priorities while maintaining quality, accuracy, and strong interpersonal communication.

Provide front-desk and administrative support for the Valdosta facility: greet visitors, manage vendor and facilities relationships, schedule meetings, maintain records and supplies, support leadership, improve administrative processes, plan events, and handle confidential HR-related documents. Must work independently, prioritize tasks, and occasionally visit the production facility.

Serve as the front‑office contact and provide administrative and operational support to leadership and staff. Manage vendor relationships, facilities and security coordination, scheduling, records and confidential documents, office supplies, and event planning. Identify process improvements, support HR coordination, and ensure a safe, organized office environment while handling ad hoc duties and occasional production‑facility visits.

The Office Assistant / Assistant Training Coordinator will manage client communications, multitask efficiently, handle scheduling, maintain office records, and support various administrative functions while ensuring a professional environment.

Provide administrative and People Operations support including office management, onboarding and offboarding coordination, employee records and HRIS updates, recruiting logistics, event planning, vendor coordination, invoice/expense support, and general administrative duties to ensure a welcoming, compliant, and efficient workplace.

Manage day-to-day office operations and scheduling, serve as primary customer contact via phone/text/email, maintain local digital presence and website content, assist with estimates and materials research, and identify process improvements while supporting leadership and field staff.

Provide administrative support to executive leadership, manage day-to-day office operations, handle mail and vendor liaison, assist donor relations and event logistics, support volunteer recruitment/onboarding, and create collateral and social media postings.

The Senior Project Coordinator supports project planning and execution, manages documentation, analyzes data for decision-making, and facilitates communication across teams.

The Office CPAP Coordinator will manage administrative functions for Home Medical Equipment patients, supporting customer service, clinical, and billing tasks, while handling phone calls and procurement of medical supplies.

Coordinate and prioritize office services workflow across reprographics, mail, reception, A/V and facilities. Delegate tasks, assist with large or complex jobs, ensure quality control, produce reports, handle intake, train staff, maintain equipment/logs, and provide client-facing customer service while following policies and safety requirements.

Operate and maintain high-volume copying, scanning, and mail/ship equipment in a legal office. Handle confidential documents, perform binding/finishing, scanning/OCR/FTP tasks, manage supplies, billing logs, and customer service. Support file services, quality control, and occasional inter-building deliveries under tight deadlines.

Provide administrative HR support for the College of Medicine CoE-HR: manage hiring/onboarding, position descriptions, faculty appointments, promotions/tenure, credentialing, visa coordination, HRIS data entry and reporting, timekeeping, and liaison duties with university and hospital HR stakeholders.

Manage and adjudicate alleged academic integrity violations, facilitate mediation and hearings, collaborate with student conduct, faculty, and stakeholders to educate campus about policies, and maintain accurate academic integrity records and databases.

Operate and maintain high-volume copiers, scanners, and mail/finishing equipment; handle confidential legal documents; perform scanning, OCR, FTP transfers, file formatting, binding, shipping/receiving, and customer support within tight deadlines.

Provide day-to-day office administration and workplace experience for the Cincinnati office, including visitor reception, vendor coordination, event and onboarding support, leadership administrative assistance, and training logistics to maintain a welcoming, organized workplace.

Manage leaves of absence and workers' compensation claims, including FMLA eligibility, state disability processing, payroll coordination, recordkeeping, reporting, ergonomic assessments, new employee orientation, and HR administrative support. Ensure compliance with laws and OSHA, report WC claims within 24 hours, and support HR programs, training, and employee events.

Support DARPA's Tactical Technology Office by managing acquisition processes, providing insights on documentation, and assisting program managers in navigating contracts.

Provide administrative support to UME leadership including calendar and travel coordination, meeting logistics, committee support (agendas/minutes), correspondence and records management, assist with MSPE preparation, events, and special projects.

Manage day-to-day office operations including shipping/receiving, supply inventory, meeting and event setup, basic facility coordination, product sample handling, workstation setups, and ad hoc workplace support to maintain a clean, functional office.

Provide comprehensive administrative support to the Dean’s Office including office operations, event coordination and onsite support, internal/external communications and social media, expense/P-Card processing, vendor coordination, website/content maintenance, and supervision of student workers. Maintain enterprise systems, prepare minutes and trackers, and support special projects while ensuring confidentiality and collaboration with campus partners.

Coordinate daily office operations for the South San Francisco location: manage front desk, visitors, mail, inventory, room scheduling, event catering, and basic video-conference troubleshooting. Provide administrative support to executive leadership (calendaring, travel, expense reports), assist teams with clerical and onboarding logistics, and help maintain a professional, mission-ready workplace.

Serve as the primary on-site point of contact for the South San Francisco office, managing facilities coordination, visitor reception, mail/shipping, inventory, and event logistics. Provide administrative support to executive leadership (calendaring, travel, expenses), troubleshoot video conferencing, assist onboarding, and help drive office culture and employee engagement.