Executive Assistant - New York

Department environment 

The Executive Assistant team at Copper supports the leadership team, led by Amar Kuchinad, Copper's Global CEO. The team prides itself on offering the prefect blend of administrative skills, attention to detail, and the ability to handle sensitive information with discretion.

Role Purpose

As the EA to our CEO you will manage their busy schedule, build strong relationships, anticipate needs, and ensure seamless execution of key tasks.

Alongside your Executive Assistant duties, you will act as Office Manager for the New York Office, managing all office administration, organising meetings, events and schedules for the wider US team during a time of growth.   

Our ideal candidate will be a motivated self-starter who will maintain high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.

Key Responsibilities of the role

Calendar Management: 

• Provide comprehensive diary management, having full autonomy to make decisions using initiative to resolve conflicts and exercise judgment on priorities.
• Coordinating travel, organising marketing and sales roadshows internationally, B2B meetings, car service and restaurant bookings.

Communication: 

• Serve as the primary point of contact on behalf of our CEO and US team for internal and external communications, ensuring timely responses.

Documentation: 

• Prepare and edit correspondence, reports, and presentations; maintain organised filing systems.

Meeting and Coordination: 

• Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Facilitate all logistical arrangements in the New York Office and be the key point of contact for any visitors.
• Event planning (Exco offsite, strategy days and team and client meals).

Project Support: 

• Assist with special projects and initiatives as needed, providing research and administrative support.
• Proactive itinerary planning, researching and considering reasonable alternative cost-effective travel, to include assistance with visas.
• Maximise cost reduction opportunities, utilising preferred travel provider in line with travel and expenses policy.

Office Management: 

• Oversee office supplies and equipment, ensuring a well-functioning work environment.
• Collate and process expenses and invoices ensuring compliance with policy and approval process.

Your experience, skills and knowledge

• Experience working in a high demanding Executive Assistant role previously
• The confidence to engage with senior/high profile contacts and clients and their teams
• Office management experience
• Attention to detail and ownership for the delivery of high-quality work
• Ability to build relationships across diverse teams both locally and globally
• Ability to work as part of a team, ensuring seamless service to the firm and clients
• Confident with the ability to use own judgment and make decisions to prioritise, challenge, negotiate and influence
• The ability to plan and anticipate potential problems
• Strong organisational skills with ability to prioritise a busy and often conflicting workload
• A flexible and professional approach, remaining calm under pressure
• Broad knowledge of Microsoft Office packages

New York Pay Range – $80,000 to $110,000

The benefits offered

• Annual Leave: 25 days annual leave per annum, in addition to USA bank holidays.
• Years of Service Days: employees are awarded one additional day of paid time off per year of service (up to a maximum of three years).
• Comprehensive Health Cover: employees can access selectable medical, optical and dental benefits, providing a level of cover suitable for each employee’s personal circumstances.
• 401(k) (Safe Harbor Employer Match): Copper will match all employee contributions up to 4%.
• Commuter Benefit: employees who live in or commute to New York can utilise the commuter benefits programme, making it easy to use pre-tax dollars to pay for eligible transit expenses, such as train, subway, bus, ferry, and parking.
• Energy Support Scheme: to combat energy prices increasing globally, Copper will provide you, in addition to your salary, with a monthly top-up equivalent to £60 or £75 (subject to your energy supplier).
• Life Insurance: all employees are covered by Copper’s life insurance policy.
• Voluntary Benefits and Discounts: employees can access a variety of benefits such as flexible spending accounts (FSA), financial wellness programmes, accident insurance and more.
• Eye Tests: You can claim back up to £30 (or local equivalent) per annum for an eye test.
• Learning and Development opportunities: Copper believes that all employees have growth potential, and we will endeavour to provide opportunities that will enhance your development, both professionally and personally.

In return for everything you can bring to Copper, we can offer you an exciting, challenging role in a fast-growing and dynamic business, with career opportunities and welcoming working environment.

If you think you have everything we're looking for and more, then we'd love you to apply for the opportunity.